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08-26-2010 JAW City of Las Cruces i FEIFLE I E L F I I I P E I F L E 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, August 26, 2010 6 7 1 Call to Order—President Diana Youngren called the meeting to order at 3.00 p.m. 8 Board Members Present: President Diana Youngren, Vice-President Ford Ballard, Secretary 9 Debbie Rindge, Members Ellen Young, Robert Branshaw, and Terry Johnston. Others in 10 attendance: Lynette Schurdevin, Library Administrator; and Lon Grumet, Public Services 11 Director Ms. Young was welcomed as the newest Board member, representing District 6, and 12 introductions were made. 13 2. Review of June 24, 2010 minutes. Corrections were made as to form and content. 14 Motion was made and seconded to approve minutes as corrected, motion passed. 15 1 Committee Report 16 a. Friends of the Library—The Friends group met August 18, 2010 Fundrai$ing 17 ideas were discussed. Membership renewals are down,there are a total of 204 18 members,twenty of those are new members. Membership dues will be increased 19 from$10 to$15 per person. The Friends approved a request for$470 for the 20 Young Adult program and $750 for the Children's book program. The Board 21 would still like for those requesting funds be present to answer questions. There 22 has been a change in the tax exemption laws and the treasurer has been working 23 on getting all the Friends' records in order Author's Lunch is scheduled for 1 I September 19th at the Farm and Ranch Museum, tickets,which must be 2 purchased by September 13th, are $25 each. Dr Constance Falk will give a talk 3 on"Sustainable Agriculture;the Way Forward." Author of the year is John 4 Hunner who wrote a book on J Robert Oppenheimer- "The Cold War and Atomic 5 waste. The Friends' bank balance is $27,207 02. There is no plan on spending 6 down the amount prior to the end of the year Friends will be having a book sale 7 in the Roadrunner Room November 5, 6,2010 A Chautauqua is planned for 8 October 28th at the Good Samaritan facility;no additional information at this 9 time. The Friends would like to further the discussion in regards to setting up one 10 or two computers which patrons can use for an unlimited time on a fee for use 11 basis. The next Friends Meeting will be September 15, 2010 12 2. Library Administrator's Report-In addition to the published Monthly Administrators 13 report,Lynette reported the following: 14 a. Staff working with the CLC IT department to update the Library website which 15 will go live in November 16 b. Lynette has made contact with contractor and City representative on the new 17 Children's wing. It appears costs can be trimmed for the upper floor Working 18 now on the staging area for the construction company 19 c. Lynette attended the Telecommunications Committee at the State Legislature, 20 headed by Senator Fischmann. State Library has received a grant entitled Fast 21 Forward America, allowing them to purchase equipment to train-the-trainer on use 22 of computers in research and job applications for the public. 23 d. The new computer lab is up and running, it is a very quiet area. Organizing the 24 old computer area will be ongoing through next month. 2 I e. Lynette is working with other departments on the rekeying of the building doors 2 for better staff access and progress is ongoing with the landscaping for the 3 building. Signage explaining the landscaping project would be a good idea to 4 inform the public regarding the project. 5 f The LaserFiche program is being introduced in the Library Administration, as 6 well as other Public Services divisions,to scan documents into the City's database 7 to help conform to City and State retention schedules. A Document Plan will be 8 submitted to the City Clerk's office. 9 g. Annual report to the State of New Mexico has been submitted. MUNIS 10 expenditure reports were used in reporting as they are more accurate. The main 11 concern, how much was spent on books, was above the amount required. 12 h. Lynette will be attending the Municipal League meeting in Taos on September 13 2nd 14 1. Planning for the 75th Anniversary is underway TBML will be working with the 15 Friends on specific plans and funding. 16 J Participating with the Las Cruces Chamber of Commerce's Member Showcase. 17 Lynette will ask Fiends to provide a$50 item that can be used as a door prize. 18 The Library will have a table at the Healthy Kids Expo 19 k. Two Librarians will be coming to the Library to talk about the 2010 GO Bonds. 20 The Library has the handouts for public distribution. 21 1. RFID is wrapping up; soon it will dust be the returns that will need tagging. The 22 security gates will be turned on September 1St Weeding was accomplished during 23 the tagging, also 24 in. $81 thus far in the donation box. 3 1 3 Unfinished Business 2 a. The Advisory Board meetings are still not being published in the Las Cruces Sun- 3 News. Agenda is being sent to the City Clerk's office at least a week before each 4 Board Meeting. 5 b. Library tour of the Library will be after the September meeting. An invitation to 6 the tour will be extended to the Friends Board 7 4 Strategic Plan 8 a. With computer lab we are on track with our community access goal- 9 b. Computer class sign up will begin the first week of September 10 5 New Business 11 a. Orientation for new Board members needed. Ideas will be accepted for inclusion 12 in the orientation agenda. 13 b. New City Council members may need orientation to the Library and its offering. 14 6. Announcements 15 a. There was a great write up in the newspaper regarding the Hatch Library 16 b. Ms. Youngren presented a$100. check to the Library from Eastern Star for library 17 items. 18 8. Public Participation—there was no one present from the general public. 19 9 The motion was made, seconded and passed to adjourn at 3 49 p.m. The next meeting 20 will be on September 23, 2010 21 22 23 24 President 4 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR August 26, 2010 BOARD MEMBERS POSITION 1 2 �. 4 5. .�-- 6 7. OTHERS IN ATTENDANCE 2VV J 3 4 5 6 7