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10-27-1997 The Regular Parks and Recreation Advisory Boar~~Meeting was held on 2 Monday, October 27, 1997, at the Pearl Higgins Room, Branigan Library. 4 MEMBERS PRESENT: Dolores Archuleta, John Welch, Mark Lopez, Lawrence Banegas, and Michael Hart. 6 8 MEMBERS ABSENT: Susan Roberts and Mike Davis. 10 OTHERS PRESENT: Ted Novack, Parks and Recreation Director; James Rivera, Recreation superintendent; Alan Pumphrey, Parks Superintendent; Miguel Gomez, Recreation Leader at Club Fusion; Becky Ney, Paul Ricketts, Wanda Shepard, and Freddie Reyes, Las Cruces Youth Baseball Association; Polo Hernandez, Kerri Shaw and Michael J. Gomez, High School Combined Baseball Booster Clubs; and Laura Bason, Recording Secretary. 12 14 16 18 20 The meeting was called to order at 7: 00 p.m. by Board Chair, 22 Dolores Archuleta. 24 MINUTES 26 september 22. 1997 28 Mr. Lawrence Banegas moved to approve the September 22, 1997 Parks 30 and Recreation Advisory Board Minutes as presented. Mr. John Welch seconded the motion. Motion carried 5-0. 32 34 Dolores Archuleta voted YES Michael Hart voted YES Mark Lopez voted YES John Welch voted YES Lawrence Banegas vote YES 36 38 NEW BUSINESS 40 INTRODUCTION OF BECKY NEY. NEW PRESIDENT OF THE LAS CRUCES YOUTH BASEBALL ASSOCIATION 42 Ms. Archuleta introduced Ms. Becky Ney, new President of the Las 44 Cruces Youth Baseball Association (LCYBA). 46 Ms. Ney stated that she has been involved in youth baseball for nine years and now is the new president of the LCYBA. She stated 48 that her goal is to see that kids get to play baseball. 50 Mr. Welch, on behalf of the Board, wished the new officers well in their new undertaking and stated that the Board is well aware of 52 what a large task this is and to let the Board know if they can be of any help. 1 INTRODUCTION OF K~uaBL GOKBZ. NBW RBCREATION L~BR AT CLUB FUSION 2 Ms. Archuleta introduced Mr. Miguel Gomez, the new Recreation 4 Leader at Club Fusion to the Board. 6 Mr. Gomez stated that he was born in Las Cruces and is pursuing a degree in Elementary Education with three more semesters to go. He 8 stated that he enjoys working with kids and has been substitute teaching for the school system for the past four years. He is 10 married and has two children. 12 Mr. Michael Hart stated that he has had complaints from kids that the search to get into the Club is too much. 14 Mr. James Rivera stated that staff is aware of the complaints, but 16 safety of the kids is the key issue and the search is necessary. He stated that Club Fusion is getting together a Youth Jobs Program 18 that will put five youths to work and are asking for three more through a grant that we applied for. 20 Mr. Banegas commented that he is encouraged with this move to 22 employ youths at Club Fusion and suggested use of other agencies such as S.E.R., vista Program and through Teen Court. 24 Mr. Rivera explained that we already employ five youths under the 26 S.E.R. Program and others from other agencies in several areas in Parks and Recreation. 