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01/30/2013 1 DONA ANA COUNTY JUVENILE JUSTICE CONTINUUM BOARD 2 January 30, 2013 3 4 Following are the summary minutes from the Dona Ana County Juvenile Justice 5 Continuum Board meeting held on Wednesday, January 30, 2013, at 11 00 a m , 6 in Conference Room 2007B of City Hall, 700 N Main, Las Cruces, New Mexico 7 8 MEMBERS PRESENT David Dollahon (CLC - Chairperson) 9 Honorable Marci Beyer (3rd Judicial District) 10 Kasandra Gandara (CYFD) 11 Jay Wisner (CYFD) 12 Lt. Irene Alatorre (DAC Detention Center) 13 Mary Helen Llanez (Catholic Diocese) 14 Daniel Rosales (Dist. Attorney's Off) 15 Crystal Shaw (Dist. Atty DeAntonio Admin Asst.) 16 Chief Richard Williams (LCPD) 17 Brian Kavanaugh (JARC) 18 Joe Mestres (LCPS) 19 Edwina Tapia (proxy for Katherine Cardon - Drug Ct.) 20 Mark Johnston (Parks & Rec) 21 Elizabeth Vega (CLC Grant Writer) 22 23 STAFF PRESENT Amber Parker (Juvenile Justice Continuum Coord ) 24 Diana Garcia-Parra (Recording Secretary) 25 26 27 1 CALL TO ORDER— Board Chair 28 29 Meeting was called to order by Chairperson David Dollahon at 11 02 a m 30 31 II NEW BUSINESS 32 0 Election of Chair and Vice-Chair 33 Floor opened for nominations of a Chair 34 35 Chief Williams nominated David Dollahon for Chair 36 37 Mark Johnston seconded 38 39 Mark Johnston moved to close nominations. 40 41 No discussion 42 43 All in favor None opposed Motion carried by acclamation 44 45 Floor opened for nominations of a Vice-Chair 46 1 1 Dan Rosales nominated Crystal Shaw 2 3 Amber Parker asked if she was the representative for the District Attorney's 4 office 5 6 Mr Rosales advised if need be, they can make it happen 7 8 No other nominations Mr Dollahon closed the floor for nominations He then 9 asked if members were in favor of electing Crystal Shaw for Vice-Chair by 10 acclamation 11 12 All in favor None opposed Motion carried 13 14 Appointment of Executive Committee 15 By Laws Page 5, Article VIII, 8.2 16 o Board Chair and six voting members 17 Six voting members nominated for the Executive Committee by acclamation 18 1) Honorable Marci Beyer 19 2) Chief Williams 20 3) Jay Wisner 21 4) Crystal Shaw 22 5) Joe Mestres 23 6) Jose Frietze 24 25 All in favor None opposed Motion carried 26 27 Request for Information (RFI) 28 DACJJCB RFI Proposal/Presentation 29 Discussion 30 Vote 31 Mr Dollahon gave an overview of the budget narrative (Form B, attached) He 32 stated they listed personnel for the City's Juvenile Citation Program with 2 Intake 33 Specialist, 4 Community Educators and 2 Part-time Educators for the Juvenile 34 Citation Program with a total of $189,280 The City is the Fiscal Agent to the 35 grant as required by the statute and has to report this information Mileage of 36 $3,000 is for JCP staff to travel to the south county and provide services FYI — 37 JARC is listed as contracted services and get a lump sum 38 39 City was absorbing the Continuum Coordinator's expenses out of the City's 40 match, roughly $12,000 and redistributing it throughout mileage and an increase 41 to FYI - JARC JARC's previous budget was $87,554 and they are proposing an 42 increase of roughly $17,000 to the JARC Total request to CYFD is $297,400, 43 with a City match of$194,594 and a FYI —JARC match of$61,794 44 45 Ms Parker stated that with the way JCP is currently structured and they are able 46 to spread staff and use the money they have effectively, it will feasible to send 2 2 1 staff members to the south to provide services If they receive the mileage 2 funding, they will have to decide exactly what the programming will look like, Ms 3 Parker will be working on developing that plan Roughly, the $3,000 mileage 4 funding would provide for 2 staff members going to the south 1 to 2 times a week 5 for a calendar year The City already provides mileage money for regular 6 tracking purposes and this has to be on top of that as it would be dedicated to 7 actually going down to the south for classes and services If the JCP does not 8 get this $3,000, the budget with the City cannot handle that expense 9 10 Ms Parker also stated no raises were included for staff They do receive a lump 11 sum from the grant and what they get is how they set the salary range It has 12 been the same for