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01/10/2013 1 DONA ANA COUNTY JUVENILE JUSTICE CONTINUUM BOARD 2 January 10, 2013 3 4 Following are the summary minutes from the Dona Ana County Juvenile Justice 5 Continuum Board meeting held on Thursday, January 10, 2013, at 11 00 a m , in 6 Conference Room 2007A of City Hall, 700 N Main, Las Cruces, New Mexico 7 8 MEMBERS PRESENT David Dollahon (CLC - Chairperson) 9 Phil Catanach (CLC Parks & Recreation) 10 Jay Wisner (CYFD) 11 Lt. Irene Alatorre (DAC Detention Center) 12 Mary Helen Llanez (Catholic Diocese) 13 Daniel Rosales (Dist. Attorney's Off) 14 Crystal Shaw (Dist. Atty DeAntonio Admin Asst.) 15 Deputy Chief Chris Miller (LCPD) 16 Brian Kavanaugh (JARC) 17 Jose Frietze (FYI) 18 Joe Mestres (LCPS) 19 Katherine Cardon (Dist. Ct. Drug Ct.) 20 Jeannie Resendez (MV Hospital) 21 Alma Cortez (Member of JJAC Board) 22 Jake Gutierrez (CLC Parks & Recreation) 23 Cecilia Rosales (CPS, proxy for Cassandra Gandara) 24 25 STAFF PRESENT- Amber Parker (Juvenile Justice Continuum Coord ) 26 Diana Garcia-Parra (Recording Secretary) 27 28 29 1 CALL TO ORDER— Board Chair 30 31 Meeting was called to order by Chairperson David Dollahon at 11 09 p m 32 33 II OLD BUSINESS 34 Approve minutes of 4/12/12, 10/11/12 DACJJC Board meetings 35 36 4/12/12 37 Katherine Cardon stated on page 6, line 14, Superintendent for Gadsden School 38 District is "Efren Yturralde " 39 40 Deputy Chief Miller moved to approve the April minutes as corrected 41 42 Dan Rosales seconded 43 44 All in favor None opposed Motion carried 45 46 1 1 10/11/12 2 Deputy Chief Miller stated on page 2, line 31, the correct first name spelling for 3 Officer Daines is "Kiri " 4 5 Deputy Chief Miller moved to approve the October minutes as corrected 6 7 Brian Kavanaugh seconded 8 9 All in favor None opposed Motion carried 10 11 III NEW BUSINESS 12 Request for Information (RFI) 13 o Released 12/19/12 14 o Proposal Due Date 2/5/13 15 o Potential CYFD funding available through the Juvenile 16 Justice Continuum Act 17 o DACJJCB RFI Proposal Discussion and Vote 18 19 Amber Parker stated they had received notice from CYFD that the Request for 20 Information was posted and released on 12/19/12 The proposal is due 2/5/13 21 The potential funding from JJAC set aside for this project is $1 6 million, however 22 $14 of that money is coming out of the regular funds that we draw money from 23 According to previous discussion it appears $200,000 in unspent EUDL funds are 24 meant to be spent down and are folded into the amount available This is a 25 decrease from the original $2 million that was supposed to be set aside for the 26 continuum projects We also know that they are starting three new continuum 27 locations in the state Some of the pilot projects from the last cycle will now be 28 going into the implementation phase, so they will be asking for more money off of 29 a smaller budget. 30 31 Ms Parker asked the Board to decide what goes into the RFI, what are they 32 asking for; what are the priorities, and how will they write the proposal Ms 33 Parker and the City's Grant Department are charged with writing the RFI, but it is 34 the Board's decision ultimately to advise what they want in the proposal Ms 35 Parker asked for 36 37 Current Funded Activities 38 39 Mr Dollahon advised the currently funded activities are 40 • City's Juvenile Citation Program 41 • JARC — Juvenile Assessment and Reporting Center, through FYI 42 • Continuum Coordinator operating budget and salaries 43 44 Mr Dollahon stated that he felt they had some discretion on the Continuum 45 Coordinator funding The City may be able to absorb the travel budget for the 2 1• 1 Continuum Coordinator in the next fiscal budget. He asked the Board if there 2 was a general consensus on the continued funding of the two current activities 3 4 The Board was in consensus to continue to fund the two current activities 5 6 Proposed Activities — from Board Membership or 7 Audience 8 - Expansion of any current funded activities 9 - New activities 10 Discussion 11 Vote 12 13 Mr Dollahon asked the Board if it was in their best interest to look at any new 14 programs beyond the two they have 15 16 Alma Cortez clarified that not necessarily for a new program, but an extension of 17 a program that already exists that they can incorporate 18 19 Dan Rosales advised that he felt they should include a representative from the 20 south valley as he believes they have a program already in existence that 21 perhaps they can incorporate He agreed to call and find out the specifics and 22 get back to Ms Parker by Monday afternoon (1/14/13) Mr Rosales also stated 23 that as long as they are giving it some attention and work towards outreach in 24 educating the sheriff deputies down south on what is available here and how they 25 can utilize the services 26 27 After lengthy discussion, the Board was in consensus for expansion of existing 28 services to the south valley using what little discretionary money they have from 29 the grant if funding levels remain the same 30 31 Jose Frietze offered the services of Nicole Fuchs, Grantwriter 32 33 Mr Dollahon asked for a Proposal Committee since they have a tight deadline 34 Amber Parker, Brian Kavanaugh, Jeannine Resendez and a representative from 35 the D.A.'s office (Dan Rosales will let Ms Parker know who it is) would be on the 36 Proposal Committee 37 38 Mr Dollahon advised since they have a committee working on the grant 39 application, funding and expansion, they will not take a vote on the funding at this 40 meeting However, he is calling a special meeting on January 30, 11 00 a m to 41 vote on the proposal and funding allocation 42 43 o RFI Application Form D 44 o Letters of Support 45 o Annual approval of DACJJC Board By-Laws 46 3 1 Ms Parker advised that Application Form D is the Board of Director's Roster 2 She passed it around and asked members to fill it out. 3 4 Mr Dollahon also asked for Letters of Support, in-kind, etc for the proposal 5 6 Mr Dollahon asked for a motion of approval of the By-Laws 7 8 Deputy Chief Miller so moved 9 10 Jose Frietze seconded 11 12 No discussion 13 14 All in favor None opposed Motion carried 15 16 IV NEXT MEETING Thursday, Argil 11 2043-Wednesday, January 30, 2013 17 18 A special meeting was called at the discretion of the Chair to discuss items 19 related to the RFP 20 21 V ADJOURNMENT 22 23 Mary Helen Llanez moved to adjourn 24 25 Deputy Chief Miller seconded 26 27 Meeting adjourned at 11 59 a m 28 29 30 31 Chairperson bafe 4