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02-26-2009 • 1 THOMAS BRANIGAN MEMORIAL LIBRARY 2 ADVISORY BOARD MEETING 3 LAS CRUCES,NM 4 February 26,2009 5 6 I. Call to Order at 2:59 p.m. 7 Members Present: Locket Ford Ballard, Jr., Terry D Johnston, Patricia A. 8 Pedersen, Robert Branshaw, and Noma B Tracey 9 ABSENT: Debora Rindge 10 Diana Youngren 11 SPECIAL GUEST: Councilor Nathan Small 12 Other Attendees: Lon Grumet, Public Services Director; Kathleen Teaze, 13 Library Administrator; Eva Anaya, Administrative Assistant. 14 II. Review of January 22,2008, minutes 15 Terry D Johnston moved to accept the minutes as presented. Patricia A. • 16 Pedersen seconded. The motion carried 5.0 17 III. Committee Report—Terry D.Johnston,Liaison of Friends of TBML 18 As of last Saturday, the Book Store has made $2,732.35 for 2009 Arlene 19 Dohr is still offering a free book bag with every $15 00 purchase. Currently, she has 20 given out 23 book bags. Total profits for 2008 were $20,095.25 Three hundred and 21 thirty cookbooks are expected to arrive in June. The books which contain 400 recipes 22 will sell for$20 The Friends donated $1,000 to the Bonds for Libraries PAC Book 23 Review will be on March 10`h at 1.30 in the Dresp Meeting Room. Local author, 24 Linda Jacobs will review her novel Summer of Fire. Ms. Jacobs is the winner of the 25 2006 WILLA Literary Award. She also writes contemporary romances as Christine 26 Carroll. The next Author's Luncheon will be on September 20`h No location has 1 Library Advisory Board Regular Meeting Thursday, February 26, 2009 s • 1 been selected. Author's books may be submitted through March 31, 2009 There are 2 now 156 paid members. Marian Elzi, YA Librarian, requested $1,410 for the 3 Summer Reading Program. The Friends will give her $1,600 The next Friends of 4 the Library Advisory Board meeting will be on April 15, 2009 5 IV. Library Administrator's Report 6 Ms. Teaze informed the Board that reconstruction of the Library entrance has 7 started. Because of the construction to the main entrance, the Library will be closed, 8 probably on a weekend. She was informed that she will receive plenty of notice before 9 closing. Jaynes Construction has advised her that they will be constructing a fence right 10 up to the Library so there will be no access to the loading dock. Library staff is parking 11 across the street and at the District Court parking lot to leave parking space for the public. 12 Ms. Teaze introduced the new Reference Librarians, Carmella Lee, Vicki 13 Minnick, and Lou Ann Noel to the Library Board Members. 14 Ms. Teaze was pleased to announce that she received a $100 check from the 15 Eastern Star delivered by Ms. Diana Youngren. • 16 Ms. Teaze received an e-mail from Mr Armando Cordero, Facilities Manager 17 for Dona Ana County, regarding the Bookmobile. Mr Cordero has requested a letter 18 from the City stating that any proceeds from the sale of the Bookmobile will go to the 19 County's Community Centers for books, shelves, and any supplies needed, and also 20 information on how all this will be tracked. 21 Ms. Teaze forwarded Mr Cordero's e-mail to the City Attorney for direction. 22 Ms. Teaze added that the Library has already donated books and shelving, plus Library 23 Staff has been checking on the centers once a month to see how they are doing. 24 Councilor Nathan Small asked what the County's contributions have been in the past. 25 Ms. Teaze advised him that $78,000 has been budgeted for the last couple of years which 26 included a position, fuel, maintenance, and book expenses, but the City has not always 2 Library Advisory Board Regular Meeting Thursday, February 26, 2009 • 1 received the budgeted amount. When the Bookmobile was discontinued, the County 2 agreed to contribute to the Books-By-Mail project, but the details have not yet been 3 worked out. 4 Councillor Small asked if Ms. Teaze could put together a general list of what 5 the Library has given to the County He believes this would be interesting information to 6 send to the County Ms. Teaze has already started work on a list, but is waiting until the 7 County makes a decision about the Bookmobile before she forwards it to them. 8 Ms. Teaze reminded the Board Members that it is time to start working on the 9 Library's Strategic Plan. She hopes to start on the Strategic Plan by April. Ms. Teaze 10 suggested hiring a consultant to help with the plan. Board Members will discuss hiring a 11 consultant at the next scheduled meeting. The old Strategic Plan was reviewed and 12 discussed. 