28 30 HIGH SCHOOL BASBBALL BOOSTBR CLUBS CONTRACT RBNBWAL RBOUBST 32 Mr. Alan Pumphrey emphasized that this is a contract renewal request and stated that the past two years have been very 34 successful. Funds received by the City through this contract have been used to replace outside fences and for other repairs at 36 Apodaca Baseball Complex. Under the contract, the Combined Booster Clubs receive 80 percent of the revenues, with the City receiving 38 20 percent. The Combined Booster Clubs give input on what they would like the funds to be used for at Apodaca Baseball Complex. 40 Mr. Polo Hernandez, of the Las Cruces High School Booster Club 42 introduced Mr. Michael Gomez, of the Mayfield High School Booster Club and stated that Onate High School is in the process of getting 44 a president for their booster club. He stated that businesses really like the idea of advertising in this manner. 46 Mr. Banegas commended the group for not using advertisement for 48 tobacco and alcohol. 50 Mr. Hart moved to approve and recommend that City Council approve the contract as presented. Mr. Banegas seconded the motion. Motion 52 carried 5-0. 54 Dolores Archuleta voted YES Michael Hart voted YES Mark Lopez voted YES John Welch voted YES Lawrence Banegas vote YES 56 58 2 2 REPORTS 4 PARMERS AND CRAFT MARKET ADVISORY BOARD REPORT 6 No report. 8 PARKS AND RECREATION DIRECTOR 10 November and December Parks and Recreation Advisory Board Meetinqs: 12 Mr. Ted Novack explained that the meeting days change has brought up a new situation for the November meeting. The Parks and 14 Recreation Advisory Board Meeting date will fall on November 24, the week of Thanksgiving. He asked if Board Members will be 16 available or if most will be traveling at that time. 18 Ms. Archuleta stated that she will not be in town, but Mr. Welch stated that he could conduct the meeting if a quora~ was available. 20 Staff will poll the Board to make sure there will be a quorum. 22 The December meeting will fall on December 22, and Board Members do not wish to meet that month. 24 New Mexico Recreation and Park Association Elections: 26 Mr. Novack congratulated James Rivera for his appointment as 28 Treasurer; Beatrice Quintela-James, Secretary; and Dolores Archuleta, Citizen/Lay Member; to the New Mexico Recreation and 30 Park Association Board. 32 Information Provided to a city Council Candidate: 34 Mr. Novack explained that the information provided (Attached as Exhibit "A") by request from city Council candidate, Jo Ann Ripley, 36 was also provided to all City Councillors and all other candidates by the City Manager. 38 Keeo Las Cruces Beautiful Advisorv Board Meetinq: 40 Ms. Archuleta and Mr. Novack will attend the November 6, Keep Las 42 Cruces Beautiful Advisory Board Meeting to solicit backing from them to take the Handbill issue for a broader basis of support. 