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04/11/2013 1 DONA ANA COUNTY JUVENILE JUSTICE CONTINUUM BOARD 2 April 11, 2013 3 4 Following are the summary minutes from the Dona Ana County Juvenile Justice 5 Continuum Board meeting held on Thursday, April 11, 2013, at 11 00 a.m , in 6 Conference Room 2007A of City Hall, 700 N Main, Las Cruces, New Mexico 7 8 MEMBERS PRESENT: David Dollahon (CLC - Chairperson) 9 Lt. Irene Alatorre (DAC Detention Center) 10 Mary Helen Llanez (Catholic Diocese) 11 Brian Kavanaugh (FYI - JARC) 12 Joe Mestres (LCPS) 13 Katherine Cardon (Juvenile Drug Ct.) 14 Mark Johnston (CLC Parks & Rec. Dept.) 15 Under Sheriff Eddie Lerma (DAC) 16 Jeanne Resendez (MV Hospital) 17 18 MEMBERS ABSENT: Honorable Marci Beyer (3`d Judicial District) 19 Mayor Ken Miyagishima (CLC) 20 Kasandra Gandara (CYFD Prot. Sery ) 21 Jay Wisner (CYFD Juv Probation) 22 Crystal Shaw (Third Judicial Dist. Ct.) 23 Chief Richard Williams (LCPD) 24 Leticia Benavidez (DAC Board of Comm ) 25 Rory Rank (Public Defender Dept.) 26 27 OTHERS PRESENT: Jake Gutierrez (CLC Parks & Rec Dept.) 28 Alma Cortez (CLC Codes Enforcement) 29 Lt. Josh Fleming (DAC Detention Center) 30 31 STAFF PRESENT: Amber Parker (Juvenile Justice Continuum Coord ) 32 Diana Garcia-Parra (Recording Secretary) 33 34 35 I. CALL TO ORDER— Board Chair 36 37 Meeting was called to order by Chairperson David Dollahon at 11 00 a.m 38 39 II. ROLL CALL FOR QUORUM 40 41 Quorum present. 42 43 Ill. WELCOME AND INTRODUCTIONS 44 45 All present introduced themselves (see Members Present) 46 1 1 IV. PUBLIC COMMENT 2 3 Mary Helen Llanez advised she had Child ID (fingerprinting) pamphlets for 4 anybody interested They are from the Nat'l Center for Missing & Exploited 5 Children and are useful to law enforcement in such cases 6 7 Ms. Parker collected the remaining pamphlets and will provide them to the LCPD 8 Community Liaison Officer for his use 9 10 V. APPROVAL OF MINUTES: January 10, 2013 and January 30, 2013 11 12 January 10, 2013 13 14 No comments. 15 16 Mark Johnston moved to approve the minutes for January 10, 2013 17 18 Mary Helen Llanez seconded 19 20 All in favor None opposed Motion carried 21 22 January 30, 2013 23 24 No comments. 25 26 Mary Helen Llanez moved to approve the minutes for January 30, 2013 27 ' 28 Brian Kavanaugh seconded 29 30 All in favor None opposed Motion carried 31 32 VI OLD BUSINESS 33 0 Grant RFI 34 David Dollahon stated that at the Juvenile Justice Advisory Committee met on 35 March 27th, they had advised that no grant awards had been given out and it was 36 still in the review process They also advised that they may have to negotiate for 37 term of contract prior to a final amount. This is because there is no way to know 38 until the applications are reviewed how much has been requested in total CYFD 39 may need to negotiate funding levels with sites based upon JJAC 40 recommendations, total amount requested and available funds. 41 42 Budget Adjustment of Carryover Funds 43 David Dollahon advised that he would be taking a Resolution to Council on April 44 15th for a budget adjustment of carryover funds from CYFD for use by JCP and 45 FYI, JARC programs The Grant Agreement between the City and CYFD was 46 extended through June 30, 2013 However, the previous Grant Agreement was 2 1 only through December 31, 2012. Staff had been advised by CYFD that unspent 2 funds would be returned to the State's general fund Staff was just advised by 3 CYFD that these unspent funds would be returned to the City for expenditure 4 through the remainder of the fiscal year This budget adjustment amount is 5 $24,799.26 6 7 VII. NEW BUSINESS 8 • Update from Statewide Coordinators Meeting 9 Amber Parker advised that statewide Continuum Coordinators met on March 26tH 10 at the Juvenile Justice Continuum Coordinators meeting and elected a Chair and 11 Vice-Chair Ms. Parker was elected Chair, which means she will have to provide 12 quarterly reports to the Juvenile Justice Advisory Committee. On March 27tH, the 13 Juvenile Justice Advisory Committee met and has initiated