Loading...
10-22-2009 City of las Cruces 1 PEOPLE NELPINI PEOPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, October 22, 2009 6 7 1 Call to Order—President Ford Ballard called the meeting to order at 3.00 p.m. 8 Board Members Present: President Ford Ballard, Secretary Debbie Rindge, Terry Johnston, Pat 9 Pederson and Robert Branshaw Others in attendance Lon Grumet, Public Services Director; 10 Kathleen Teaze, Library Administrator; James Mitchell, Administrative Assistant. 11 2. Review of September 24,2009, minutes 12 Corrections were made to page 1, line 23, and page 3 and line 8 Motion was made to approve 13 minutes as corrected. 14 3 Committee Report 15 a. Friends of TBML-Last meeting was on October 21, 2009 Members have been 16 writing letters to the State Legislators in support so that capital funding for 17 expansion is not lost. Members of the League of Women Voters spoke to the 18 New Mexico Legislators on behalf of the Library Mailbox security is completed. 19 A sizable donation has been received from a donor who wishes that the amount of 20 the donation not be published. The Friends organization will vote on the 21 proposed bylaw changes at the January meeting to amend the bylaws and meet 22 every other month, their next meeting being December 16, 2009, with a staff 23 appreciation sometime in January The group is still looking for a fundraising I chairperson and possibly a publicity chair Steve Aguillo is running for the 2 position of Vice President. 3 There will be a chatauqua January 14 at Good Samaritan entitled"Journey of 4 the Heart" There are now 221 members, 58 are new members; the organization 5 has sold 191 cookbooks and there is a supply still to be sold. The organization 6 has produced $14,444 year to date. Cookies and punch will be provided at the 7 circulation desk from 11.00 to 1.00 October 26-30 for"Friends of the Library 8 Week." Funds have been approved for the TRACES traveling exhibit in 9 November and for the Lincoln Penny Design Exhibit(in conjunction with the 10 Branigan Cultural center) which will take place in February 11 4 Library Administrator's Report- 12 In addition to the published Administrator's report it was announced that the Library 13 Administrator has submitted her resignation to accept a position in Prince George's 14 County, MD effective November 28, 2009 Lynette Schurdevm, Public Services Manager, 15 will be the interim Library Administrator 16 Many have been asking about the completion of the new wing of the building and 17 the Dresp room remodeling. It was mentioned that the cost cutting measures in the State 18 Legislature may put the projects on hold, depending on today's vote in Santa Fe. The 19 Assistant City Manager directed Facilities to get contracts obligated as soon as the 20 outcome of the vote was known. It is recommended that the Board Members, as well as 21 the public, contact their representatives to lobby for continuation of funds for these, and 22 other,projects. Ms Teaze will make a list of Legislators available for Board members 23 and other concerned individuals. I Councilor Conner was helpful in resolving books-by-mail issue with the County, 2 thanks to the advocacy of Board members. 3 Ms Rindge discussed with Councilor Silva issues related to improving security for 4 the City's information systems. A motion for the President to write a letter to the City 5 Council addressing access and security with Library Patrons in mind was made, seconded 6 and passed. 7 5 Unfinished Business 8 a. Ms. Grumet stated that she has seen no action regarding the City paying rent for 9 use of the Branigan Estate property It was felt that if too much pressure was put 10 on the city that they might abandon the property Ms Grumet will continue to 11 follow-up with the City's Comptroller 12 b. The Board will continue with Strategic Planning and Ms Schurdevm will be 13 brought up to speed on the planning to dovetail Library with City Strategic 14 Planning. 15 6 New Business 16 a. Board members donated to purchase a food tray for the Staff Christmas party 17 The Board President will be given the date and time of the party when it is 18 determined. 19 b A motion was made, seconded, and passed for a Resolution to honor the efforts of 20 Arlene Dohr, fundraising chair for the Friends of TBML. The Board President 21 will write a letter of appreciation, to be signed by all Board members. Ms Teaze 22 will speak with the Mayor nominating Ms Dohr for the quarterly Mayor's Award 23 for Public Service. 24 7 Announcements I No announcements were made 2 8. Public Participation 3 There was none present for public participation. 4 9 The motion was made, seconded and passed to adjourn at 3.34 p.m. 5 6 7 President 8 9 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR October 22, 2009 BOARD MBE --, —POSITION 2 4 - 5 / Le-- 6 7 OTHER IN ATTENDANCE 1 l� �L v✓� li I��GG,�P�-c f,�`I�d GG�s 3 4 5 6 7