44 with assistance from the Legal Department this Handbill regulation will have a provision for organizations to allow others to put up 46 handbills with permission. Private businesses will have a chance to give permission to allow this on their property only. 48 Frenqer Pool Contract: 50 Mr. Novack stated that he and Jimmy Rivera will be meeting with the 52 Frenger Pool people to go over the contract. There appears to be an interest to renew on behalf of The Greenhouse, Inc. ,This issue will 54 be brought before this Board at a later date. Mr. Danois Montoya, our Aquatic Manager, is doing a very good job on monitoring that 56 contract. 3 Mr. Hart thanked AI an Pumphrey for working witu the Tellbrook Park 2 neighborhood and believes that the approach taken seems to have made everyone happy. 4 Mr. Novack stated that he, Ms. Archuleta, Chris Good and the Parks 6 Foremen met with Police Chief Bonnell and Sgt. Apodaca at Tellbrook Park to take pictures for a media release. The negative element 8 seems to have moved on and the neighborhood is very please4with the efforts made. 10 12 ADJOURNMENT 14 with no further business, Ms. Archuleta adjourned the October 27, 1997 Parks and Recreation Advisory Board Meeting at 8:00 p.m. 16 18 20 22 24 30 La a Bason, CPS R cording Secretary Parks & Recreation Department ~c/L~ DOLORES ARCHULETA, CHAIRPERSON PARKS & RECREATION ADVISORY BOARD 26 28 4 EXHIBIT "A" . CSD~~ @a [1@0 CS(?~ INTER-DEPARTMENTAL MEMORANDUM DATE: TO: THRU: FROM: SUBJECT: October 25, 1997 t Rollie Wright, community services & Facilit' Director Ted Novack, Parks and Recreation Direct?~ 7/1~ Alan Pumphrey, Parks superintendent ~ INFORMATION PROVIDED TO A CITY COUNCILLOR CANDIDATE FILE NO: PRPS-M97-172 ****************************************************************** On October 25, 1997, Ms. Jo Ann Ripley, Candidate for City Councillor, District 6, was in my office seeking information regarding the Park Management Areas. Specifically, she requested the revenue amount collected in each Park Management Area since FY 1986/87 and the parks developed during those fiscal years. Ms. Ripley was provided with a copy of the attached report, (Fund 019 Revenue and Expenditures, for Fiscal Years 1981/82 through 1996/97. Ms. Ripley was also provided with verbal communications as follows regarding Parks and Facilities developed or improved during the years requested: . Parks Added FY 1986/87: High Noon Soccer Center Park Mqm. Area Acres Funding Source Cost (If known) 6 19.0 Sales Tax/L&WCF $350,000 Gen. Fund La Buena Vida Shelter 3 9.0 $29,400 Pk. Dev. Funds Mesilla Park School Park Improvements 4 4.0 $44,880 Pk. Dev. Funds Candlelight Knolls Park 3 Purchase of Future Park Property off Elks Road 7 0.4 Gen. Funds & $30,000 Pk. Dev. Funds 9.0 L&WCF & $62,000 Pk. Dev. Funds P.O. Box 20000 AN EQUAL OPPORTUNITY EMPLOYER LAS CRUCES, NEW MEXICO 88004-9002 Phone 505/526-0000 . Parks Added FY 1987/88: sagecrest Park Improvements to Harty Complex (Sod #3 Fld.) . FY 1988/89: Ron Galla T-Ball Complex . FY 1989/90: Provencio/Van Dame Irrigation . 