13 Mr Ballard asked for the status on the Media Bank. Ms. Teaze said that the 14 Machine is here, but it is not up and running. The Library Staff and the City's IT 15 Department are working on it. She will have more to report at the next Board Meeting. • 16 Audio Books were discussed as a future endeavor for the Bramgan Library 17 V. Unfinished Business: 18 a. Mr Robert Branshaw signed the invitation to Gil Jones, Councilor for 19 District 5 20 b. Mr Robert Branshaw made a motion to express the Thomas Bramgan 21 Memorial Library Advisory Board's concern to the City Council to 22 expedite processing and implementation of Library grant projects. Ms. 23 Terry D Johnston seconded. Motion carried 5.0 Councilor Nathan Small 24 agreed that this was a very good effort by the Advisory Board. Councilor 25 Small stated it was great to bring the Council up to date on the need to get 26 projects done expeditiously He mentioned other projects where the 3 Library Advisory Board Regular Meeting Thursday, February 26, 2009 i • 1 money was available but needed someone to get it,lump started to avoid 2 losing the money 3 c. Terry D Johnston made a motion to present the Thomas Branigan 4 Memorial Library Board's interest in implementmg a Cyber Center in the 5 old City Hall building. Patricia Pedersen seconded. Motion carred 5.0 6 d. Patricia Pedersen made a motion to invite Pete Connelly to the next 7 Thomas Branigan Memorial Library Advisory Board meeting. Terry D 8 Johnston seconded. Motion carred 5.0 9 Mr Ford Ballard asked for an update on the Branigan Estate. Ms. Lon 10 Grumet stated that the land survey has been done and presented to the City Council to 11 subdivide the property The next phase will be to appraise each parcel. 12 Ms. Terry Johnston asked what the value of the Branigan Estate is right now 13 Ms. Grumet informed her that three years ago there were two million dollars in principal. 14 Ms. Teaze will request a report from the City Treasurer to present at the next meeting. 15 Mr Ballard feels this information might be useful for Strategic Planning. • 16 VI. New Business: Nothing to report. 17 VII. Announcements: Ms. Teaze announced that Library Staff is in the process of 18 hiring two Library Assistance Seniors and an additional Librarian. 19 VIII. Public participation: Nothing to report. 20 21 22 23 24 25 4 Library Advisory Board Regular Meeting Thursday, February 26, 2009 is 1 IX. Adjournment: The Thomas Branigan Memorial Library Advisory Board 2 adjourned at 3:55 p.m. 3 4 J 5 / 6 PRESIDENT 7 5 Library Advisory Board Regular Meeting Thursday, February 26, 2009 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR February 26, 2009 BOARD MEMBERS POSITION I 2. JI 3 4 — 5 \ � 6 7 OTHERS IN ATTENDANCE I stir c� ��1-�c dpi zi cL> �1�c� c�yle� x' 3 IV C 4r� S^^A-�'�" -F C&use i o c 4 5 6 7 City of las Cruces PEOPLE NELPING PEOPLE AGENDA LIBRARY ADVISORY BOARD MEETING Thursday, February 26, 2009 Notice is hereby given that there will be a Thomas Bramgan Memorial Library Advisory Board Meeting on Thursday,February 26, 2009, at 3.00 p.m. in the Library Boardroom. 1 Call to Order 2. Review of January 22, 2009,minutes 3 Committee Report a. Friends of TBML 4 Unfinished Business a. Invitation for Gil Jones,District 5 b Expeditious processing and implementation of grant projects c. Concerns of City Hall and Cyber Center d. Invitation to Mr Pete Connelly, Deputy City Attorney 5 New Business 7 Announcements 8 Public Participation 9 Adjournment *The next regularly scheduled meeting will be March 26, 2009,at 3.00 p.m. in the Library Boardroom. PUBLIC IS INVITED The Thomas Branigan Memorial Library of the City of Las Cruces will make every effort to provide reasonable accommodations for people with disabilities who wish to attend a public meeting. Please notify the Library at least 24 hours before the meeting at telephone number 528-4000 or TTY 528-4008.