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03-18-1997 The Regular Parks and Recreation Advisory Board Meeting was held on 2 Tuesday, March 18, 1997, at Dresp Room A, Branigan Library. 4 MEMBERS PRESENT: Dolores Archuleta, Lawrence Banegas, Michael Hart, John Welch, Susan Roberts and Mark Lopez. 6 8 MEMBERS ABSENT: Mike Davis. 10 OTHERS PRESENT: Ted Novack, Parks and Recreation Director; Alan Pumphrey, Parks Superintendent; James Rivera, Recreation Superintendent; Robert Caldwell, Public Liaison Officer; Patrick Carrillo, Center Coordinator; Don Shepan, Mesilla Valley Track Club Board Member; Jeff Cole, Las Cruces Amateur Baseball Congress; and Laura Bason, Recording Secretary. 12 14 16 18 20 The meeting was called to order at 7:00 p.m. by Board Chair, 22 Dolores Archuleta. 24 KINU'l'BS 26 February 18, 1997 28 Mr. Lawrence Banegas moved to approve the February 18, 1997 Parks 30 and Recreation Advisory Board Minutes with corrections. Mr. John Welch seconded the motion. Motion carried 6-0. 32 34 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES John Welch voted YES 36 Mrs. Archuleta supplied the Board with a report of her trip to 38 Austin, Texas to attend the National Recreation and Parks Association's Southwest Regional Training Institute. She thanked 40 the Board for their encouraging her to attend. 42 Mr. Banegas expressed his appreciation of the summary trip report. He was especially interested in the workshops on Media Relations 44 strategies and The Role of the Advisory or Policy Board. Mr. Banegas stated that he would like to see more use of the media to 46 cover things like vandalism and the amount of money it costs to repair it. He asked that this be an agenda item at the next 48 regular Board meeting. He also stated that the informal meetings between Board members and their City Councilors are an opportunity 50 to open the channels to the Councilors. He suggested more discussion about meeting with Councilors regularly to bring them up 1 to date on Board matters and requested that this also be an item on 2 the next regular Board meeting agenda. 4 Mrs. Archuleta asked Staff to get clarification on the Code of Conduct item that does not allow Board members to make verbal or 6 written statements in support of or in opposition to the Board's decisions unless requested by City Council. This statement is 8 contradictory to Board members keeping their City Councilors informed as assumed when they were appointed by those Councilors. 10 12 NEW BUSINESS 14 INTRODUCTION OP JESUS NAVA. CITY MANAGER 16 Mrs. Archuleta explained that Mr. Nava is ill and could not come to the meeting. 18 20 INTRODUCTION OP DON SHEPAH. MESILLA VALLEY TRACK CLUB Mrs. Archuleta introduced Mr. Don Shepan, Board Member of Mesilla 22 Valley Track Club. 24 Mr. Shepan stated that the Club was organized in the early 1970s as the New Mexico State University Track Club which was later changed 26 to the Mesilla Valley Track Club. The earliest charter was in 1976. TOday, the Club has 200 to 220 members. The Club puts on 28 eight races in the City, five races with the Parks and Recreation Department, times for High School cross-country races, serves as 30 judges for Big West Track and Field events, puts out a regular newsletter and is affiliated with USA Track and Field. 32 Mr. Shepan is a member of the Road Running Technical Committee that 34 officially measures courses. He was invited to Atlanta, Georgia to officially measure, along with several others from around the 36 world, for the Olympics. 38 The Club started putting on the "Run Old Mesilla" again and it will be the site of a national Master's event. 40 INTRODUCTION OP CHRIS CHAVEZ. PRESIDENT OP THE LAS CRUCES YOUTH 42 SOFTBALL ASSOCIATION 44 Mrs. Archuleta explained that Parks and Recreation Department staff have been informed that Mr. Chris Chavez has resigned his position 46 with the Las Cruces Youth Softball Association. The new president will be introduced at another meeting. 2 :III'1'RODUCT:ION 01' JEFP COLE. PRES:IDEII'1' 01' THE LAS CRUCES AMATEUR 2 BASEBALL CONGRESS 4 Mrs. Archuleta introduced Mr. Jeff Cole, President of the Las Cruces Amateur Baseball Congress (LCABC), to the Board. 