1990/91: No Parks Added Lighting for HNSC #1 (Spruce/Picacho 6 & Medians) . FY 1991/92: Soldados Sports Complex Sunset Hills Pk. (Play Equipment) Camunez Park (Play Equipment) . FY 1992/93: Camelot Gardens II Park Meerscheidt Multi- Purpose Court . FY 1993/94: Young Park Tennis Courts (2 ea.) Meerscheidt Volley- 5 ball Courts . FY 1994/95: Young Park Tennis Court Lighting Park Mqm. Area Acres 2 1.8 5 5 5 5 1 7 5 3.7 2 7 6 0.4 5 5 1.0 12,000 Sq. Ft. 5 Funding Source Cost (If known) $144,000 Sales Tax Revenue Bonds $11,500 $150,000 Pk. Dev. Funds & Gen. Fund $48,800 Pk. Dev. Funds $30,500 Pk. Dev. Funds $125,550 Pk. Dev. Funds $2,300 Pk. Dev. Funds $4,600 Pk. Dev. Funds $30,680 Pk. Dev. Funds & Gen. Fund $50,000 Pk. Dev. Funds $54,000 Gen. Fund $5,300 Gen. Fund $26,700 Gen. Fund Parks Added Benavidez community Center Meerscheidt Volley- ball Crt. Lighting . FY 1995/96: Ponderosa Park . FY 1996/97: Dona Ana/Three Crosses Park AP:lb Attachments Park Funding Xqm. Source Area Acres Cost (If known) 5 5.0 $600,200 Gen. Fund 5 $21,600 Gen. Fund 0.7 $64,600 Pk. Dev. Funds 3.0 $154,000 Pk. Dev. Funds / ./ FUND 019 REVENUE AND EXPENDITURES FISCAL YEARS 1981 TO 1994 / . .;0-' REVENUES TOTAL FUND 019 PK MGT PK MGT PK MOT PK MGT PK MGT PK MGT PK MGT PK MGT PK MGT INTEREST OTHER TOTAL YEAR AREAt1 AREA 12 AREA #3 AREA t4 AREA #5 AREA if6 AREA tn AREA 18 AREAS INCOME REVENUE REVENUE Balance Bwd Forward 485,556 485,556 1981 . . . . . . . . . . 318,950 318,950 1982 . . . . . . . . . . 116,543 116,543 1983 . . . . . . . . . . 191,659 191,859 1984 . . . . . - . . . . 41,586 41,586 1985 . . 150 . 5,550 300 150 . 8,150 27,432 35,928 89,508 1986 750 600 1,050 900 5,550 3,900 450 . 13,200 21,787 34,005 88,992 1987 3,450 1,050 10,781 1,350 43,950 750 3,750 . 65,081 20,658 23,230 108,989 1988 8,400 750 12,150 750 8,700 150 1,950 . 32,650 22,575 95,302 150,727 1989 8,450 1,500 35,850 2,400 3,150 150 1,200 . 50,700 24,156 38,335 113,191 1990 10,154 . 8,186 1,790 164 . 3,116 . 23,410 27,195 12,498 83,101 1991 5,248 - 28,076 964 35,918 . 2,460 . 70,684 21,526 19,011 111,221 1992 5,412 656 14,432 656 1,312 328 11,318 . 34,112 13,374 . 47,4_~_ 1993 20,828 11,480 9,840 27,456 16,728 656 8,232 1,312 94,532 13,088 1,000 108,800 1994 20,664 31,324 12,628 25,200 18,204 1,476 4,592 4,756 118,844 12,086 . 130,930 Total RevenUH 81,356 47,360 131,143 61,486 139,224 7,710 35,218 6,088 509,563 203,857 1,411,599 2,125,019 EXPENDITURES AllOC FUND 019 PK MGT PK MQ! PK MGT PK MGT PK ..~ PK MGT PK MGT PK MGT PK MOT INTEREl).! UNAllOC TOTAL YEAR AREA t1 AREA 12 ~REA #3 AREA t4 AREA #5 AREA if6 AREA tn AREA 18 AREAS AllOC EXPEND EXPEND Balance Bwd Forward . . 1981 . - . . . . - . . . 303,008 303,008 1982 - . . . . . . . . . 108,791 108,791 1983 . . . . . - . . . . 213,690 213,690 1984 - . . - - . - - - - 232,355 232,355 1985 . - - - - . . . . . 76,533 78,533 1986 420 76 258 44,883 29,389 34,856 3,132 . 113,014 . 10,783 123,m 1987 5,330 . 1,954 4,080 11,481 - <<,784 - 87,829 . . 87,829 1988 . . 4,335 12,095 48,129 85,648 7,130 . 135,337 . 9,289 144,608 1989 . . 14,823 6,685 48,252 300 - - 89,860 . 418 70,278 1990 - - . . 48,810 30,518 . . 79,328 . 1,127 80,455 1991 2,279 - . - 125,554 4,562 - - 132,395 - 17,645 150,040 1992 . . 8,951 - 88,265 15,805 462 . 113,503 - (38,001) 77,502 1993 - . 