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03-24-2009 PARKS AND RECREATION ADVISORY BOARD MEETING March 24, 2009 1 The Parks and Recreation Advisory Board Meeting was held on March 24, 2009, at 2 Branigan Memorial Library, 200 W Picacho, Las Cruces, New Mexico 3 4 PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT 5 Mr Gerald Saige, Mr Isaac Chavez, Ms Alice Ward, Mr 6 Frank Carril, Ms Aphrus Travers, Mr Kirk Clifton, Mr Eli 7 Guzman 8 STAFF PRESENT 9 Ms Lori Grumet, Public Services Director, Mr Mark 10 Johnston, Parks Administrator, Mr Robert Caldwell, Acting 11 Recreation Administrator, Mr Eric T Schultz, Recreation 12 Section, Mr Jerry Nachinson, Community Development, and 13 Ms Barbara Gomez, Recreation Section/Recording 14 Secretary 15 16 Meeting was called to order at 7 00 pm 17 18 1 Introductions — Board Members introduced themselves and stated the district they 19 represent. 20 21 II Approval of Minutes — For January 27, and February 26, meeting notes 22 23 Mr Saige explained that approval of the January 27 2009 meeting notes are again on 24 this month's agenda, due to not having a quorum to pass notes at the February 26, 25 2009 meeting 26 27 Ms Ward motioned to approve the January meeting notes Mr Carril seconded the 28 motion Motion carried 6-0 Ms Aphrus Travers abstained once again because she was 29 not present at the January meeting, she was not on the Advisory Board until February 30 31 Mr Kirk Clifton voted yes Ms Alice Ward voted YES 32 Mr Isaac Chavez voted YES Mr Gerald Saige voted YES 33 Mr Frank Carril voted YES Mr Eli Guzman voted YES 34 35 Mr Saige asked if there were any corrections to the February 26, meeting notes Ms 36 Ward said she had some corrections, In Others Present paragraph, Ms Bobbie Hudson 37 should read Mr Bobbie Hudson and on Page 2 Line 21 use of improper field use 38 should include the word "rules" 39 40 Mr Chavez motioned to approve the February 26, 2009, meeting notes with 41 amendments Ms Travers seconded the motion Motion carried 5-0 Mr Saige and 42 Mr Clifton abstained from voting because they were not present at the February 43 Advisory Board Meeting 44 45 Ms Alice Ward voted YES Ms Aphrus Travers voted YES 1 I Mr Isaac Chavez voted YES Mr Frank Carril voted YES 2 Mr Eli Guzman voted YES 3 4 III Old Business 5 6 A. Recreation Fees and Charges —Action 7 8 Mr Caldwell addressed the Board and said that the changes made at the last meeting 9 have been incorporated in this copy He explained that a memo from Ms Lori Grumet 10 was sent electronically as an addition to the packet. He stated that there is some 11 language now included in the Fees and Charges on personal health information on 12 page 4 Medical Aquatic Fee Policy 13 14 Ms Ward had some corrections to the Fees and Charges Policy on page 5 1St 15 paragraph should read signing not singing and on page 10 Line 3 Lunch Bucket Pass 16 should be $36 00 not $30 00, if added correctly 24 visits x $1 50 is $36 00 17 18 Mr Chavez asked why on Page 11 the Car Show fee was changed from $30 00 to 19 $20 00 Mr Caldwell replied that he wasn't sure but maybe to achieve more entries into 20 the car show 21 22 Mr Clifton asked why on Page 15 the price for a water bottle went from $1 00 to $5 00 23 Mr Chavez responded that the reason is because this is a reusable water bottle Mr 24 Caldwell said that the word "reusable" would be added 25 26 Mr Chavez said that he is assuming that another page for aquatic fees will be added at 27 a later date 28 29 Ms Grumet answered that would be dependent on an analysis being conducted by 30 Green Play They will make a recommendation and fees will be discussed at that time, 31 but any deviations will be brought to the Parks and Recreation Advisory Board 32 33 Mr Caldwell informed the Board that Public Hearings have been scheduled 34 35 Meetings were scheduled as per times and dates listed below- 36 37 Wednesday, March 25, 2009, at 6 00 pm at the Henry Benavidez Community Center, 38 1045 McClure Road, Las Cruces, NM, Thursday, March 26, 2009, at 6 00 pm at the 39 Meerscheidt Recreation Center, 1600 E Hadley, Las Cruces, NM, Friday, March 27, 40 2009, at 6 00 pm at the Mesilla Park Recreation Center, 304 W Bell Rd , Las Cruces, 41 NM, and Saturday, March 28, 2009, at 1 00 pm at the East Mesa Recreation Center, 42 5589 Porter Road, Las Cruces, NM 43 44 Mr Chavez motioned to accept the Fees and Charges with amendments Mr Clifton 45 seconded the motion Motion carried 7-0 46 2 I Mr Kirk Clifton voted YES Ms Aphrus Travers voted YES 2 Ms Alice Ward voted YES Mr Isaac Chavez voted YES 3 Mr Gerald Saige voted YES Mr Frank Carril voted YES 4 Mr Eli Guzman voted YES 5 6 B. Mesquite Neighborhood Community Garden Naming— Action 7 8 Mr Johnston informed the Board that he had received a letter in his office from the Las 9 Esperanzas Committee, and provided the Board with copies He said their proposal for 10 naming the park is Jardin de Esperanza (Garden of Hope), sponsored by Rep Antonio 11 Lujan 12 13 Mr Chavez said that he would like to thank the Las Esperanzas Committee and give 14 them credit for coming to a compromise with the Parks and Recreation Advisory Board, 15 and that he thinks the name is great. 