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09-24-2009 City of las Cruces 1 PEOPLE NELPINO PEOPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, September 24, 2009 6 7 1 Call to Order—President Ford Ballard called the meeting to order at 3.00 p.m. 8 Board Members Present: President Ford Ballard, Vice President Diana Youngren, Secretary 9 Debbie Rindge, Terry Johnston, Pat Pederson and Robert Branshaw Others in attendance: Lon 10 Grumet, Public Services Director; Lynette Schurdevm, Public Services Manager; Margaret Neill, 11 Technical Services Manager; James Mitchell, Administrative Assistant. 12 2. Review of August 27, 2009,minutes 13 Corrections were made to line 18, page 1 and line 22,page 2. Motion was made to approve 14 minutes as corrected. 15 3 Committee Report 16 a. Friends of TBML- There is consideration to amend by-laws to have the Friends 17 meeting once per month. Membership is 224 173 cookbooks have been sold. 18 Arlene Dohr will be retiring as fundraising chair in December; she has offered to 19 train anyone who wants to replace her Next Friends' meeting will be October 21, 20 2009 21 4 Library Administrator's Report- 22 In addition to the published Administrator's report it was announced that there were 55 23 people in attendance at the Michael McGamty reading on September 23 The KIVA I Room has been finished and the drywall in the new addition has been finished. The air 2 conditioners have been upgraded and the fire alarm system has been tested and placed 3 back in operation. 4 Ms. Schurdevm presented a report from the Library Administrator concerning the Books- 5 by-Mail program and the County of Dona Ana. The county has been billed a total of 6 $30,870 for library services to county residents. The County has not paid the charges. It 7 was suggested that the City may want to go to a fee for service to county residents or drop 8 the service. Board members were asked to contact their Council members to alert them to 9 the concern before any action is taken on the part of the Library The Library Advisory 10 Board is asking Ms. Teaze to prepare a one page summary for presentation to the City 11 Council for possible action. 12 5 Unfinished Business 13 a. Ms. Grumet stated that she has not heard from the City on the Bramgan Estate 14 appraisal and will be following up on what the city intends to do regarding the 15 rental of this property 16 6 New Business 17 7 Announcements 18 a. Ms. Neill made an announcement regarding the ILS software. Bob 19 Hartwig, new security head for the IT department noticed a few potential security 20 problems and the ILS was shut down, this meant that staff could not check in or 21 out material and there was no catalog available for patrons to look for material. 22 Staff went to manual method to check out some material but could not check in 23 returned materials. Library technical services came to an agreement with the IT 24 department although a few glitches still need to be dealt with. Ms. Grumet . 1 praised the Library staff for the way they kept their cool and handled the situation 2 with a minimum of patron complaints. President Ballard also commended library 3 staff on behalf of the entire board for their hard work. Ms.Neill was commended 4 for developing a power point presentation that can be viewed at the circulation 5 desk; the presentation gives patrons an overview of various programs the library 6 has to offer as well as tunes of operation. 7 b Ms. Rindge noted there is a need for crosswalks to be painted across 8 Campo St. to make it safer for Mesquite Historic District residents to get to the 9 library 10 C. It was asked if the one part-time position and one full-tune position in 11 public services were going to be filled. Ms. Grumet stated that budget had to be 12 trimmed and Ms. Schurdevin stated that the vacant positions were not affecting 13 operations negatively at flus time. 14 8 Public Participation 15 There was none present for public participation. 16 9 The motion was made, seconded and passed to adjourn at 3.37 p.m. 17 18 19 ��20 QLJ,� 21 President LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR September 24, 2009 BO MEMBERS POSITION 1 1R �le,S►�Pi 2 [�0 ALL 3 i 4 r-- 5A& 6 7 OTHERS IN ATTENDANCE �a 2 IM11J J C�� � /1 3 6c,& -rezt seri 1,cc JL4 Awo 4 Alty 5 6 7 City of laii; Cruces PEOPLE NELI' 1NG PEOPLE AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, September 24, 2009 Notice is hereby given that there will be a Thomas Branigan Memorial Library Advisory Board Meeting on Thursday, September 24, 2009, at 3.00-3.30 p.m. in the Library Boardroom. 1 Call to Order 2. Review of August 27, 2009, minutes 3 Committee Report a. Friends of TBML 4 Library Administrator's Report 5 Unfinished Business 6 New Business a. County Books by Mail Report and Discussion 7 Announcements 8 Public Participation 9 Adjournment—for strategic planning session 3.30-5.00 p.m. *The next regularly scheduled meeting will be October 22, 2009, at 3.00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or YFY 528-4008.