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05-20-1997 The Regular Parksc:nld Recreation Advisory Boarliri~eeting was held on 2 Tuesday, May 20, 1997, at Dresp Room A, Branigan Library. 4 MEMBERS PRESENT: 6 8 MEMBERS ABSENT: 10 OTHERS PRESENT: 12 14 16 18 20 22 24 26 28 Dolores Roberts, Lopez. Archuleta, Lawrence Banegas, Susan John Welch, Mike Davis and Mark Michael Hart. Ted Novack, Parks and Recreation Director j Robert Caldwell, Public Liaison Officerj Janise syling, Club Fusion Coordinator; Joni Marie Gutierrez, Landscape Architectj Chris Good, Public Information Officerj Captain Philip George, Las Cruces Police Departmentj vincent Pettes and Rodney Daughtry, Las Cruces Police Department Park Rangersj Mike Milam, Mayor's Off ice; Ron Hudson, Paul Hyder and Beverly Denney, Chihuahuan Desert Nature Park; Eddie Garcia and Patsy Manzanares, Las Cruces Youth Baseball Association; Adam Cantrell and Grant Nichols, Club Fusion Youth Workersj Don Shepan, Mesilla Valley Track Club; Joe Bob Sellers, Police Athletic Leaguej Troy Gammill, Las Cruces Youth Softball Associationj and Laura Bason, Recording Secretary. 30 The meeting was called to order at 7:05 p.m. by Board Chair, Dolores Archuleta. 32 34 MINUTES 36 April 15, 1997 38 Mr. Mark Lopez moved to approve the April 15, 1997 Parks and Recreation Advisory Board Minutes as presented. Mr. Lawrence 40 Banegas seconded the motion. Motion carried 4-0. 42 Susan Roberts voted YES Mark Lopez voted YES Lawrence Banegas voted YES Dolores Archuleta voted YES 44 46 NEW BUSINESS 48 INTRODUCTION OF NEW PARK RANGER. RODNEY DAUGHTRY 50 captain Philip George introduced the new Park Ranger, Rodney Daughtry to the Board. 52 Park Ranger Daughtry stated that he was in the United States Air 54 Force for nine years. He relocated to Las Cruces when his wife was stationed at White Sands Missile Range and applied to the Las 56 Cruces Police Department for the Park Ranger position. 1 The Board welcome\;.<- Mr. Daughtry and wished h~~l well with the new 2 position and on the upcoming summer season. 4 CLUB FUSION ONE YEAR ANNIVERSARY - INTRODUCTION OF HONORARY CREW HEMBER 6 Ms. Janise Syling explained that with the one year anniversary of 8 Club Fusion, the youth workers wanted to express their thanks to the adult that got the Teen Club off the ground. Ms. Syling 10 introduced two of the youths from the Mayor's Student Advisory council, Adam Cantrell and Grant Nichols who thanked Mr. Mike Milam 12 and presented him with a plaque for Honorary Crew Member. 14 Mr. Milam expressed his thanks for the honor and stated that the Teen Club could not have been put together without the hard work 16 and support of Mayor Ruben smith. 18 CITY HEDIA STRATEGIES 20 Mr. Chris Good, Public Information Officer for the City of Las Cruces, was introduced to the Board. 22 Mr. Good stated that he read the information package that Mrs. 24 Archuleta brought back from the NRPA Southwest Regional Conference and believes that it is very good information. 26 Mr. Good stated that two important aspects of his position are; 28 Media Relations - news releases and news conferences, and direct communication with the public - through brochures or messages 30 included with the utility bills, or through a new half-hour weekly KZIA show that Mr. Good will be on. He stated that we have to make 32 it as easy as possible for news; for example, use photos. Also, we have to work better at attracting the media to our events. 34 Mr. Banegas emphasized the need for a budget allocation of funds 36 for the purpose of advertisement of special events and programs. 38 Mrs. Archuleta asked Mr. Good what he thought of publicizing the department's Vandalism Report. 40 Mr. Good's opinion was that this is a good idea, people need to be 42 made aware of the problem. The down side would be that it is bad news and it may make the city look ineffective in dealing with this 44 problem. 46 Mr. Good writes a column for the Las Cruces Bulletin and will look into the Las Cruces Sun News for areas to help promote programs and 48 special events. He stated that we need to take advantage of the teen columns in both papers. 50 Mr. Banegas suggested the use of the resources of the NMSU 52 Journalism Department to develop regular sections in the Round Up, Bulletin and Sun News. 54 Mr. Lopez stated that it is important for us to stay in touch with 56 the schools, get information out through the students about programs in their age groups. 