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10/10/2013 i 1 DONA ANA COUNTY JUVENILE JUSTICE CONTINUUM BOARD 2 October 10, 2013 3 4 Following are the summary minutes from the Dona Ana County Juvenile Justice 5 Continuum Board meeting held on Thursday, October 10, 2013, at 11 00 a.m , in 6 Conference Room 2007A of City Hall, 700 N Main, Las Cruces, New Mexico 7 8 MEMBERS PRESENT: David Dollahon (CLC - Chairperson) 9 Mark Johnston (CLC Parks & Rec. Dept.) 10 Jeanne Resendez (MV Hospital) 11 Brian Kavanuagh (proxy for Jose Frietze, FYI) 12 Dr David Garcia (DAC Board of Commissioners) 13 Cynthia Clark (District Attorney's Office) 14 Jay Wisner (CYFD Juv Probation) 15 Greg Worley, Community Representative 16 Honorable Marci Beyer (3rd Judicial District) 17 Deborah Varol (District Public Defenders Office) 18 19 MEMBERS ABSENT: Mayor Ken Miyagishima (CLC) 20 Kasandra Gandara (CYFD Prot. Sery) 21 Lt. Joshua Flemming (DAC Detention Center) 22 Mary Helen Llanez (Catholic Diocese) 23 Undersheriff Edward Lerma (DAC) 24 Steve Sanchez (LCPS) 25 Joe Mestres (LCPS) 26 Deputy Chief Chris Miller (LCPD) 27 Stephanie Armitage (Unified Prevention) 28 29 STAFF PRESENT: Amber Parker (Juvenile Justice Continuum Coord ) 30 Bonnie Ennis (Recording Secretary) 31 32 33 I. CALL TO ORDER-- Board Chair 34 35 Meeting was called to order by Chairperson David Dollahon at 11.02 a.m 36 37 11. ROLL CALL FOR QUORUM 38 39 Roll call taken by Mr Dollahon Eight members present, quorum 40 41 III. WELCOME AND INTRODUCTIONS 42 43 Mr Dollahon welcomed all present and introduced Amber Parker and Bonnie 44 Ennis. 45 46 IV. APPROVAL OF MINUTES: April 11, 2013 and July 11, 2013 1 1 April 11, 2013 2 Mark Johnston moved to approve the April 11th minutes. 3 4 Jay Wisner seconded 5 6 No discussion. All in favor None opposed Motion carried 7 8 July 11, 2013 9 Jeanne Resendez moved to approve the July 11th minutes. 10 11 Mark Johnston seconded 12 13 No discussion. All in favor None opposed Motion carried 14 15 V. PUBLIC COMMENT 16 17 None. 18 19 VI. OLD BUSINESS 20 A. Discussion — Contract Amendment FY2014 21 Amber Parker advised they were awarded $275,000 by CYFD for FY14 In July, 22 the JJAC Board met again because they discovered that they had more money 23 than they originally thought they had So only those continuums that had a 24 quality RFI (Request for Information, the same as Request for Proposal) and had 25 already proven to be doing well in their programming were considered for 26 additional money, up to the amount that they requested We were one of the 27 continuums brought up to the funding level requested and were promised that 28 that money would come in the form of an amendment. We have yet to receive 29 those additional funds. For the record, the first award was $275,000, the total 30 amount requested was $297,400, which is the amount they are supposed to 31 receive for the fiscal year Therefore, the JARC and the JCP cannot move 32 forward with the expansion efforts into the south county until those additional 33 monies are received They will continue with the services as they are They 34 were going to meet as a Coordinator Committee, however, that meeting has 35 been pushed back to early November Ms. Parker hopes to have an update at 36 that time 37 38 Mr Dollahon stated that since they don't have a contract amendment, he would 39 like to call an Executive Committee meeting to approve any contract 40 amendments between now and then. Ultimately the Advisory Committee needs 41 to take action on it and they will bring that back. But to avoid delays in 42 implementation if it comes back between now and then, he will call the Executive 43 Committee to take action in lieu of the January meeting, and then get it to 44 Council so that they can start the program expansion 45 46 2 1 VII. NEW BUSINESS 2 A. Discussion/Information Only— Grant Funded Projects Update 3 1 Juvenile Assessment & Reception Center (JARC) — Brian 4 Kavanaugh, FYI, Inc. 5 Brian Kavanaugh gave a brief overview of the JARC He stated the JARC is 6 intended to be a centralized, single point of entry for services for youth under the 7 age of 18 who either receive a delinquent referral, Class III citation, or who are at 8 risk of receiving such a referral, all either by law enforcement, JPO, school 9 personnel or a concerned guardian Once they enter JARC, basic demographic 10 information is gathered and the Juvenile Inventory for Functioning (JIFF) 11 Assessment is administered This assessment is computer driven and assesses 12 the youth in ten different domains from all aspects of the youth's life From those 13 results, services or areas of need are identified and we then link those identified 14 areas to an appropriate referral source or service in the area. We assist with 15 making the referral if the parent or guardian wishes. After that point, they provide 16 case management to make sure that they become engaged in that service. 17 Youth who come in without a delinquent referral, we do not contact JPO, but 18 work with them 19 20 Mr Dollahon asked what the client load was. 21 22 Mr Kavanaugh advised that this past month 60 youth came through the JARC 23 24 Jay Weisner commented on the tremendous service of the JARC 25 26 Mr Kavanaugh made a point to add that they do communicate to law 27 enforcement and SRO that they do not need to issue a citation for the youth to 28 receive services at the JARC They try to prevent that entry if possible. 