16 17 Ms Travers asked if the translation would be included on the plaque 18 19 Mr Johnston stated that in other parks a designated area with another plaque has been 20 displayed stating translations and other information 21 22 Ms Ward motioned to recommend the name proposed by the Las Esperanzas 23 Committee to City Council Ms Travers seconded the motion Motion carried 7-0 24 25 Mr Kirk Clifton voted YES Ms Aphrus Travers voted YES 26 Ms Alice Ward voted YES Mr Isaac Chavez voted YES 27 Mr Gerald Saige voted YES Mr Frank Carril voted YES 28 Mr Eli Guzman voted YES 29 30 IV New Business 31 32 A. Designation of Sub-Committee for Playful Cities — Action 33 34 Ms Grumet informed the Board that the Playful Cities committee has been meeting 35 weekly for the last month and notes from the meetings are included in the packet. The 36 deadline for the application has been moved to May 1St to give the committee more time 37 to polish it up She stated that Mr Clifton was gracious to serve as the Liaison to the 38 Board The Playful Cities Committee is requesting that they have approval to serve as 39 a sub-committee of the Parks and Recreation Board to make it more official 40 41 Mr Chavez asked if an alternate needs to be appointed if Mr Clifton cannot attend 42 After some discussion it was decided that an alternate would not be needed because 43 they will not be meeting much longer Mr Clifton said he was comfortable continuing as 44 the liaison as long as meetings remain scheduled on Wednesdays at 5 00 pm 45 46 Ms Grumet informed the Board that once we commit to be a Playful City then we are 47 bound to our commitment. 3 1 2 Mr Carril motioned to approve the request for the sub-committee Ms Ward seconded 3 the motion Motion carried 7-0 4 5 Mr Kirk Clifton voted YES Ms Aphrus Travers voted YES 6 Ms Alice Ward voted YES Mr Isaac Chavez voted YES 7 Mr Gerald Saige voted YES Mr Frank Carril voted YES 8 Mr Eli Guzman voted YES 9 10 B. Future Use of Hermosa Park—ACTION 11 12 Mr Johnson asked the Board for input on how to move forward on use of Hermosa Park 13 once the dog park opens 14 15 Mr Saige asked what Mr Johnston's recommendation would be? 16 17 Mr Johnston said that he wants input on whether it should continued to be used as a 18 dog park and/or be used for other purposes, leagues, etc 19 20 Mr Chavez asked if there would be problems if it is a multi use park. 21 22 Mr Johnston replied that there have been problems in the past because dogs running 23 loose force out citizens using the park. 24 25 Mr Chavez said that he would like to see it revert back to a regular park. He suggested 26 dog parkers reserving the park for certain times through the proper channels 27 28 Mr Guzman said that he agrees with Mr Chavez's suggestion on having Hermosa Park 29 revert back to a multi use area for sporting events and dog parkers reserve for specific 30 days and times 31 32 Mr Carril said that he sees a problem with that; how will kids know that the park has 33 been reserved 34 35 Mr Johnston said that there is already a bulletin board set up with times and days and if 36 the Board desires the signage can be continued with reservation times posted 37 38 Mr Clifton said that maintenance will have to be kept up if the public will be using the 39 park also, if there are dog park reservations, clean up will need to be performed after 40 usage 41 42 Ms Travers stated that there is already a City Ordinance in place stating citizens should 43 be cleaning up after their dogs anyhow 44 45 Mr Clifton suggested making Saturday the reservation day for dog parkers since kids 46 are usually on the playing fields on Saturdays 4 1 2 Mr Chavez motioned to open the park for general use but allow dog park reservations 3 two to three times a week through the proper channels 4 5 Mr Guzman seconded the motion Motion carried 7-0 6 ISI Mr Kirk Clifton voted YES Ms Aphrus Travers voted YES 8 Ms Alice Ward voted YES Mr Isaac Chavez voted YES 9 Mr Gerald Saige voted YES Mr Frank Carril voted YES 10 Mr Eli Guzman voted YES 11 12 V. Reports 13 Parks Management & Recreation Section Reports for February 2009 14 15 Mr Saige asked Board members if there were any questions 16 17 Mr Johnson stated that if there are no questions on the reports then the meeting should 18 be wrapped up at this time and training can begin 19 20 Mr Clifton stated that the Fair Housing training is listed on the Agenda as Item VI So 21 the meeting should not be adjourned until after the training 22 23 Mr Johnson asked Mr Saige if he wanted to make an official amendment to the agenda 24 ending the meeting before the training so that Advisory Board Members who have 25 already attended the Fair Housing Training could leave the meeting at this time 26 27 Mr Saige said that he would do so and that Board members who have already taken 28 the training could be excused at this time 29 30 Adjournment: 31 32 With no further business, Mr Saige adjourned the March 24, 2009, meeting at 7 45 pm 33 34 al 35 Gerald Saige, (hair P&R Board Barbara Gomez, Record in Secretary 36 5