Loading...
06-24-2010 JhW ZdATE City of las Cruces 1 FEIFtI IELFIII 1EIPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, June 24, 2010 6 7 1 Call to Order—President Diana Youngren called the meeting to order at 3.00 p.m. 8 Board Members Present: President Diana Youngren, Vice-President Ford Ballard, Members 9 Robert Branshaw,Pat Pedersen, Terry Johnston, and Susan Fletcher Others in attendance- to ttendance•1o Lynette Schurdevin,Library Administrator; and Lon Gnimet, Public Services Director 11 2. Review of May 27, 2010 minutes. Corrections were made as to form and content. 12 Motion was made and seconded to approve minutes as corrected, motion passed. 13 3 Committee Report 14 a. Friends of the Library—The Friends met on June 23`d As the Advisory Board 15 will not be meeting in July the Friends agreed they would not meet in July as well. 16 To celebrate the Library's 75th Anniversary the Friends are discussing ways to 17 raise money as well as activities to commemorate the date. There were only five 18 members present so the meeting was short. From May 1 to May 31 they earned 19 $2,765 06,the expenses totaled $497 79 Friends are planning a bake sale as a 20 fundraiser To commemorate the 75th anniversary of the Library, Mr Ballard 21 suggested that the Friends find 100 people to donate $75 00 to the Library 22 Endowment at the Community Foundation, which requires $5,000 to open an 23 account. They have cut the Chautauqua request to$250 (original request was 1 1 $400,which is standard for a performance). The next Friend's Board Meeting will 2 be on July 26, 2010 3 4 Library Administrator's Report-In addition to the published Monthly Administrators 4 report, Lynette reported the following: 5 a. Lynette is making a priority of promoting the library in the community 6 Attended the League Of Women Voters Luncheon 7 b. For end of summer reading program the library will host a magician, serve ice 8 cream to the children,and Lynette will be the participant in the dunk tank with 9 five children chosen to dunk the administrator 10 c. Margaret has developed a flyer addressing changes at the library such as the 11 Dresp Computer Room and the Roadrunner Room. Lynette will make sure the 12 Council and Mayor have copies of the flyer Mr Ballard suggested putting a 13 calendar on back of the flyer 14 d. Publishing weekly ads for the library in the Las Cruces Bulletin and the Las 15 Cruces Sun-News. Lynette has been in contact with KVIA Channel 7 to cover 16 events at the library as much as possible. 17 e. The library received$1,000 grant for Summer Reading Program and the theme is 18 Water Museums have been contacted to promote southern New Mexico water 19 issues in conjunction with this theme. Mark will do a book discussion to get the 20 public involved. This will take place September 27 to October 7 21 f. We will have the Van of Enchantment back this year in August,the theme is 22 Riding the Rails. 23 g. The library budget for FYI has closed and work begins on the FYI I budget. 24 h. The new phone system is in place and staff is learning how to use them. 2 I i. Dresp Computer lab should be open in mid July after being down for a week to 2 install the computers and furniture. Art work needs to be preserved and hopefully 3 reinstalled in another area of the library The reference area will be where the 4 public computer area is now The new circ desk will be installed when it comes 5 in either July or August. 6 The Munson Center library has moved to a new location due to the renovations 7 there. s 5 Unfinished Business 9 a. A tour of the Library for the new Board Members is on tap for the September 10 meeting. 11 b. Lynette will be asking the Friends for either blinds or drapes for the Roadrunner 12 Room as the library is not budgeted for both. 13 6 Strategic Plan 14 a. Goal one has been picked to raise awareness in the community Ms. Schurdevin 15 will be working with the Streets Department to put up signs in strategic locations 16 around the city giving directions to the library Ongoing partnering with the 17 Cultural Center helps inform people of the library's offerings. Library attempting 18 to be anchor for Downtown Histonc/Arts and Cultural District, which will help 19 raise awareness. 20 b. Goal two,Community access to technology, is being addressed with the 21 relocation/rehabilitation of the computer lab. 22 c. New goals may be address quarterly so that the library's resources are not spread 23 too thin. Library is mentioned in the City's Master Plan,but not the 2-year plan, 24 the 2-year plan being an instrument to help show progress toward the Master Plan. 3 1 7 New Business 2 a. Lon suggested that the library arrange a tour for the Friends Board to educate 3 them on the needs of the library In this way the Friends can target their 4 fundraising. Lon suggested a project worth considering is furnishing the future 5 New Mexico Room. 6 b. Ms. Johnston asked if Dona Ana County has been approached on additional 7 funding for Books-by Mail. Lori stated that the County has said that they have no 8 additional funds in their budget at tins time. 9 8. Announcements -Lon will be attending the American Library Association meeting in 10 Washington, D C. 11 8. Public Participation—there was no one present from the general public. 12 9 The motion was made, seconded and passed to adjourn at 3 48 p.m. The next meeting 13 will be on August 26, 2010 14 15 16 17 President d 0 4 LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR June 24, 2010 BOARD MEMBERS POSITION 1 2 ,� ��, 3 ��. 4 5 7 OTHERS IN ATTENDANCE 1 3 4 5 6 7