29 30 Mr Weisner stated that has helped, but they do still have had an inordinate 31 number of kids being cited They see a full 50% of referrals that Albuquerque 32 receives and they are a 2/3 larger community 33 34 Mr Dollahon commented that in the long term that is part of the Advisory Boards 35 challenge, and that is why law enforcement and governmental entities are there 36 The JARC has improved that substantially in the community, but that is still a 37 strategic planning issue as a great opportunity and one of our weaknesses that 38 they need to address within the community 39 40 Deborah Varol asked Mr Kavanaugh if he had a list of the institutions and 41 services available 42 43 Mr Kavanaugh stated yes, he would make it available. 44 3 1 Ms. Parker stated that when they do their strategic planning, part of the 2 community assessment piece is making sure that all the services that are listed 3 are up-to-date 4 5 2 Juvenile Citation Program (JCP) —Amber Parker, City of Las 6 Cruces 7 Ms. Parker gave a brief overview the JCP She stated the JCP is a program for 8 early offenders, so it has to be a first, second or third citation Those citations 9 cannot be for a delinquent offense or status offense They have to be 10 misdemeanor level or lower They offer three different levels, JCP1 is a one 11 time, 2 hour class, to include 10 hours of independent community service that is 12 for status offenders only JCP2 is for any first offense, whether delinquent 13 offense or second referral if first one was a status offense JCP2 is a 25 hour 14 program, which consistent of gender specific classes that are called Choices. 15 There is a mandatory parent and youth class that is 5 hours, as well as 16 mandatory community service. She stressed that the parent and youth class is 17 not a parenting class, but a class that brings together the child and the parent to 18 work on their communication with one another The JCP3 is a three month 19 program The kids come twice a week for 2 hours each time for three months. 20 Once a month they do a group community service project. They do accept some 21 referrals from informal probation for JCP3 22 23 After the youth complete each level, they are tracked, JCP1 are tracked only by 24 phone, JCP2 are tracked for 90 days, and JCP3 are tracked for one year 25 Follow-up visits occur in the schools where they track their grades and 26 attendance 27 28 The purpose of JCP is really to divert the youth from the formal system to impose 29 a sanction for the criminal behavior We do the JIFF assessment at our office 30 and connect them to community resources just as the JARC would 31 32 Once the youth have successfully completed the program, their case is closed 33 informally with JPO with no further action It does remain on the chronological 34 history so if a child re-offends, then JPO can contact our office and request our 35 assessments and information on that youth. This information can be presented 36 in court if the youth is re-arrested 37 38 B Discussion/Information Only — School Pathways Project: Judge 39 Marci Beyer 40 Judge Beyer passed out a document named "Top 12 Reasons to End School-to- 41 Prison-Pipeline" to committee members. She stated the School to Pathways 42 project is a national project to address the School-to-Prison-Pipeline. The 43 National Council of Juvenile and Family Court Judges partnered with Atlantic 44 philanthropies for a grant to take the School-to-Pathways Project into some 16 45 new communities. Judge Beyer wrote an application for Dona Ana County to be 46 one of the 16 project sites. One of the things they are looking for is do we have 4 I the community collaboration and cooperation to implement this project. Judge 2 Beyer realizes that this Juvenile Justice Continuum Board is a collaboration of all 3 the partners necessary So this is a perfect board to administer this project in 4 some way, if we're willing, because we have all of the necessary participants. 5 6 This project involves data collection In trying to put together the application, she 7 realized they have a lot of different data collection points but they don't all match, 8 i e schools, JPO, police department. So it's really hard to get a handle on what 9 the remaining problems are that get kids out of school and into the juvenile 10 justice system One of the things that this project does is help communities put 11 together data collection processes that help them to more clearly identify the 12 problem Once the problem is identified, they then send in trainers to help the 13 community reduce the number of referrals from the schools. 14 15 Judge Beyer would like to participant in this project and hopes the group is 16 excited about it, if they get it. However, if they don't get it, Judge Beyer feels that 17 is still something they can do They can study the model and do it on their own 18 The biggest impediment is the fact that everybody uses a different software 19 system or data collection, so somewhere along the way they need to find 20 someone who understands the different systems and can help them with data 21 points into the system so that they can collect the right data. If they can identify 22 what are the problems that are getting kids kicked out of school or keeping kids 23 from going to school, she feels they can go a long way in further addressing the 24 problems. 25 26 Judge Beyer is supposed to find out at the end of October if this community is 27 accepted as one of the 16 project sites. 