6 Mr. Cole stated that the LCABC lost a total of ten teams to the 8 other (Las Cruces Youth Baseball Association, LCYBA) league. LCABC has 42 to 45 teams playing and each carries 13 kids on the team. 10 LCABC has about 20 kids on a waiting list to get on teams. with soccer still playing and baseball and softball starting, there is 12 a high demand for practice fields. 14 LCABC is having an open tournament this weekend, this is just a recreational tournament. The season will start on April 4. 16 LCABC is going through the reorganization of the board and 18 developing an advisory board to try to limit the number of people that are directly involved in making the decisions. The new board 20 is making plans to be more visible at games for any kind of grievance. Board members will have on bright shirts with "LCABC" 22 on the front and "Official" on the back so everyone will know who the board members are. 24 Mr. Welch asked if there will be any process to monitor the 26 behavior of the coaches, any quality control. 28 Mr. Cole answered that the coaches must sign a "Code of Ethics." LCABC is trying, through the grievance document, to get parents to 30 police this and report it to the board. The board will observe the coaches, without being seen, during practices to see if the 32 allegations are true. If something is observed, the coach will be brought before the board and there will be an appropriate 34 disciplinary action rendered. 36 Mr. Mark Lopez asked if something was done about the Moriarity incident. 38 40 42 44 46 48 50 52 Mr. Cole answered that he went to a state meeting in Moriarity the weekend of 3/8/97. He discussed the incident with the league president (now the state president) and with the umpire and chief that were at that tournament last year, and as far as they are concerned, the issue is settled. LCABC has taken action, that L c. Y 13A coach is no longer coaching, he is coaching with the ~.- The coach was placed on a one-year suspension from the state organization and a one-year suspension from the local organization. The incident, as it occurred, from talking to these people did not come off as they first thought. From interviewing other people, what happened was that the coach was at the plate (and one of the incidents was the spittle on the umpire which occurred behind the dugout on one side when the coach was going back to his dugout on the other side) and no one could tell if that was a parent, an 3 observer or a parent from the other team. There were a lot of 2 cries from both sides. So they said that they had to completely dismiss that part. They did raise the issue of the coach 4 approaching the plate, picking up the bat at the plate and not relinquishing the bat while he discussed the game procedures with 6 the umpire. That is really what the coach received his suspension for. They agreed that there was no attack made on the umpire. At 8 one point in time, there was a rumor that there was an attack by the coach/manager, Louis Sauceda, against the umpire. They said 10 no, that did not happen. Those are the things that came before the state board meeting in Moriarity. 12 Mrs. Archuleta asked if the one-year suspension means that the 14 coach cannot coach or go to the state tournaments. 18 16 Mr. Cole answered that that was correct, that comes from the NMAABC, that comes from our state government. Mrs. Archuleta asked how many children will play in the LCASC this 20 season. 22 Mr. Cole answered that there are about 600 children. 24 Mrs. Archuleta asked who is on the new board. 26 Mr. Cole gave the names that he knew: 28 Vice President - Fermin Alvarado Secretary - Carol Alvarado 30 Treasurer - Fran Cordova Mickey Mantle/Sandy Koufax - Fermin Alvarado 32 Pee Wee Reese - Louis (doesn't know the last name) Willie Mays - Jeff Cole 34 Roberto Clemente - Tami Montoya T-Ball - Willie Carrion 36 Umpire Manager - Richard Montoya, Jr. Equipment Manager - Billie Dixon 38 Parent Representative - Mary Alejandrez 40 Mrs. Archuleta commented that Billie Dixon promised that things were going to change without Rick Montoya. She asked if that would 42 be possible with Tami and Rick, Jr. being on the board. 44 Mr. Cole answered that neither are on the executive board. They will not be voting with the executive board. He explained that 46 Tami is very valuable to the Roberto Clemente leaque, it would not run without her organizational skills. Also, RiCk, Jr. is 48 invaluable in getting umpires for the leaque through his contacts. 4 2 1"7/1"8 PEES AND CHARGES POLICY Mr. