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11-04-2010 City of Las Cruces AIRPORT ADVISORY BOARD MEETING City of Las Cruces, New Mexico November 4, 2010 Members Present: Doug Lashley, Michael Gibbs, Robert Wood, Anthony Levatino, Jim Noble Members Absent: Fred Fusselman, Will Mathews Others Present: Lisa Murphy, Airport Manager; Susan Pfeiffer, Airport Administrative Assistant; Ted Morris, interested citizen, Doug Newton, Adventure Aviation, Dan Privette, Southwest Aviation, Hal Kading, Southwest Aviation, Leon Blllstone, EAA, Val Maltese, guest. Vice-Chair Doug Lashley called the meeting to order at 12 00 noon in the Airport Conference Room, and a quorum was noted MINUTES The first order of business was to approve the minutes of the September 2, 2010 Board meeting Dr Levatino moved, seconded by Mr Wood, to approve the minutes as submitted, motion carried unanimously ANNOUNCEMENTS The Board extended their welcome to their newly appointed member, Mr Jim Noble Mrs Murphy asked that the Agenda be amended to move item VI B (Adventure Aviation, Inc Lease Renewal) to the first item of business The Board agreed to amend the Agenda NEW BUSINESS Adventure Aviation, Inc. Lease Renewal Mrs Murphy used a Power Point presentation to review Adventure Aviation's lease terms and rates, late payments on facility leases and fuel flowage, Minimum Standards requirements for an FBO, letters sent to Adventure Aviation for request of intentions to renew lease, and some of the City's options for leasing the City-owned building Mr Doug Newton, General Manager of Adventure Aviation, stated that he responded verbally to Mrs Murphy's letters and explained the reason why they were late on their payments He said that it took all of their money to pay in advance for the fuel to supply the Navy, and when they received payment from the Navy at the end of their training, they would make all payments with late fees to the City to bring their leases current. Mr Newton mentioned the business and events Adventure Aviation helped sponsor or brought to the airport, and stated that they would like to renew their leases He said that the Navy would be returning in January for another three months of training and they are looking into P 0 BOX 20000 LAS CRUCES NEW MEXICO 88004-9002 1 575 541.2000 AN EQUAL OPPORTUNITY EMPLOYER AIRPORT ADVISORY BOARD MEETING MINUTES — NOVEMBER 4, 2010 Page 2 different lease options and would like a month to month lease until they can negotiate a new lease with the City Mrs Murphy stated that Southwest Aviation has expressed an interest in leasing the FBO portion of the facility that Adventure Aviation now occupies Dr Levatino asked if the City makes any money on the building, and Mr Billstone wanted to know if Adventure Aviation was current on their lease payment for Parcel 8W Mrs Murphy replied that we make a little money on the building after paying for utilities and repairs, and that Adventure Aviation's payment for Parcel 8W was current. There was a discussion on how the City should deal with Adventures Aviation's late payments and a review of what options were available for entering into a new lease for the building which included going out for Request for Proposals Mr Morris stated that someone once said that there was not enough business on the airport for two FBOs, and that they were correct. He went on to say that there probably wasn't enough business for one FBO right now with the current economic situation, and that the FAA doesn't require competition in the area of having more than one FBO Mrs Murphy confirmed that Mr Morris was correct about the FAA requirements Mr Kading, owner of Southwest Aviation, stated that the building he was in is 60 years old, and that he was interested in the FBO portion of the City-owned building, but not the restaurant portion He said that he would also like to keep the building that he is currently in Mr Wood moved, seconded by Dr Levatino, to not renew Adventure Aviation's leases Following further discussion a vote was taken with Mr Wood and Dr Levatino voting aye, Mr Lashley and Mr Gibbs voting nay, and new member Mr Noble abstaining, the motion did not carry Dr Levatino stated that in order to allow the City to go out for Request for Proposals on the facility, he moved, seconded by Mr Gibbs, to recommend allowing Adventure Aviation to go to a month to month lease on the facilities at the higher current rate A vote was called for with all members voting in favor with the exception of Mr Noble who abstained, motion carried UNFINISHED BUSINESS Rates and Charges Mrs Murphy said that she would like a review of the current rates and charges because they hadn't been reviewed since adoption, but asked that the issue be tabled until the next meeting due to time restraints The Board agreed to table the issue Code Violations Mr Wood asked if the Codes Department had addressed any of the codes violations at the airport Mr Privette, Operations Manager for Southwest Aviation, stated that the Codes Department had visited them, and that they had already corrected their violations AIRPORT ADVISORY BOARD MEETING MINUTES — NOVEMBER 4, 2010 Page 3 REPORTS Airport Manager's Report: Mrs Murphy read the following Manager's Report: Airport of the Year- LRU was honored at the New Mexico Aviation Conference by receiving the Airport of the Year award The award was largely a result of the successful managing and completion of the Runway 12-30 project, none of which I personally can take credit for The plaque is hanging in the terminal building Thanks to Board member Rob Wood for being there on behalf of the airport. Navy- The Navy is still flying and they still plan to be here until November 19 1 have heard informally that they may wish to return after the first of the year for another detachment. City Council Items City Council approved the option for lease of airport land by SunEdison for a potential solar panel installation at their October 18 meeting I will give a presentation on the current status of the airport at the November 8 City Council work session You can watch it on TV or on-line, or even attend if you like I expect the Council to consider the lease assignment for Parcel 36 at their November 15 meeting Additional information will be provided to the Board at the meeting Legislative Issues Resolution 2010-5 will be considered by the New Mexico State Legislature during their 2011 session This resolution will exempt airport properties from the definition of"public way" in order to resolve a conflict of building regulations for airport hangars This goes back to the firewall issue that has been problematic for the past several years Old AWOS It took