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08-28-2009 i City of las Cruces 1 PEOPLE NELPIN6 PEOPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday,August 27, 2009 6 7 1 Call to Order—President Ford Ballard called the meeting to order at 3.00 8 Board Members Present: President Ford Ballard,Vice President Diana Youngren, Secretary 9 Debbie Rindge, Terry Johnston, and Pat Pederson, members absent Robert Branshaw Others in 10 attendance: Lon Grumet, Public Services Director; Kathleen Teaze, Library Director;Maryln 11 Zahler, private citizen,James Mitchell, Administrative Assistant. 12 2 Review of July 23, 2009,minutes 13 As there were no corrections or additions to the minutes, the motion was made, seconded and 14 passed unanimously to approve the minutes of the July 23, 2009 15 3 Committee Report 16 a. Friends of TBML- 17 There was no report from the Friends committee due to the monthly meeting being canceled. 18 Ms. Rindge had previously offered to liaise with the Friends group noticed that the notice of 19 meetings was not posted. It was noted that there in only one membership meeting in January but 20 that the Board meetings conducted usually on the third Wednesday of the month were for board 21 members only It was stated that the Friends of TBML are a not-for-profit corporation and not 22 subject to the open meetings act,and are able to regulate who attends meetings. 23 1 4 Library Administrator's Report- 2 Ms. Teaze referred to written report already submitted to Library Advisory Board, and stated that 3 despite not having much meeting space due to construction that there were still many programs 4 delivered over the summer Continued the Book Club with a very successful book-to-film 5 theme; many people attended despite being in the Dresp room which is to be remodeled. 6 Summer Reading Program was a big success as well. Young Adult circulation was up, 5,648,the 7 first time ever 8 Ms. Teaze reported that in the roof and the wall sheathing has been done on the new meeting 9 room and it appears this has stopped the flooding in the first floor A survey will need to be 10 made and repairs made due to damage in the Young Adult office: The Kiva area is mostly 11 completed,with ceiling,carpet, and walls needing to be finished. The Reading Room is closed 12 today,August 27, due to the ducts being cleaned, it was noticed several days prior that there were 13 pigeon feathers and debris coming out; newspapers were downstairs for the day The contractor 14 took photographs prior to cleaning as there was so much debris; a few buildings around town 15 have needed to be cleaned. The room should be opened tomorrow 16 The Library has developed a partnership with the Dona Ana Arts Council (DAAC) and will be 17 having a literary series starting in September with various authors;the first will be Michael 18 McGarnty who is local and well known. The second author will be on the day before with 19 Antonio Garcez who has written many stones and ghost stones about New Mexico, the sessions 20 will be at the Rio Grande Theatre which will allow us to have larger crowds. DAAC will be 21 providing most of the funding and will be in charge of hiring as many popular authors command 22 considerable compensation. Ms. Teaze has a list of local authors who do not cost too much. This 23 program will allow the library to show that there is more to their library than just a building. Mr 24 Ballard suggested contacting the Colorado libraries who have been doing this in the past. I Ms. Teaze thanked Ms. Pederson for contacting the League of Women Voters so that she could 2 give them a tour of the library They were impressed with our lack of space and would like to 3 become active in helping in any way they can, the organization is interested in advocating for 4 branch libraries. 5 5 Unfinished Business 6 a. Ms. Grumet stated that she has the Branigan Estate appraisal and the next step is 7 to determine what the actual commercial rental rates will be. She has asked the 8 City Comptroller for input. This fiscal year there will not be any income from the 9 property; however,we would like to include these rents in the discussions for the 10 next fiscal year budget. Ms. Teaze stated that the appraisal,which is a fairly large 11 document,is available here at the library 12 6. New Business 13 No new business brought forth. 14 7 Announcements 15 Ms. Teaze announced that the new Administrative Assistant,James Mitchell, has been in the 16 office since the fourth of August. Board members introduced themselves to him. 17 Ms. Teaze also announced the resignation of Noma Tracey from the board and that a letter 18 has been sent to the mayor A letter,to be sent to Ms. Tracey, was passed around for 19 signatures and comments. 20 8 Public Participation 21 Maryln Zahler has lived in Las Cruces for 13 years;her past voluntary work has 22 been as on the Senior Advisory Board,the Senior Corporation board,and the City Charter 23 Review Committee, and was on the Library Foundation Board. She is presently on the 24 Capital Improvement Advisory Committee and the Humane Society of Southern New I Mexico. Ms. Zahler complimented Ms. Teaze on her administration of the library and stated 2 that she believes the staff to be considerate to the patrons and exhibited good customer 3 service skills. 4 Ms.Zahler stated,as a citizen, she would like to see the City do more for the library She 5 specifically stated that the sign outside needs to be upgraded and constructed more solidly, 6 the parking lot is hard to get around and that painting arrows on the pavement may help 7 traffic flow She further stated that the library should develop a paperback book exchange 8 that was more user friendly and that the rack location should be relocated and better signage 9 put in place. 10 For long range planning,Ms. Zahler stated that branches throughout the city would be a good 11 move for the City Ms. Grumet will give her information to present to the Capital 12 Improvement Advisory Committee. Ms. Zahler further stated that the Library Advisory 13 Board should make trips to the State Legislature to educate and lobby with elected officials. 14 8 The motion was made, seconded and passed to adjourn at 3 42 p.m. and went into the 15 strategic planning session. 16 Q 17 18 L. Ford Ballard, Jr.,Preside 19 20 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR August 27, 2009 BOARD MEMBERS POSITION 2 3 0 4 5 / 6 7 OTHERS IN ATTENDANCE 2 3 t tv-e,4� Atfrt� 4 5 6 7 d v City of La!!; Cruces PEIPLE N E I P I N G PEIPLE AGENDA LIBRARY ADVISORY BOARD MEETING Thursday,August 28, 2009 Notice is hereby given that there will be a Thomas Bramgan Memorial Library Advisory Board Meeting on Thursday, August 28, 2009, at 3.00-3.30 p.m. in the Library Boardroom. 1 Call to Order 2. Review of July 23, 2009, minutes 3 Committee Report a. Friends of TBML 4 Library Administrator's Report 5 Unfinished Business 6. New Business 7 Announcements 8 Public Participation a. Marilyn Zahler 9 Adjournment—for strategic planning session 3.30-5.00 p.m. *The next regularly scheduled meeting will be September 24, 2009, at 3.00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Brinigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008.