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04-28-2009 PARKS AND RECREATION ADVISORY BOARD MEETING April 28, 2009 1 The Parks and Recreation Advisory Board Meeting was held on April 28, 2009, at 2 Thomas Branigan Memorial Library at 7 00 pm in the Don Dresp Room, 200 East 3 Picacho, Las Cruces, New Mexico 4 5 PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT 6 Mr Gerald Saige, Mr Isaac Chavez, 7 Ms Alice Ward and Mr Frank Carril 8 MEMBERS ABSENT Mr Eli Guzman, Ms Aphrus Travers, and Mr Kirk Clifton 9 10 OTHERS PRESENT Ms Lori Grumet, Public Services Department Director, Mr 11 Brian Denmark, Facilities Department Director, Mr Mark 12 Johnston, Parks Administrator, James Rivera, Retired 13 Recreation Administrator, Mr Robert Caldwell, Acting 14 Recreation Administrator, Ms Dolores Archuleta, Mayor Pro 15 Tem, Ms Fran Witt, Women's Veterans 16 17 Meeting was called to order at 7 00 pm 18 19 1 Introductions 20 21 A. Board Members introduced themselves and stated the district they represent. 22 23 B Plaque Presentation — Ms Grumet presented Mr James Rivera with a retirement 24 plaque on behalf of the Recreation Staff and the Parks and Recreation Advisory Board 25 She thanked him for all the years of service to both sections Mr Saige thanked him on 26 behalf of the Board 27 28 II Approval of Minutes —There were corrections on spelling of names in the March 24, 29 2009, meeting notes Mr Chavez motioned to approve the minutes with corrections 30 Ms Ward seconded the motion Motion passed 4-0 31 32 Mr Gerald Sage voted YES Ms Alice Ward voted YES 33 Mr Isaac Chavez voted YES Mr Frank Carril voted YES 34 35 III New Business 36 37 A. Women's Veteran's Memorial Presentation by Fran Witt - ACTION 38 39 Ms Fran Witt, representative of the Women Veterans gave a presentation on what they 40 want to propose to City Council The proposed memorial will represent women who 41 have served in the military in every war including the women in the National Guard The 42 memorial project is being proposed by a committee and the concept was originated by 43 Carol Gains The committee has commissioned architect, Patricia Decker who is doing 1 1 the work pro bono Ms Witt went over the plans and photos for the memorial with 2 Board Members 3 4 Mr Chavez asked Mr Johnston if there is funding through the Parks Department for the 5 project. Mr Johnston replied that there is no money available, but he has an amazing 6 staff who can work with the supplies and materials available 7 8 Mr Brian Denmark said that there will be construction costs for concrete and drainage 9 He said the dollar amount will be about $300,000 similar to the Mesquite Garden Ms 10 Witt said that the bronze statuettes will probably cost over a million dollars She is 11 going to get an accurate estimate before going to elected officials She said the 12 committee is going to fundraise as much as possible to help with costs 13 14 Ms Grumet stated that the Secretary of Veteran's Affairs, Mr John Garcia, has 15 indicated he would be able to help with the funding and that we should apply to his 16 office for money to complete the project. 17 18 Mr Saige asked Ms Witt if the committee is asking for the Board's approval to have a 19 women's memorial built in Veteran's Park. Ms Witt answered "yes" 20 21 Mr Carril asked if there are any similar memorials in New Mexico Ms Grumet 22 answered that this will be the first of its kind in the country 23 24 Mr Chavez said that his sister served in active military duty for 8 years and he is very 25 supportive of women in the military and is very much in favor of the memorial Board 26 members were all in agreement. 27 28 Mr Carril moved to approve the recommendation Mr Chavez seconded the motion 29 Motion passed 4-0 30 31 Mr Gerald Sage voted YES Ms Alice Ward voted YES 32 Mr Isaac Chavez voted YES Mr Frank Carril voted YES 33 34 35 B. Parks Impact Fees Presentation - Informational 36 37 Mr Johnston gave a presentation on Park Impact Fees He said that currently the fees 38 are set at $249 00 per dwelling and the City is broken down into 8 districts, some with 39 lots of development and some with not. 40 41 He said that staff addressed the park impact fees in the master plan and asked that the 42 impact fees be set at $800 00 per dwelling 43 44 Mr Denmark said that the City is currently in the 2nd year of a 5 year term He said that 45 the fees were established in 1995 and that the current amount is too low He said the 2 I question has been addressed on whether the builders should be required to build a 2 neighborhood park instead of the City assessing the impact fees 3 4 Mr Denmark stated that the Mayor asked if impact fees are enough to cover the park 5 costs Mr Denmark answered "no" 6 7 Mr Carril stated that he doesn't