58 2 LAS CRUCES NATURE~ARK UPDATE 2 Mr. Ron Hudson was introduced to the Board. Mr. Hudson stated that 4 the name has been changed from the Las Cruces Nature Park to the Chihuahuan Desert Nature Park. 6 Mr. Hudson introduced other Nature Park board members, Paul Hyder 8 and Beverly Denney. Ms. Denney brought packets of information for the Parks and Recreation Advisory Board. 10 The site has changed also, the new site is a one thousand acre site 12 on the Jornada Experimental Range received under temporary conditions for five years. During the five years, the Nature Park 14 Board will be applying for permanent use. The Nature Park Board would like to have some trails open by the end of this year. 16 Mr. Hudson invited the Board to attend a viewing of the 1,000 acre 18 site, June 1, 1:00 p.m. to 3:00 p.m. The site is located north off u.s. Highway 70 on the Jornada Road seven miles, stop at the stone 20 column entrance to the Jornada Experimental Range and signs will guide you from there. 22 MEDIANS 24 Mr. Robert Caldwell explained his map of the median system in Las 26 Cruces and explained which medians are adopted and/or landscaped. 28 Ms. Joni Gutierrez explained that some medians, such as the ones on Picacho, are not forgotten, $150,000 will be available for 30 landscaping as Picacho is redone by the Highway Department. There are other upcoming/ongoing construction projects that will include 32 funds for medians and landscaping in the project cost. Ms. Gutierrez stated that the Village of Mesilla has money and she will 34 ask them for funds to work on Avenida de Mesilla into town. 36 Mr. Banegas stated that with all the business on Valley Drive, it is a prime area to aggressively seek adoption of the medians. 38 Mr. Caldwell explained that the City has two different agreements 40 for adopting medians. The "volunteer agreement" allows volunteer groups to adopt medians at no cost. The "for profit business 42 agreement" allows businesses to come in and pay $1.50 per square foot to adopt a landscaped median. The medians on Valley Drive are 44 still under the auspice of the Highway Department and we have more rules to follow to adopt them out. 46 DRAFT REVISED FY 97/98 ASSOCIATION AGREEMENTS 48 Mrs. Archuleta explained that the revised association agreements in 50 the Board Packet are for information and review and will be on the Board agenda for action at the June meeting. 52 Mr. Novack explained the changes made to the agreements and that 54 three items are being reviewed by the City's Legal Department. 56 Mr. John Welch asked that a simple statement b~ added to each agreement that each association implement some sort of 58 manager/coach sportsmanship program. 3 Mr. Eddie Garcia &~ated that the coaches of ~rte Las Cruces Youth 2 Baseball Association are required to read and sign a Code of Conduct that emphasizes sportsmanship. If a coach breaches this 4 Code of Conduct, they would be disciplined. 6 Mr. Ted Novack explained that the city cannot mandate a specific program to the associations, we can ask for a generic item of 8 intent. Mr. Garcia's Code of Conduct emphasizing sportsmanship would be a way to comply with the request. 10 Mr. Novack asked that any questions from associations be addressed 12 with Jimmy Rivera, Recreation superintendent. 14 REPORTS 16 FARMERS AND CRAFT MARKET ADVISORY BOARD REPORT 18 Mr. Banegas stated that he did not attend the May 12 Farmers and 20 Craft Market Advisory Board meeting; therefore, a report is not available. 22 PARKS AND RECREATION DIRECTOR 24 Mr. Novack informed Board Members of upcoming items and dates to 26 remember: 5/22/97-Fun in the Sun, Recreation Mercado; 5/24/97- Summer/Fall Brochure distributed in the Sun News; and 5/31/97-Mass 28 Registration for Summer Programs. 30 Mrs. Archuleta informed Board Members that election of officers for the Parks and Recreation Advisory Board will be held at the June 32 meeting. 34 ADJOURNMENT 36 with no further business, Mrs. Archuleta adjourned the May 20, 1997 38 Parks and Recreation Advisory Board Meeting at 9:00 p.m. 40 42 44 46 50 48 CL 52 a Bason, CPS R ording Secretary 54 Parks & Recreation Department 4