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01-22-2009 I THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES,NM 4 January 22,2009 5 6 I. Call to Order at 2:58 p.m. 7 Members Present: Locket Ford Ballard, Jr., Terry D Johnston, Diana 8 Youngren, Patricia A. Pedersen, Debora Rindge, Robert Branshaw, and Noma B 9 Tracey 10 Other Attendees: Lon Grumet, Public Services Director; Catherine 11 Chnstmann, Library Manager; Eva Anaya,Administrative Assistant. 12 Special Guest: Dolores Archuleta,Mayor Pro-Tem. 13 U. Review of October 23,2008,minutes 14 Ms. Patricia Pedersen noted that on page 4, line 24 "Ms. Patricia Pedersen" 15 should read, "Ms. Debora Rindge." Mr Robert Branshaw moved to accept the 16 minutes as corrected, Ms. Terry D Johnston seconded. Motion carried 7-0 17 III. Committee Report—Terry D.Johnston,Liaison of Friends of TBML 18 The Friends of the Library had a board meeting yesterday, Wednesday, 19 January 21, 2009 The Friends' Annual Meeting will be tonight, Thursday, January 20 22, 2009, at the Good Samaritan University Terrace Auditorium at 7.30 pm. There 21 will be a Chautauqua presentation after the meeting featuring Bob Diven as John 22 Singer Sargent. Michael McGarrity will be here at the Library on Friday the 23`d at 23 7.00 p.m. Arlene Dohr is working on the Friends' cookbook which will sell for 24 $20.00 when finished. The Friends of the Library are offering a free tote bag for 25 every purchase of$15 00 at the book store. 1 Library Advisory Board Regular Meeting Thursday,January 22,2009 I IV. Library Administrator's Report — Catherin Christmann, Library 2 Manager,for Kathleen Teaze,Library Administrator 3 a. Subdivision of Bramgan Estate Land 4 The City Development Review Comnuttee met on January 14th to review 5 the subdivision of the Branigan Estate and approved the subdivision. It will 6 now go before the Planning and Zoning Board on January 27h at 6.00 pm in 7 the City Council Chambers. Ms. Teaze will be attending that meeting. 8 b. Building Renovation Update 9 Ms. Teaze received an e-mail from Enc Martin from Facilities telling her 10 that the expansion project bid opening was held in December, the contract 11 negotiations have been completed and are now under review; and based on the 12 internal time lines and council scheduling, it is anticipated to go forward on 13 February 17th The low bidder was Warren Construction. 14 Pre-construction meetings are being held on the side walk rehab project. 15 Regarding the actual expansion of the Children's Area. Eric Martin and 16 Tomas Mendez are working on the budget numbers so they can have Studio D 17 provide them with a proposal. 18 Ms. Teaze asked Catherine to share with the Board that the Library 19 received a certificate of appreciation from the Excel Career Program with the 20 Las Cruces Public Schools for having students training at the Library She 21 also wanted her to share a letter she received from Mr John Hamilton praising 22 Estella Verrett, Library Assistant, on how well she handled a situation which 23 occurred in front of hum at the front desk. A note was received 24 complimenting Mr William Thorp, Information Systems Tech., for doing a 25 great job helping at the public computers. 26 c. Bookmobile/Books-By-Mail 2 Library Advisory Board Regular Meeting Thursday,January 22, 2009 I Ms. Lon Grumet, Public Services Director, mentioned that an MOA with 2 the County has been signed, effective July 2008 Ms. Grumet also mentioned 3 that the bookmobile is locked up behind a nice tall fence so that people can 4 not camp inside anymore. 5 Mr. Ford Ballard asked if the money for the renovation project is safe 6 from being appropriated by Santa Fe. Ms. Grumet stated that the Department 7 of Financial Administration from Santa Fe has asked that the City 8 Departments provide them with the status of all capital projects, especially 9 any on which there has been no significant work done or are not currently 10 under contract. Since the Library project is not currently under contract and 11 there has not been sigruficant progress made since Studio D was hired back in 12 2003, it is entirely possible that the million dollars that have been accrued by 13 the Library will evaporate. Mr Ford Ballard asked if, when money like this 14 becomes available, the Library Board could make a motion to help expedite 15 the process. He was informed that the Board is at liberty to make resolutions 16 on any topic pertinent to the Library To actually pass a resolution, the 17 Library Director must be advised in advance to put it on the agenda, but that is 18 Mr Ballard's role, as the Chair, to set the agenda and work with Ms. Teaze to 19 decide what issues can go on the agenda for action. Ms. Teaze can then take 20 the resolution and pass it through Ms. Grumet who will then take it to Mr 21 Terrence Moore, City Manager Then it would be Mr Moore's call on how to 22 deal with that and what priority it will receive. 