want a developer building any parks He stated that a 8 higher impact fee should be developed, and the City should continue to build the parks 9 He asked where would the money come from to maintain the parks if developers donate 10 the land for the parks Mr Denmark said that the City will need to start setting 11 standards if this were to happen 12 13 Mr Chavez said that construction has come to a halt at his neighborhood park at 14 Legends West. 15 16 Mr Denmark stated that the City had not set standards at the time of construction of 17 that park. He said the developer wrote the City a check for $100,000 for the land at 18 Legends West and then built what is there now and didn't have the money to finish the 19 original plans of a tot park and amphitheatre He said that park impact fees could help 20 in continuing to make improvements to the park. 21 22 Mr Chavez stated that it has already taken 4 years to get the park to the point where it 23 is now and asked if it will take another 4 years to develop 24 25 Mr Denmark stated that money is going to where more development is taking place 26 27 Mr Carril asked how this is addressed and what happens to the older districts that are 28 not developing 29 30 Mr Denmark answered "bond money" Mr Carril asked if there are any areas wanting 31 more development. 32 33 Mr Denmark responded east of 125 in the Del Rey area 34 35 He said that developers are going to where the market is 36 37 Mr Chavez said that at an Adhoc Committee meeting it was stated that there are 600 38 acres that can be developed Mr Johnston said that he thinks that was BLM land 39 40 Ms Grumet added that BLM land has been set aside for the City but the City does not 41 have the money to maintain it. She said sometimes pocket parks can be built on this 42 land usually on right of ways because this land cannot be sold 43 44 Mr Saige stated that the Board needed to move on to the next item due to time 45 constraints 46 3 I C Consolidation of Parks and Recreation Sections — Informational 2 3 Mr Johnston informed the Board that City Manager, Mr Terrence Moore, has decided 4 to put Parks and Recreation back together again, and the consolidation will take place 5 July 1, 2009 He stated that he and Mr Caldwell will be working together to make sure 6 this is a smooth transition 7 Mr Caldwell informed the Board that he and Mr Johnston have already started working 8 together, and he is already getting Recreation prepared for the move 9 10 Mr Carril asked Mr Caldwell if the move was a good thing He asked Mr Caldwell how 11 he felt about the consolidation 12 13 Mr Caldwell said that he thought it was a good thing 14 15 Mr Carril asked if this would be better financially Ms Grumet answered that financially 16 there is no change only that Mr Johnston will dust have to learn about the Recreation 17 budget and that every project has its own budget. 18 19 Mr Caldwell said that he thinks it will be good to have all entities together and under 20 one person 21 22 Ms Grumet said that we will all work together on this transition 23 24 D Meeting Location Change — Informational 25 26 Mr Caldwell informed the Board that the Parks and Recreation Advisory Board 27 Meetings will be held at the WIA Building for the rest of the year He informed the 28 Board that there will be construction in progress at the Library 29 30 Mr Carril asked if there would be meeting rooms available for the meetings at the new 31 City Hall once completed Mr Denmark answered that there will be meeting rooms that 32 can be used 33 34 Mr Chavez asked that there be proper notification of the change. 35 36 IV Reports 37 38 A. Parks Management and Recreation Section Reports for March 2009 39 40 The Board did not have any questions or comments on the Parks or Recreation Section 41 Reports 42 43 B Staff Report on Grand Openings 44 4 I Mr Caldwell informed that Board that the Batan Memorial East Mesa Pool grand 2 opening will take place on May 29, 2009, at 10 00 am, snacks will be served 11 00 am, 3 and pool tours will take place 4 5 Mr Caldwell said that all pools will open on Saturday, May 23, 2009, with a soft opening 6 and then the grand opening will take place on Friday, May 29, 2009 7 8 Mr Johnston said that he also has some grand openings coming up He said that the 9 grand opening date for the Mesquite Community Garden will be held on May 6, 2009, 10 the grand opening for Desert Trails will be held on May 22, 2009, at 2 00 pm, and he did 11 not have a date for the dog park opening 12 13 Mr Chavez asked that all openings be sent to the Board Members by e-mail 14 15 ADJOURNMENT 16 17 With no further business, Mr Saige adjourned the April 28, 2009 meeting at 8 22 pm 18 19 20 21 22 Barbara Gomez, Record in ecretary Gerald Saige, Ch it P&R Board 23 24 5