552 . 128,287 1,435 24,108 - 154,380 - . 154,380 1994 - . - - - 15,965 - . 15,985 . - 15,985 TOTAL EXPENDITURES 8,029 76 30,873 67,743 526,167 189,089 79,634 . 881,411 . 937,598 1,819,007 EXCESS REV (EXP) 73,327 47,284 100,470 (8,257) (386,943) (181,379) (44,418) 8,088 (371,648) 203,857 474,003 308,012 BEG FUND BALANCE . - . - . . . . . . . . BAl TO All INTER 73,327 47,284 100,470 (6,257) (386,943) (161,379) (44,418) 6,068 (371,848) 203,857 474,003 308,012 INT & OTHER AlLOC 8,599 5,006 13,861 6,499 14,715 815 3,722 641 53,858 (203,857) 149,999 . - - - . 372,228 180,584 40,698 - 573,488 . 1573,488 . FUNDS AVAILABLE 81,928 . 52,290 114,331 242 . - - 8,709 255,498 - 50,514 306,012 Page 1 I II ~I J - ... ... :- ... .. ~ r .. ~ '" - ... I, -j i' '~) ',;' . . v i : ~11I~!UlllnII!E~1 1~!HUIIIII!i! Ii ~a ~~!Iii~i~~i~i! we !IU;;i~II"'i...il" J; I In! ..! . :- .., - .,. ... ... ~ ... o .. ~ ... ... ~ '" ... .. ... ~ '" o .., ~ 00 .. o .-_...... o .. w ... .. . ~ .., ... ... . !!' - .. .. . ... w .,. . w .. ... . :- o o '" . .. ... . . .. .. .. . o . o . ~ ... ! . ... . .. ! ... . ... IE =~ "0000000000000 ' .. .. .. ~~ ..... ~! ~ I~ '" .~ :0000000000000 N, ...... 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INTEREST OTHER TOTAL AREA ,"1 ~REAI2 1-- -INCOME YEAR 1995-96 AREA 13 AREA 14 AREA'S AREA 16 AREA '7 AREA 18 AREAS REVENUE REVENUE July, 1995 1,318 662 905 . 424 492 662 577 5,040 1,856 6,896 August. 1995 3,984 747 1,658 413 837 - 1,324 - 8,963 2,009 10,972 September, 1995 911 249 1,743 747 848 249 1,743 249 6,739 1,916 8,655 October,1995 2,241 249 1,743 - 175 - 498 - 4,906 1,979 6,885 November, 1995 1,245 747 1,992 249 1,023 747 498 747 7,248 1,950 9,198 Deoember, 1995 747 1,245 1,245 - 599 - 498 249 4,583 1,689 6,272 January, 1996 747 3,237 1,494 996 747 1,400 1,245 747 10,613 2,060 12,673 February, 1996 3,486 1,992 1,743 - 424 700 498 249 9,092 1,937 11,029 March, 1996 4,482 2,739 - - 424 498 747 - 8,890 2,172 11,062 April, 1996 996 4,233 249 - 249 599 996 249 7,571 1,662 9,233 May, 1996 5,727 3,796 996 . 673 599 996 1,245 14,032 2,331 2,160 18,523 June, 1996 3,984 2,988 249 - 9,584 - 747 498 18,050 2,558 20,608 Total Revenues 29,868 22,884 14,017 2,405 16,007 5,284 10,452 4,810 105,727 24,119 2,160 132,006 EXPENDITURES AllOe FUND 019 PK MGT PK MGT PK MGT PK MGT PK MGT PK MGT PK MGT PK MGT PK MGT INTEREST UNAllOC TOTAL YEAR 1995-96 AREA '1 AREA 12 AREA 13 AREA 14 AREA'S AREA 16 AREA '7 AREA 18 AREAS AllOC EXPEND EXPEND July, 1995 - - - 76 - - - - 76 76 August, 1995 - - - 73 - - - - 73 73 September,1995 - - - 6,992 - - - - 6,992 6,992 October, 1995 - - - - - - - - - - November, 1995 - - - 993 - - - - 993 993 December, 1995 - - - (42) - - - - (42) (42) January, 1996 - - - 847 - - - - 847 847 February, 1996 - - - (27) - - - (27) (27) March, 1996 - - - 1,261 - - - 1,261 1,261 April, 1996 - - - 313 - - - - 313 313 May, 1996 100 - - 514 - - - - 614 614 June, 1996 - - (989) - - - - (989' (989) TOTAl EXPENDITURES 100 - - 10,011 - - - - 10,111 - - 10,111 ~CESS REV (EXP) 29,768 22,884 14,017 (7,606) 16,007 5,284 10,452 4,810 95,616 24,119 2,160 121,895 BEG FUND BALANCE 111,147 63,383 136,904 3,128 8,398 23,307 9,940 10,438 366,645 - 53,181 419.826 BAl TO All INTER 140,915 86,267 150,921 (4,478) 24,405 28,591 20,392 15,248 462,261 24,119 55,341 541,721 INT & OTHER AllOC 6,582 4,031 7,049 . 