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09-23-2010 XAZE City of las Cruces 1 P 1 0 P L E NELPINC PEOPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, September 23, 2010 6 7 1 Call to Order—President Diana Youngren called the meeting to order at 3.00 p.m. 8 Board Members Present: President Diana Youngren, Vice-President Ford Ballard, Secretary 9 Debbie Rindge,Members Ellen Young, Robert Branshaw, Susan Fletcher, and Terry Johnston. 10 Others in attendance: Lynette Schurdevin, Library Administrator 11 2. Review of August 26, 2010 minutes. Corrections were made as to form and content. 12 Motion was made and seconded to approve minutes as corrected, motion passed. 13 1 Committee Report 14 a. Friends of the Library—The Friends group met on September 15, 2010; 15 attendance was small in number There were 63 people at the Author's Luncheon 16 at the Farm and Ranch museum. Lynette will be featured on the KRWG program, 17 "Intermetzzo", on Tuesday, October 19'' The Friends will host a book sale 18 November 5`h and 6b in the Roadrunner Room. The next Friends' meeting is 19 scheduled for Tuesday, October 19, 2010 20 2. Library Administrator's Report- In addition to the published Monthly Administrators 21 report, Lynette reported the following: 1 I a. Staff continues to work on the 75th Anniversary planning. Fifty slides will be 2 touched-up, saved to CD, printed and displayed. The Library is working with 3 Museums on additional displays. 4 b Lynette will be meeting with the friends to clarify their responsibilities and ask for 5 financial support for the 75th Anniversary 6 c. There will be an insert in the Las Cruces Bulletin for the week of November 5th 7 advertising the 75th Anniversary 8 d. Library staff is working with the Police Department regarding groups of teens and 9 children gathering at the entrance door and on the grassy knoll by Campo Street. 10 e. Lynette attended the Las Cruces Chamber of Commerce Business Showcase to 11 promote the Library 12 f. Lynette will be working on the final paperwork with the contractor on the cost 13 proposals for the Children's Wing. It appears that there will be enough cost 14 savings to get considerable work done on the second floor Also, it appears that 15 the new Circ Desk will ship next Tuesday, September 28th 16 g. Councilor Pedroza has scheduled a tour of the Library 17 h. The Memorandum of Understanding with the Las Cruces Public Schools, Town of 18 Mesilla, and the City of Las Cruces will be presented October 18th 19 1. Staff is preparing a float and will participate in the Whole Enchilada Parade this 20 Saturday September 23rd. 21 j The budget adjustment has been made to make funds available for landscaping 22 between the Library and City Hall. 23 3 Unfinished Business—none noted. 2 1 4 Strategic Plan-Lynette will ask that the Friends place an announcement on radio station 2 KRWG supporting the GO bond elections set for November 3 5 New Business-With the need to produce$280,000 in savings for the Public Services 4 Section the Library will need to define strategies it can use to meet the savings objective. 5 6 Announcements—The advisory Board will purchase a party tray for the Library Staff, 6 $6 00 will be collected from each Board member 7 8. Public Participation—None present. 8 9 A motion was made, seconded and passed to adjourn at 3 45 p.m. A tour of the Library 9 was given for Board Members. The next meeting will be on October 28, 2010 at 3.00 10 p.m. 11 12 13 14 President 3 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR September 23, 2010 BOARD MEMBERS APPOSITION 3 r PIK 5( �T- 4 � �. 7 OTHERS IN ATTENDANCE. Alkm 2 3 4 5 6 7