28 29 Mr Weisner stated he was interested in specific training for SROs for when they 30 should charge a youth There are several SROs that are pressured into writing 31 out offenses by school administration He then spoke about an incident where a 32 child was charged unfairly 33 34 Ms Parker commented that this would be an opportunity for this Board to take on 35 a new issue, not necessarily new to the community but to the Board It would be 36 an opportunity to work on this as the right group of people, no matter what the 37 outcome of the application is. 38 39 Greg Worley stated there is a ripple effect if somebody is charged unfairly and all 40 the kids hear about it, then it does nothing to help their respect for the system of 41 order the school is trying to maintain. 42 43 Cynthia Clark stated that in meeting with the SROs, she sensed a lot of 44 frustration on their part with the whole pressure on zero tolerance etc. 45 5 1 Ms. Parker stated the she has discussed with Mr Weisner that they could 2 develop a form to document the behavior when a decision is made to release the 3 youth without a citation They can give a copy to the school so it can go in the 4 school record She feels there is a whole communication breakdown between 5 referring them to the JARC, documenting the referral, the family follow through, 6 and communicating back to the school the youth has followed through She feels 7 there are a lot of steps they could take to improve the system 8 9 VIII. SUBCOMMITTEE REPORTS (Discussion/Information Only) 10 A. Legislative Subcommittee. Judge Marci Beyer, District Court 11 Brian Kavanaugh reported that they had all agreed on informing the key 12 stakeholders at the legislative level what they are doing in the County, the 13 programs that are run through the Continuum site, the barriers they have specific 14 to funding, not only with the amendment but in general with current operations 15 and in expanding to the south, as well as what was discussed last legislative 16 session and what is currently on for this coming session There has been limited 17 communications with Secretary Dines They would like to perhaps invite the local 18 legislators to a Board meeting and inform them of said efforts. 19 20 Mr Dollahon stated that is something they need to discuss at the next meeting 21 because they are looking at a Strategic Plan Retreat and that happens right 22 before the legislative session 23 24 B Strategic Planning Subcommittee David Dollahon, City of Las 25 Cruces 26 Mr Dollahon reported that they had one meeting and are planning on having a 27 Strategic Planning Session on January 9th from 1100 — 4 00 They will be 28 coordinating lunch as it will be a working meeting They will look at where 29 they've been, what's gotten them to where they are today, they will conduct an 30 informal SWOT (Strengths, Weaknesses, Opportunities and Threats) analysis, 31 look at the next course of actions. 32 33 Mr Dollahon also stated they have election of Board Chairman and Board 34 members on January 9t" that has to be on the agenda in accordance with their 35 Bylaws. He is term limited and somebody else needs to be prepared to step up 36 to the plate 37 38 C Marketing & Media Subcommittee: Mark Johnston, City of Las 39 Cruces 40 Mark Johnston stated when they first started talking about Marketing and Media, 41 they wanted to outreach for a few reasons. 1) Education, 2) Awareness, 3) 42 Funding What the Subcommittee would like to do with this is put a personal 43 edge to it with a success story and face. The brochure will explain briefly JARC 44 and JPO and then within the material are the successes, 97% successful 45 completion rate of the program as reported by Ms. Parker So impact marketing 46 by selling this program, tugging at heart and strings, saying money is well spent, 6 1 give us more, we'll do more, but not explicitly The brochure will have color, 2 movement and a face to it so they hope to pass the message on and maybe 3 have it become part of the branding tool 4 5 Ms. Parker added that this will tie in very well with the Legislative Subcommittee 6 efforts because this will be what they can give to the local representatives to 7 make sure they are aware of the good that is going on in the community Ms. 8 Parker also stated that they are open to any feedback on a tag line for the 9 Continuum. The tag line the Subcommittee came up with was "Collaboration 10 Works", which they feel really describes what they do, but if there is someone 11 else with an idea, please let Mr Johnston or Ms Parker know 12 13 D Training Subcommittee. Drug Court, JPO, Sheriffs Office 14 Ms. Parker advised they did not meet. 15 16 IX. NEXT MEETING: Thursday, January 9, 2014, 1 lam--4pm 17 (An Executive Committee meeting may be called at the discretion of the Chair) 18 19 Next meeting is the Strategic Planning meeting January 9th, 11 - 4, same 20 location. 21 22 Judge Beyer commented that perhaps a meeting before the Strategic Planning 23 meeting so that they can be better prepared for the Strategic Planning meeting 24 and it will be more productive 25 26 Mr Dollahon stated that was a good idea. They can meet early December for a 27 work session 28 29 Committee agreed to meet December 5th at 1100 for a work session 30 31 X. ADJOURNMENT 32 33 Mark Johnston motioned to adjourn 34 35 Jeanne Resendez seconded 36 37 Meeting adjourned at approximately 12.00 p m 38 39 40 'x- %�- 41 Chairperson Date 7