time but the exiting AWOS is finally back on-line It required getting a replacement 386 processor, which is what the system runs from, for those of you who remember those Thanks to AWOS tech Phil York for his tireless efforts in getting this repaired The hope now is that it keeps working until the new AWOS is installed New AWOS By the time you read this, the contract documents for the installation of the new AWOS should be fully executed and I should know when the contractor, Bixby Electric, will be starting work. The AWOS installation is expected to take approximately 30 days, and the existing system will stay functional until the new one is commissioned The new system will have a thunderstorm detection system in addition to all the features the existing AWOS has Wildlife Hazard Assessment: I expect the first field visit by the biologist conducting t he Wildlife Hazard Assessment to occur early this month A WHA takes about 15 months to complete and requires multiple observations at different times of year The end result will be a report with recommendations as to how to mitigate wildlife hazards at the airport. Control Tower Design The control tower design is at 50% completion and I expect to receive the initial design documents this week. No funding has yet been identified for construction of the tower AIRPORT ADVISORY BOARD MEETING MINUTES — NOVEMBER 4, 2010 Page 4 Fire Station 7 The Fire Department is in the process of applying for a grant for the construction of the proposed Fire Station 7 and training facility They are also working on a site plan and survey for the proposed site Taxiway Alpha Design Geotechnical and surveying work is mostly complete for the design of Taxiway Alpha, which is in great need of reconstruction This design work is being funded by money remaining in the Airport Improvement Program Grant #23 which partially funded the Runway 12-30 reconstruction project. Adventure Aviation Adventure Aviation's facility lease for their FBO and restaurant operation at 8960 Zia Boulevard expires at the end of this calendar year They have informed me in writing that they wish to enter into a new lease with the City Additional information will be provided at the Board meeting Airport Rates and Charges The rates and charges have not been updated since 2003 At this time, I would like to suggest that the Board undertake a review of the Airport Rates and Charges as well as the Minimum Standards for Commercial Airport Aeronautical Activity and Service Providers I will address this further at our next Board meeting Airport Design Standards I have received several requests for the placement of temporary/manufactured buildings on the airport, which the current Design Standards only allow during periods of construction Given current construction costs and the improved quality of many manufactured buildings, we may want to start allowing these on a limited basis, especially for tenants who might be willing to make a substantial investment in the airport. Thus, I would like to suggest that the Board undertake a review of the Airport Design Standards as time permits Airports 101 If the Board is interested, I would like to make several brief"Airports 101" presentations at upcoming Board meetings The presentations would be on topics such as FAA grant assurances, the FAA funding process, FAA policy on rates and charges, Minimum Standards, the Las Cruces Municipal Code Aviation chapter, FAR Part 139 requirements and any other topics that may be of interest. They would last no more than 10 minutes and I believe they would provide valuable information to the Board about the regulatory environment in which the airport must function In addition to the report Mrs Murphy stated that the Mayor had asked her to prepare a presentation on the Airport which should include strength of runways and commercial airline service to be given at their November 8t" work session She reported that the presentation has been bumped to the November 22nd meeting, and invited the Board to attend New Mexico State Aviation Conference Mr Wood gave a brief report on the conference and stated that he would like to carry his full report forward to the next meeting AIRPORT ADVISORY BOARD MEETING MINUTES — NOVEMBER 4, 2010 Page 5 NEW BUSINESS Parcel 36 Lease Assignment: Mrs Murphy reviewed the Rocket Racing, Inc Parcel 36 Land Lease and reported that Dr De la Vega would like to buy the partially completed hangar on the parcel, and would therefore have to have the Lease assigned to him Mrs Murphy stated that the lease terms and conditions would remain the same, and that the lease was for 20-years with the option of entering into two five-year extensions at the then current rate Dr Levatino moved, seconded by Mr Gibbs, to recommend the assignment of lease to Dr De la Vega All members voted in favor; motion carried Design Standards Review- Tabled Event Policy- Mrs Murphy reviewed the draft Event Policy and form, and gave examples of why we needed a policy for future events and parties held at the Airport. Dr Levatino moved, seconded by Mr Noble, to approve the Event Policy All members voted in favor; motion carried Mr Billstone explained how the EAA breakfast was handled every 3rd Sunday of the month, and Mrs Murphy stated that they would not be required to fill out an event form since their breakfasts were well run and already meeting the event policy standards Mr Billstone stated that the tenants on the west end of the airport were going to use the EAA hangar to have a BBQ for the Navy on November 13th OTHER ITEMS OF INTEREST AND PUBLIC COMMENT Mr Privette asked where the issue stood on Lisa and airport staff working for the Parks and Recreation section Mrs Murphy stated she and administrative staff are still working with the Parks and Recreation section, and that the FAA does not consider it revenue diversion if the salaries paid out of the Airport's fund does not exceed the amount given to the Airport out of the General Fund Mr Wood stated that he has spoken to the Mayor about the issue and will follow up on it. Mr Morris said that the person to talk to would be the City Manager, and recommended waiting until Mr Robert Garza was the Acting City Manager to talk to him since he had a good understanding of the importance of the Airport. There was a brief discussion on the Space Port and who would be able to land there Mr Privette mentioned that Southwest Aviation took their fuel truck to the Space Port to refuel the "mother ship" for the event that was recently held there With no further business to conduct, it was moved, seconded, and passed to adjourn the meeting at 1 32 PM R o B w oo J /eV��eliz Chair Recording a ary