1,140 1,335 953 712 21,802 (24,119) 2,317 - - - FUNDS AVAILABLE 147,497 90,298 157,970 /4,478) 25,545 29,926 21,345 15,960 484,063 - 57,658 541,721 Page 1 FUND 018 REVENUE AND EXPENSES FISCAL 11186-1887 REVENUES TOTAL I FUND 019 PK MGT PK MOT PK MOT PK MOT PK MOT PK MOT PK MOT PK MGT PK MOT INTEREST OTHER I TOTAL YEAR 1996.97 AREA .1 AREA t2 AREA 13 AREAt4 AREA IS AREA tI6 AREA t7 AREA" AREAS INCOME REVENUE REVENUE JuIv, 11188 2,480 2,241 896 - 1,844 498 1,882 248 10,310 . 10,310 ~ 11188 2,988 2,480 896 . 248 n4 2,443 249 10,188 2,311 12,500 , 11188 1,494 1,882 747 . 350 424 1,245 747 8.888 2,870 9,888 Qalber, 1888 2,241 1,882 248 . 525 . 498 . 5,505 2,335 7,840 NcMmber, 11188 2,480 498 1,087 . 700 - 249 747 5,781 2,545 8,326 December, 1888 1.494 2,241 747 . - 498 . 747 5,727 . 5,727 JenuIrt, 1887 1,743 1,743 3,237 - 588 175 498 . 7,885 2,594 10,589 FebruIry,1887 1,918 747 1,743 . 175 175 1,245 . 8,003 4,703 10,708 MM:h, 1887 1,743 498 1,245 . 498 - 1,882 - 5,978 2,317 8,293 ~,1997 . . . . - . . . . - . 1"-,1997 - . . . . - - . - . - . June, 1997 - - - . - . . - . . . Teal Revenuea 18,801 14,442 11,057 . 4,940 2,544 10,182 2,739 84,485 19,475 - 83,980 EXPENDITURES AllOC FUND 019 PK MGT PK MOT PK MGT PK MOT PK MGT PK MOT PK MOT PK MGT PK MOT INTEREST UNAlLOC TOTAL YEAR 1....97 AREA .1 AREA .2 AREA 13 AREA t4 AREA t5 AREA tI6 AREA t7 AREA .. AREAS ALLOC EXPEND EXPEND JuIv, 11188 - . - 234 - - - - 234 234 ~1888 - . . 89,838 . - . . 89,838 89,838 , 11188 - - . (418) . . - . (418 (418 Qalber, 1888 - . - - . . . - . - NcMmber, 1888 - - . . - - - . . . December, 1888 . . - . 8 . - . 8 8 .-.,.y, 1997 . - - . . . . . - . FIbMrY, 1997 . - . . . - . - . Men:tI, 1887 - . . - - - . . . ~,1997 - . - . - . . . - . Mev, 1997 . . - . . . . . - . June, 1997 - . . - - . . - - TOTAL EXPENDITURES - - . 89,458 8 - . . 89,482 . - 89,482 EXCESS REV fEXP) 18,801 14,442 11,057 (89,458) 4,934 2,544 10,182 2,739 (4,977) 19,475 - 14,498 BEG FUND BALANCE 147,808 80,858 158,800 15,728 25,845 30,044 21,427 18,024 484,478 - 57,245 541,721 BAL TO ALL INTER 168,408 105,098 189,857 (75,184) 30,579 32,588 31,589 18,783 479,488 19,475 57,245 558,219 INT & OTHER ALLOC . . . - - - - - . - . - - . . - FUNDS AVAILABLE 168,409 105,088 189,857 (75,184 30,579 32,588 31,589 18,783 479,499 19,475 57,245 558,219 -rl -";~ ;., ~ .' fI ~;j tV .. " ~/ .~: tV r:..- I r " , -~ I .,,1 -tJ~_I_-Jrr="J..._ - - 'PII ~POVj~rl ..' f If J.\.. <1' IlJ ;, , - .. CO oJ ., . Cl o J-r---... .. \~ -' (/ _~ I ~:. \ \ \ \ \ )\.::J\\' .~\\\>'" ~ v..... \..> >- \ + ........ I \ ' /" N ... ..... .... ..... .... ,,'. .i.:' . '1' :.' : .:' . I ", ". .1. to "~~':.,. ~...>. .....:ij-:~ ~~'. (It ~ ~ . ..\\ ~:~ . - ,.. . . 'I t' '.,";' ", :.~'1f<..:"~.: . ,~.: ,', ::; ,. .. I .... .... 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