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03-25-2010 City of las Cruces 1 PEOPLE N E L P I N 0 PEOPLE 2 3 Minutes 4 LIBRARY ADVISORY BOARD MEETING 5 Thursday, March 25, 2010 6 7 1 Call to Order—President Ford Ballard called the meeting to order at 3.03 p.m. 8 Board Members Present: President Ford Ballard, Vice President Diana Youngren, Terry 9 Johnston, and Debbie Rindge, Secretary, Pat Pedersen, and Robert Branshaw Others in 10 attendance- Larry Broxton, Lynette Schurdevm, Interim Library Administrator; Margaret Neill, I 1 Technical Services Manager; and James Mitchell, Administrative Assistant. 12 2. Review of February 25, 2010 minutes. Corrections were made as to form and content. 13 Motion was made and seconded to approve minutes as corrected, motion passed. 14 3 Committee Report 15 a. Friends of TBML- Meetings will now be held on a monthly basis to keep up with 16 the Library requests. Board members are conducting meetings in a more 17 professional manner with concerns about bringing in more revenue and increasing 18 membership Book reviews are the second Tuesday of every month, George 19 Orwell's 1984 will be in April. New advertising chair is gaining more public 20 exposure. Book sale on the Mall March 27 and April 3 from 8.00— 12.30; lots of 21 discount due to not selling well in the store. Book sale at the Library May 1 22 Approved request for Adult Reading Program and other requests, but the Board is 23 becoming tighter with funds due to the economy; as such the Board is asking the 1 Library not to expend monies before receiving permission from the Friends Board. 2 Twenty books have been submitted for the September 19''Author's Luncheon, 3 selection will be made by the last week of July Redoing the newsletter to help 4 cut cost for the Friends; it can be downloaded from the Library's website. There 5 are 261 members. The next meeting will be April 21 St 6 4 Library Administrator's Report- In addition to the published Monthly Administrators 7 report, Lynette reported the following: 8 a. In addition to the funds from the Friends of the Library, TBML has received a 9 $1,000 grant for the Adult Reading Program. 10 b Met with contractor and managers. Kiva electric will be completed within the 11 next week. Campo Room will have data cables and AV drops completed,the 12 main task is to install the handicapped rail by the outside door the storage room 13 will need to be cleaned prior to final inspection. Should be completed by May 1" 14 Friends Book Sale. The bathrooms by the main entrance will be having floor 15 drams replaced, some of the work will be done at night. Plumbing in the Dresp 16 room will be completed as well. Access will be affected during this time. Dresp 17 room ceiling, projector and screen will be lowered. Wall framing will be done to 18 plumb the walls and to hide computer/electric drops. The Library will need to buy 19 desks that are UL compliant for the 26 computer stations. Paint color and tile has 20 been selected for the room. A separate HVAC will cool the mechanical room 21 (servers). All construction should be completed by end of June. 22 c. Parking should be better after City Hall's completion and opening. Parking lot has 23 been restriped. 1 d. RFID tagging of library collection will be starting up shortly, starting with the 2 DVDs. With the system we are hoping close to 100%of the checkouts will be 3 self-service. Tagging the collection should take about 4-5 months. 4 e. Held an all staff meeting on March 17, holding the library opening for one hour 5 Discussed duties of Libranans-in Charge. Getting ready for National Library 6 Week starting April 12. Theme is Communities Thrive. Different activities are 7 scheduled throughout the week. 8 f. Received Executive Summary of changes in library services over the last 20 years, 9 most notable is the changes in technology These notes would be good to share 10 with council members. 11 g. With rooms under construction voting may need to be held elsewhere; will talk to 12 facilities regarding this. 13 h. Card system being implemented on copiers, in the future may be extended to 14 computer printers as well 15 1. Received a painting by James Michener that was supposed to be sent to city hall, 16 but will be kept in the library 17 J Still working on a Arlene Dohr Day 18 k. 2010 GO Bond has been approved by Governor and TBML should receive the 19 same amount. Vote will be in November 20 1. Attending Leadership Las Cruces. 21 m. May 1 the Library will be at the Mesilla Valley Mall for the Healthy Expo and to 22 the Dia del Nino at the Dona Ana Community center in April. 23 5 Unfinished Business 24 a. Lon should make a decision on the Library Administrator this week 1 b Purchase of a book for Mark Pendelton's father will be decided and donations 2 accepted next meeting 3 c. Larry stated that the Strategic plan needs to be formally voted on and processed. 4 Lynette stated that the document should be reviewed on a regular basis to help 5 keep the Board focused and to help the public to become involved. A time to 6 discuss the plan will be put on the agenda. Larry will work with Ford on drafting 7 a letter to Lon Grumet and the City Council. Debbie Rindge made motion for a 8 letter to be drafted, with Larry's help, signed by Ford and sent to Lon and the 9 Council for acceptance. Motion was seconded and passed by the board. 10 6 New Business 11 a. Board elections are to be done in April. Diana has been reappointed for another 12 tern, Councilor Thomas has been asked to name a replacement for Patricia, and 13 the Mayor will be requested to fill the at-large position. Lynette will check with 14 City Clerk on terms for all Board Members. 15 b. No new personnel have been appointed due to need to save funds. Staff has been 16 stepping up to cover for the vacant positions. 17 c. Lynette spoke at Rotary club luncheon. 18 d. Lon and Lynette still visiting area Community Centers 19 7 Announcements -no announcements were made 20 8. Public Participation—no one from public in attendance. 21 9 The motion was made, s conded and passed to adjourn at 3 48 p.m. 22 I 23 l 24 25 President LIBRARY ADVISORY BOARD MEMBERS ATTENDANCE FOR March 25, 2010 BOARD MEMBERS POSITION 2 3 �' nlcv 5 — V� 6 7 OTHys,RS IN ATTENDANCE. n }� , 2 1 J i(�t.l� I i. k L 'r U.L 3 4 5 6 7