modifying the report 14 forms sent by each jurisdiction so that they are all similar to one another The 15 new forms are anticipated to be ready by July 1, 2013, statewide Ms. Parker 16 also stated that the new forms should bring down the recidivism number for local 17 programs because of changes in what will and will not counted in the recidivism 18 measure. Ms Parker also stated that she was chosen to represent the State of 19 NM in Washington DC to highlight the NM Juvenile Justice Continuum model, 20 specifically, how the board, programs and services operate in the City and 21 County She will have an opportunity to directly highlight the City Juvenile 22 Citation Program as it continues to be a model program for continuums across 23 the state. Ms. Parker advised travel is at the end of April and beginning of May 24 Her registration fee was waived and two nights of the lodging is paid for through 25 the Coalition for Juvenile Justice 26 27 • RFP- Enforcement of Underage Drinking Laws 28 Brian Kavanaugh advised that FYI had applied for a grant on underage drinking, 29 which targets the youth population It has not been awarded as of yet, however; 30 he highlighted how they would run this program 31 o Audit screenings tool — 1 page assessment tool given by 32 social worker which should provide valuable information for 33 services, 34 o Youth Recovery & Support Group—weekly meetings, not AA 35 but along those lines, 36 o Other positive youth models to speak to youth, 37 o Youth/Parent Committee— initiate alcohol education classes, 38 once a month, 3 hours each class. Louie Atencio from the Drug 39 Court Program will help get this program going, and 40 o Training for law enforcement of services provided 41 42 Mr Dollahon asked who was issuing the RFP 43 44 Mr Kavanaugh stated CYFD 45 46 • Youth Programs, Targeting all Youth & Filling the Gaps 3 I Jake Gutierrez, Recreation Services Manager for the City, gave a presentation 2 on Youth Programs, Targeting all Youth & Filling the Gaps. He advised that in 3 2012, City Council had his staff, as well as Ms. Parker, give them a presentation 4 on youth programs within the city One outcome of this Council presentation was 5 staff surveying students on their recreational preferences Staff chose three high 6 schools, Arrowhead Early HS, Las Montanas HS, and San Andres HS The 7 surrey revealed that most of the youth preferred a non-traditional sport, such as 8 kickball and handball The Recreation Department has since started up with 9 these non-traditional youth activities However; the survey also revealed that 10 transportation and cost are issues that hold youth back from pursuing sports and 11 recreational activities. The Recreation Department does plan on going back to 12 the high schools to sign up and re-engage with the youth to see how they can 13 help them to the activities. 14 15 Joe Mestres echoed the transportation and cost issues as he hears about them 16 as well for his programs. 17 18 Ms. Parker advised that they had Mr Gutierrez present today as the Juvenile 19 Justice Continuum needs to bring a collaboration of services together to improve 20 resources and serve all youth, which in turn helps keep them out of the Juvenile 21 Justice system 22 23 Mark Johnston added that he is at the early planning stage of the recreational 24 dept. collaborating with Sunland on a mobile teen program. When he has more 25 definite details, he will let the Board know 26 27 • Dona Ana County Truancy Initiative. Dan Rosales & Crystal Shaw, 28 D.A.'s Office 29 This item was not discussed as Mr Rosales and Ms. Shaw were not in 30 attendance. 31 32 Board Development 33 Amber Parker spoke about board membership and recommended inviting the 34 Unified Prevention Coalition (UPC) to a JJCB meeting The UPC works to keep 35 youth drug and alcohol free and serves the Hatch and Sunland Park areas. 