Loading...
05-27-2010 City of las Cruces 1 ► E6 ► LE NEL ► IN6 ► E6 ► LE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, May 27, 2010 6 7 1 Call to Order—Vice-President Ford Ballard called the meeting to order at 3.05 p.m. 8 Board Members Present: Vice-President Ford Ballard, Secretary Debbie Rindge, Robert 9 Branshaw, Pat Pedersen, Terry Johnston, and Susan Fletcher Others in attendance- Lynette 10 Schurdevm, Library Administrator; Lon Grumet, Public Services Director; and James Mitchell, 11 Administrative Assistant. 12 2. Review of April 22, 2010 minutes. Corrections were made as to form and content. 13 Motion was made and seconded to approve minutes as corrected, motion passed. 14 3 Committee Report 15 a. Friends of the Library—Author's Luncheon will be September 19th at 12.30 at the 16 Farm and Ranch Museum,tickets will be $25., and the speaker will be Conme 17 Falk. Current Membership is 171 Funds are very low, no treasurer report 18 available with exact figures. Possible October and November book-sale for raising 19 funds. When making a request for funds it would be best if the requester could be 20 present at the Friends Board meeting to answer questions, so that a favorable 21 decision can be made. The Friends have made$4,576. to date this year The next 22 meeting will be on June 23rd 1 4 Library Administrator's Report- In addition to the published Monthly Administrators 2 report, Lynette reported the following: 3 a. Lon and Lynette have been featured in some articles promoting the Library Rolf 4 Mitchel's presentation of his book to the Library was well publicized. A business 5 ad is being placed in the Las Cruces Bulletin on a regular basis, as well as the 6 summer reading schedules. 7 b. The Kiva Room is opened and the Campo room has been approved for occupancy 8 The Campo room will be placed on the E-vanced system and made available to 9 those needing meeting space; there will also be a contest to come up with a 10 permanent name for the room. 11 c. Dresp Computer room construction going well. Comcast has the cable in and the 12 texture and painting will commence next week. Contractor is looking to have the 13 room done by Mid-June. Once finished,the computer lab will be shut down as 14 long as needed to set up the Dresp room with tables and relocate computers. 15 d. RFID project is on-going and is on track. A new Circulation Desk has been 16 ordered and should fit well with the RFID system. 17 e. The amount budgeted for the Books-by-Mail's postage by the County of$30,000 18 per year has been exceeded by$11,000 The Library Administrator has notified 19 the County of the amount exceeded and a review of increasing the annual per year 20 to $45,000 would cover BbM postage for county residents. As of now the Library 21 will pickup the County deficit of over$10,000 for fiscal year 2010 The Library 22 may consider imposing a fee to County patrons. The Library Administrator will 23 discuss with the County Finance Advisor in the coming 2011 Fiscal Year on I making a financial adjustment amendment to the Memorandum of Understanding. 2 More information will follow 3 f. The Library Administrator is an ex-Officio member of the Friends of the Library 4 group and as such may attend executive sessions. A copy of the updated by-laws 5 is requested from the Friends. 6 g. The donation box at the Circulation desk is averaging about$45 per month. 7 5 Unfinished Business 8 a. Debbie Rindge has agreed to continue as Board Secretary for the next term. 9 6 Strategic Plan 10 a. Technology plan—Margaret and Lynette reviewed the plan. Usage has continued 11 to rise, and the focus is on improving security A computer has been donated that 12 is ADA compliant, for the public system. It was suggested that the Library 13 designate one or two computers that patrons could use, on a fee basis, without 14 time limits. 15 b Board members, Library employees, as well as members of the Friends 16 organization, should flunk of ways they can help promote the Library in their daily 17 contacts. 18 7 New Business 19 a. Susan Fletcher has been appointed to fill the Mayor's Member-at-Large position 20 on the Advisory Board. Ms. Fletcher was welcomed. 21 8. Announcements 22 a. With two new members coming onto the Board it was proposed that an 23 orientation be scheduled to take place before the September's regular meeting. I b. Meeting tunes have not been announced in the local media. The board needs to 2 insure that they inform the City's public information office of scheduled meetings. 3 Lynette will send a note to Ester 4 c. The upcoming Authors Luncheon is opened to residents of Dona Ana County It 5 has been suggested that it be opened to a wider range of State Authors for awards 6 and readings. 7 8 Public Participation—there was no one present from the general public. 8 9 The motion was made, seconded and passed to adjourn at 3 48 p.m. After the meeting, 9 Lon Grumet gave Board members a tour of the city hall. 10 11 12 13 President LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR May 27, 2010 BOARD MEMBERS POSITION 1 t� I 2 p F 4 /J 5 j �-- 6 � e 7 OTHERS IN ATTENDANCE yy-"N I`T I'Yl�t ill 2 3 � - 4 5 6 7