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03-26-2009 I THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES,NM 4 March 26,2009 5 6 I. Call to Order at 3:00 p.m. 7 Members Present: Locket Ford Ballard, Jr., Terry D. Johnston, Patricia A. 8 Pedersen, Robert Branshaw, Noma B Tracey, Debora Rindge, and Diana 9 Youngren. 10 SPECIAL GUEST: Councilor Gil Jones 11 Other Attendees: Lon Grumet, Public Services Director; Kathleen Teaze, 12 Library Administrator;Eva Anaya,Administrative Assistant. 13 H. Review of February 26,2009,minutes 14 Diana Youngren moved to accept the minutes as presented. Terry D Johnston 15 seconded. The motion carried 7:0 16 111. Committee Report—Terry D.Johnston,Liaison of Friends of TBML 17 The Friends of the Library did not meet in March. 18 IV. Library Administrator's Report 19 a. Media Bank 20 Ms. Teaze reported that the Media Bank is functional thanks to Margaret 21 Neill, Systems Manager_ Once all staff has been trained we will open it to the 22 public. 23 b. Branign Estate Report 24 The current balance in the Braingan Estate is $2,823,486.56. Typically, 25 $40 to $45 thousand dollars in interest is what the Library uses for purchasing 26 books per year. 1 Library Advisory Board Regular Meeting Thursday, March 26,2009 I Ms. Teaze handed out some information she put together requesting a 2 consultant to help out with the Strategic Plan. The paperwork has been 3 forwarded to Purchasing. 4 Ms. Teaze informed the Board that the public computers at the Munson 5 Center have been removed from the internet by the City's IT Department. This 6 was done for security reasons. The IT Department is working on hooking up 7 these computers to the computer lab located at the Senior Center which is on a 8 separate network. 9 Ms Teaze received a nice note from Councilor Silva regarding Career Day 10 at the J Paul Taylor Center Councilor Silva stated that Librarian Mark Pendleton 11 and Library Assistant Joe Garcia from the Branigan Library presented themselves 12 very professionally and were of great assistance to the kids who visited the 13 booths_ Councilor Silva received many KUDOS from the J. Paul Taylor Center 14 Administration for the Library stars presence and participation. 15 Mr. Ford Ballard asked about the ADA entrance work. Ms. Teaze 16 informed him that the work is nearly complete. Mark Pendleton contacted Jackye 17 Memecke from Enchanted Gardens, and she has offered to do a little bit of 18 landscaping for free. Ms. Teaze directed her to the City Landscape Architects to 19 work out something before they drop off the gravel. 20 Ms. Teaze announced that the building was tagged on the Campo Street 21 side. Facilities came over within a couple of hours and took care of it. 22 Ms. Johnston asked if the information Councilor Small had asked for was 23 delivered. Ms. Teaze replied that she has the information and will forward it to 24 the City Council. Ms. Teaze was waiting for more information from the County, 25 but she has not heard from them. Ms. Teaze has suggested transferring the 2 Library Advisory Board Regular Meeting Thursday,March 26, 2009 I Bookmobile title to the County and letting them dispose of it;then the County can 2 give the City the money for whatever purpose they deem necessary 3 V. Unfinished Business: 4 a. Invitation for Councilor Sharon Thomas from District 6 5 Patricia Pedersen signed the invitation for Councilor Sharon Thomas. 6 b Strategic Plan 7 Discussed above in Director's Report. 8 c. Consultant 9 Discussed above in Director's Report 10 Mr Branshaw asked if anyone had any information on the Ad-hoc 11 Committee meeting regarding the use of the old City Hall building. Mr. Ford 12 Ballard attended the meeting, but left early for a previously scheduled 13 appointment. No else from the Board attended. Ms. Grumet informed them 14 Ms. Teaze will construct a memo to the City Council expressing the 15 Board's interest in starting a computer center in the old City Hall building. 16 The Board approved the memo to the City Council asking to expedite 17 the library grant projects to avoid losing the monies. 18 Vl. New Business: 19 Mr. Ford Ballard asked Ms. Teaze to convey the Board's appreciation to Mark 20 Pendleton for his hard work and dedication to the Thomas Branigan Memorial 21 Library. Mr.Ballard also requested a round of applause to Jackye Meinecke for 22 her offer to do the landscaping on the Library grounds. Mr Ford Ballard called 23 for someone to motion to recommend to the City that they sign over their portion 24 of the Bookmobile to the County Ms. Noma Tracey made a motion to 25 recommend to the City that they sign over the City's portion of the Bookmobile to 26 the County Diana Youngren seconded. The motion carried 7.0 3 Library Advisory Board Regular Meeting Thursday, March 26,2009 I VII. Announcements: 2 Diana Youngren announced that she is State Co-chairman for the State 3 Battle of the Books, which is a reading battle for students in grades 4d' through 4 8a' This event will be held on May 2nd at Ot7ate High School. She asked for 5 volunteer readers and timers for the event. 6 VIII. Public participation: 7 Councilor Gil Jones thanked the Thomas Branigan Memorial Library Board 8 for inviting him to attend the meeting. He thanked the members for making him 9 aware of the delay in the renovation project, and he believes the City is working 10 hard on not losing the money that has been granted from the State. He will 11 continue to work hard to lobby for money. He suggested the Board might lobby 12 for their share of the money from the buildings that are up for disposal. 13 IX. Adjournment: The Phomas Branagan.Memorial Library Advisory Board 14 adjourned at 1 p.m. 15 16 17 18 PRESID NT 19 4 Library Advisory Board Regular Meeting Thursday, March 26,2009 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR March 26, 2009 BO MWRS POSITION �1 2 5 6 7 OTHERS IN ATTENDANCE. 676---e- /PC 3 4 5 6 7 City of tE _� Cruces P E O P L E H E IK O P E 0 P E E AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, March 26, 2009 Notice is hereby given that there will be a Thomas Bramgan Memorial Library Advisory Board Meeting on Thursday, March 26, 2009, at 3.00 p.m. in the Library Boardroom. 1 Call to Order 2. Review of February 26, 2009, minutes 3 Committee Report a. Friends of TBML 4 Library Administrator's Report a. Media Bank b Branigan Estate report from City Treasurer 5 Unfinished Business a. Invitation for Councilor Sharon Thomas from District 6 b Strategic Plan c. Consultant 6 New Business 7 Announcements 8 Public Participation 9 Adjournment *The next regularly scheduled meeting will be April 23, 2009, at 3.00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Br3nigan Memorial Library of the City of las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008.