36 JJCB does serve all county and feels they would provide valuable input to the 37 Board 38 39 DPD suggested putting them on as an Action Item at the next meeting 40 41 VII. SUBCOMMITTEE DEVELOPMENT 42 David Dollahon stated that with the Juvenile Justice Advisory Committee and 43 CYFD direction, they are looking to build subcommittees for the local board Mr 44 Dollahon advised he would not be appointing anyone to any specific 45 subcommittee at this time, but asked members to look at the list and see where 4 Dona Ana County Juvenile Justice Continuum Board A regular meeting will be held by the Dona Ana County Juvenile Justice Continuum Board to review the items listed below The meeting will be held on Thursday, April 11th, at 11.00 am, in Conference Room 2007-A of the Las Cruces City Hall, located at 700 N Main Street, Las Cruces,New Mexico The City of Las Cruces does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in the provision of services. The City of Las Cruces will make reasonable accommodation for a qualified individual who wishes to attend this public meeting. Please notify the City Juvenile Citation Program at least 48 hours before the meeting by calling 541-2349 (Voice) or 528-3157 (TTY) This document can be made available in alternative formats by calling the same numbers listed above I. CALL TO ORDER: Board Chair II. ROLL CALL FOR QUORUM III. WELCOME AND INTRODUCTIONS IV PUBLIC COMMENT V APPROVAL OF MINUTES. January 10, 2013 and January 30, 2013 VI. OLD BUSINESS o Grant RFI o Budget Adjustment of Carryover Funds David Dollahon VII. NEW BUSINESS o Update from Statewide Coordinators Meeting Amber Parker, CLC o RFP Enforcement of Underage Drinking Laws Brian Kavanaugh, FYI. Inc o Youth Programs, Targeting all Youth& Filling the Gaps. Jake Gutierrez, City of Las Cruces Parks & Recreation Department o Dona Ana County Truancy Initiative Dan Rosales & Crystal Shaw, D.A. Office o Board Development: Amber Parker, CLC VIII. SUBCOMMITTEE DEVELOPMENT 0 Legislative Subcommittee o Training Subcommittee o Community Assessment, Outreach& Collaboration Subcommittee o Marketing/Media Subcommittee IX.NEXT MEETING: Thursday, July l lth, 2013 ' An executive committee meeting may be called at the discretion of the chair X. ADJOURN ,, I 1 they can contribute their strengths into Next meeting they will be taking 2 volunteers for subcommittees. 3 4 • Legislative Subcommittee 5 Ms. Parker stated that the Legislative Subcommittee puts items into action This 6 does not mean anyone would need to attend any legislative sessions or lobby 7 This subcommittee would assist the Board in building connections with local 8 legislators so that they are aware a continuum exists in Dona Ana County and 9 which programs are funded locally 10 11 Training Subcommittee 12 Ms Parker stated that the Training Subcommittee will develop a list of relevant 13 training topics and then bring in local/regional experts to facilitate trainings both 14 for the board and the larger youth-service network as appropriate. 15 16 • Community Assessment, Outreach & Collaboration Subcommittee 17 Ms. Parker stated that the Community Assessment, Outreach & Collaboration 18 Subcommittee would work on the next phase of the RFP The current strategic 19 plan was developed in 2008 This subcommittee would begin the process 20 developing the next community assessment and strategic plan per CYFD 21 requirements. Community Assessment work is in-process with other youth 22 serving groups represented on the board There may be opportunities to 23 collaborate with these groups instead of doing the entire project indpendently 24 25 • Marketing/Media Subcommittee 26 Ms. Parker stated that the Marketing/Media Subcommittee could develop a 27 website with links to youth services in the County, and/or pamphlets Meet with 28 law enforcement agencies and schools to ensure they are aware of services as 29 they are the traditional first point of contact for youth referred to the system 30 31 IX. NEXT MEETING —Thursday, July 11, 2013 32 33 An Executive Committee Meeting may be called at the discretion of the Chair 34 35 X. ADJOURNMENT 36 37 Mark Johnston moved to adjourn 38 39 Lt. Irene Alatorre seconded 40 41 Meeting adjourned at 11 57 a.m 4243 44 l aA_- &� !o116L,0 45 Chairperson D to 5