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01-08-2009 00 40 10 c1tvof Las r aces P E O P L E N E L P I N G P E O P L E AIRPORT ADVISORY BOARD MEETING City of Las Cruces, New Mexico January 8, 2009 Members Present: Bill Squires, Tom Ferguson, Randy Ranels, Doug Lashley, Ross Palmer, Fred Fusselman Members Absent: Joe Beck Others Present: Gil Jones, City Councillor; Lisa Murphy, Airport Manager; Susan Pfeiffer, Recording Secretary; Hal Kading, Southwest Aviation, Saf Canja, citizen, Bill Stein, airport tenant; Dan Privette, Southwest Aviation Chair Bill Squires called the meeting to order at 12 00 noon in the Airport Conference Room, and a quorum was noted MINUTES The first order of business was to approve the minutes of the December 11, 2008 Board meeting Mr Lashley moved, seconded by Mr Palmer, to approve the minutes as submitted, motion carried unanimously ANNOUNCEMENTS None UNFINISHED BUSINESS Trailer Policy Mrs Murphy showed additional photos taken around the airport since the last board meeting, of trailers, old trucks, and shipping containers She said the requirements found in the Land Lease Design Standards stated that outdoor storage was permitted under the current M3 zoning, but it needed to be screened from public view, and the leased parcel needs to be kept in a neat and orderly manner Mrs Murphy stated that the Legal Department reviewed the draft Trailer Policy and said that it was okay to use There was a discussion on different options to correct the problem, including rezoning, enforcing current design standards, involving the Codes Department, and what type of trailers should be acceptable to park at the airport. Mrs Murphy reported that a Codes Officer was at the airport this week making a routine inspection of the airport, and would report back to her with his findings Mr Ferguson moved, seconded by Mr Ranels, to table the draft Trailer Policy until the Codes Department comes out and gives us a report; motion carried unanimously REPORTS Airport Manager's Report: Mrs Murphy read the following Manager's Report: N W AIRPORT ADVISORY BOARD MEETING MINUTES — JANUARY 8, 2009 Page 2 Groundwater Discharge Permit: The City Purchasing Department received one bid for the Groundwater Discharge Permit services, from Johnny's Septic Tank. The quoted price was very reasonable and once the paperwork is complete, the work should begin FAA Visit: Mike Saupp, our FAA Program Manager, visited us on December 15 He didn't give us any new information about our Runway 12-30 project but he did make some funding available so we can get started on the preliminary design Runway 12-30 Design Preliminary surveying work will begin next week. I will take the grant approval for the project to City Council on February 3 Pavement Condition Reporting NMDOT—Aviation Division will be here Tuesday and Wednesday to assess the condition of the airport's pavements, including all runways, taxiways and apron areas This will necessitate some runway closures 12- 30 will be closed on the 13th and 8-26 on the 14th However, the information obtained by this assessment will be invaluable to us Control Tower Environmental Assessment: No updates on this yet. Again, the delay is on FAA's side The consultant who prepared the EA is working from their end to get the FAA moving on this review process Rocket Racing League After a lengthy discussion at the January 5 City Council meeting, the Rocket Racing League's land lease was amended to give them additional time to complete the hangars on all six parcels The deadline for hangar completion is now September 30, 2009 The Mayor also requested that RRL pre-pay their 2009/2010 land rent no later than February 19, 2009 by 5 00 pm The Rocket Racing League indicated that they are still working with state officials to obtain a $3,000,000 appropriation to assist them in developing their headquarters in the West Mesa Industrial Park. This appropriation will not be used for anything on the airport. City Council Items The EBID land lease for the weather station on airport property was approved on the consent agenda at the December 15 City Council meeting I plan on taking the Hutson land lease amendment, Smith land lease amendment and grant approval for the preliminary design of Runway 12-30 to the first meeting in February Crawford Boulevard Landscaping You may have noticed that some of the dead trees along Crawford Boulevard are being replaced Also, better screens have been placed around all the trees to prevent future rodent damage A big thanks to Parks for this, as they not only did the work but paid for it out of their budget. In addition to the written report Mrs Murphy stated that the Groundwater Discharge Permit services would have to be rebid because of some errors on the first bid Councillor Jones stated that a lot of people were disappointed that the Rocket Racing League's (RRL) lease was extended He said that the City Council did not want to N N AIRPORT ADVISORY BOARD MEETING MINUTES — JANUARY 8, 2009 Page 3 cancel the lease should they get the $3 million Legislative Capital Outlay He stated that the City Council wants the aerospace industry to succeed, but there is pessimism as to whether they can perform or not. Mrs Murphy stated that the RRL's Real Estate Broker, Mr Hummer, is working with the head of CID to expedite the review of their building plans NEW BUSINESS Hutson Parcel 40 Lease Amendment: Mrs Murphy stated that Mr Hutson still wants to build a hangar on his parcel, and wants to extend the start date to build and complete his hangar She said that this will be his second lease extension, and that he is currently in default. Mrs Murphy explained his reasons for delay, and said that if the Board did not want to recommend approval of the extension, she will still take it to the City Council with a negative recommendation Following a brief discussion Mr Ferguson moved, seconded by Mr Lashley, to refuse the request my Mr Hutson to extend his lease dates, motion carried unanimously Smith Parcel 35 Lease Amendment: Mrs Murphy stated the Keith Ford hangar was assigned to the Smiths back in October of last year She said that the lease is for 20- years with two 5-year extensions, and the Smith's would like a 30-year lease with two 5- year extensions She stated staff is not adverse to this because there was a short time period when 20-year leases were given, and then we returned to the 30-year leases Mrs Murphy said that his reason for wanting the longer lease was because it would be a better financial investment for him Mr Stein stated that resale value of a hanger is better with a longer lease The Board discussed the idea of making all leases on private hangars 30-years, and 20-years on commercial leases Councillor Jones stated that each change in a lease would still have to be approved individually Mr Palmer moved, seconded by Mr Lashley, to recommend approval of the Lease Amendment on Parcel 35 as presented, motion carried with Mr Ferguson abstaining in order to avoid any appearance of a conflict of interest as he is a neighbor of the Smiths and knows them on a personal level OTHER ITEMS OF INTEREST Mr Squires asked Mrs Murphy if she would ask Mr Setve Landeene, Executive Director of the Spaceport Authority to come to a meeting to give an update on what is happening with the Spaceport. Mrs Murphy responded that she would ask him Mr Squires stated that since the government is giving out money right now, could we ask them for some money to help with our Airport projects Mrs Murphy said that she has been working with Project Management Administrator, Eric Martin on just such a list, which includes the west side taxiway, control tower, and a City owned hangar Councillor Jones stated that the City wants to be well organized with a list from all the departments when we lobby our legislators He stated that the State wants documentation on the money that has already been allocated to the City, and that Las Cruces has responded quickly to their request on the money that we have been given AIRPORT ADVISORY BOARD MEETING MINUTES — JANUARY 8, 2009 Page 4 He said that the City has lots of projects on their wish list that totals about a half billion dollars Mr Fusselman asked if anyone had heard anything more about the proposed Airshow Mrs Murphy responded that she has had one meeting with Mr Breckner a couple of weeks ago where he stated that he is still looking for funding, and would like to schedule a meeting with the Airport tenants at some time in the future With no further business to conduct, it was moved, seconded, and passed to adjourn the meeting at 1 00 PM air Recording SeotaW