the last three years with Intake Specialist at $14 hr , full-time 13 Community Educators is $13 hr , and part-time Community Educators are $11 hr 14 Part-time do not receive any benefits, the full-time staff does, but it is all provided 15 by the City This makes up the great portion of our 40% required match The 16 other part of that required match is Ms Parker's salary and benefits The City 17 does provide a lot of in-kind that is not actually claimed on a month-to-month 18 basis with the State and it will be documented for the purposes of the application 19 20 Chief Williams asked if the operation in the south would mirror what is done here 21 but at a lesser degree 22 23 Ms Parker stated they currently provide JCP 1 and 2 in Las Cruces to out-of- 24 town clients, but due to requirements not JCP 3 Therefore, she would like to 25 establish a JCP 3 in the south, which may look a bit different than what is offered 26 here, specifically the guest speaker component. 27 28 Chief Williams asked what they would do facility-wise 29 30 Ms Parker stated they have offers from the schools, FYI's building and others 31 All these facility spaces can count towards in-kind as well 32 33 Brian Kavanaugh stated that what JARC is proposing to do is to provide a mobile 34 individual to go to the south and coordinate services FYI does have offices in 35 Anthony and Sunland Park they can utilize This person would have a laptop and 36 perform all the same functions they currently do at the main location of the JARC, 37 with roughly 32 hours a week. This person would be going to schools and 38 making contact with advisors, counselors, principals and resource officers and 39 potentially set-up meetings with parents and their child at the school to provide 40 services at that location This person would then follow the same processes 41 through to JPO or any potential intake meetings, etc. 42 43 Mr Dollahon stated that here (locally) if a child is apprehended, they would go to 44 the JARC for the assessment and referral process out. How would that impact 45 the PD and Sheriffs office in the south valley from an operations standpoint if 46 they apprehend a child? 3 1 2 Mr Kavanaugh stated in terms of relinquishing custody to a specific location at 3 this point, they would have to work on that and identify the need of where a good 4 location would be, whether FYI office or somewhere else 5 6 Ms Parker did state to Dan Rosales that with his Truancy Court duties, that 7 perhaps they can piggyback and have someone at the Truancy Courts available 8 to do the JIFF assessments This way the family would leave with a plan and 9 contact information 10 11 Dan Rosales stated that after Truancy Court meetings, they direct them to the 12 schools and the schools require them to do a Student Attendance Intervention 13 Plan, which is required by statute So currently what they are doing with Truancy 14 Court is setting a time and day to meet with the schools and discuss intervention 15 plans so with a little bit of coordination, they could tie this assessment in 16 perfectly It wouldn't create more work, but more organization 17 18 Kasandra Gandara stated they may be able to assist with travel She will check 19 into further and advise 20 21 Mr Dollahon asked for a motion for approval of the Request for Information to 22 CYFD, having heard the discussion and proposal on Budget Form B related to 23 budget narrative and expansion to the south for both JCP and JARC 24 25 Chief Williams so moved 26 27 Mary Helen Llanez seconded 28 29 All in favor None opposed Motion carried 30 31 RFI Application Form D 32 Mr Dollahon asked members to verify information that was previously provided 33 on Form D 34 35 Ms Parker added that if member information was not on Form D, to please 36 provide 37 38 • Letters of Support: Deadline 1/31/13 39 Mr Dollahon advised the deadline for Letters of Support was January 31 Please 40 provide them to Ms Parker 41 42 III NEXT MEETING —Thursday, April 11, 2013 43 44 An Executive Committee Meeting may be called at the discretion of the Chair to 45 discuss items related to the RFI 46 4 } f v 1 IV ADJOURNMENT 2 3 Mary Helen Llanez moved to adjourn 4 5 Chief Williams seconded 6 7 Meeting adjourned at 1141 a m 8 9 10 11 Chairperson ate 5