23 V. Unfinished Business: 24 a. Invitation for Nathan Small, District 4 25 Ms. Terry Johnston signed the letter inviting Councilor Small to the February 26 26,2009,meeting of the TBML Advisory Board. 3 Library Advisory Board Regular Meeting Thursday,January 22,2009 I Mr Ford Ballard asked for the status on the new City Hall construction. 2 Ms. Grumet said a briefing was held on Tuesday, and they were told that the 3 project is right on schedule. A Topping Out ceremony will be held sometime 4 next week. The EBID pipes were dug up and a pipe was found to be silted 5 about % of the way Since it is the City's responsibility to maintain those 6 pipes and keep them in running condition, it could set this part of the project 7 back a little. This means that the parking situation is not going to be greatly 8 unproved any time soon. Ms. Grumet stated that Councilors have heard 9 complaints about the parking problem, and she knows that Kathleen has 10 recommended to star to park on Campo St, at the Moose Lodge parking lot, 11 or across at District Court. Until that major utility work is done, including 12 clearing that EBID pipe,they will be on top of the Main Street entrance and in 13 part of the parking lot. With the project continuing on schedule,flus tune next 14 year they should be done. 15 Ms. Grumet updated the Board on the history of the City Hall lions. They 16 were donated to the City by the Stem Family There are three options on 17 where to place the lions once the new City Hall is built: 1 On either side of 18 the Main Street access. 2. On either side of the main entrance to City Hall. 3 19 On the pedestrian walkway between the Downtown Mall and City Hall. 20 Council was asked for their input and they will inform staff of their 21 preferences. Ms. Grumet said she would like to see them at the Library but 22 that was not an option. Councilor Archuleta asked why placing the lions at 23 the Library was not an option. Ms. Grumet believes it is because the front 24 entrance will be redone to comply with ADA requirements, and there is not 25 enough space for the lions to fit properly Also, she believes the Stem Family 4 Library Advisory Board Regular Meeting Thursday,January 22,2009 I donated them to the City and so the focus on City Hall is probably more 2 appropriate. 3 Members discussed a statement in the Sound Of regarding the loss of 4 parking space at the Library when City Hall is built. Ms. Grumet assured 5 everyone that the City has planned for plenty of parking space and Council 6 has authorized an additional financial arrangement to implement a parking 7 deck in the new City Hall plans. 8 Ms. Grumet was asked about the future of the old City Hall. She stated 9 that an ADHOC committee has been appointed to deliberate and make 10 recommendations to Council on what to do with the old City Hall and the City 11 Office Center Councilor Archuleta announced that she was on that Board 12 and if Board Members had ideas to send them to her Members informed her 13 that the Board has previously talked about using the old City Hall building for 14 a computer center 15 VI. New Business: 16 Mr Ford Ballard welcomed Mayor Pro-Tem, Dolores Archuleta. Councilor 17 Archuleta stated she was proud that her representative from District 3, Diana L. 18 Youngren, accepted her assignment to the TBML Board. She felt that Ms. Youngren 19 would be a good representative and a good Board Member 20 a. Adjust meeting calendar for 2009 21 Board discussed cancellation of July 2009 meeting to meet with summer 22 commitments by Board Members. Ms. Diana L. Youngren moved to cancel 23 the July meeting and reschedule the November 26`h and December 24a' 24 meetings to December 10, 2009 Ms. Debora Rindge seconded. Motion 25 carred 7-0 5 Library Advisory Board Regular Meeting Thursday,January 22,2009 r I Ms. Johnston stated she attended the Library Christmas luncheon and staff 2 members asked her to convey thanks to the Advisory Board and to the Friends 3 Board for their contribution. 4 Mr Robert Branshaw informed the Board that after the last meeting, he 5 went to the Computer Lab and spoke with the Library Computer Tech. who 6 was very polite,helpful and knowledgeable. 7 VII. Announcements: 8 Councilor Archuleta shared that Mayor Ken Miyagishima has returned 9 from Washington D C. where he attended the inauguration. He stated the weather 10 was extremely cold and that he has never been around so many people. 11 VIII. Public participation: Nothing to report. 12 IX. Adjournment: The Thomas Branigan Memorial Library Advisory Board 13 adjourned at 3:38 p.m. 14 15 16 17 PRESIDENT 18 6 Library Advisory Board Regular Meeting Thursday,January 22, 2009 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR January 22, 2009 BOARD MEMBERS POSITION 2. 3 7 2� OTHERS IN ATTENDANCE- 2 - 3 TTENDANCE.23 4 � T 5 6 7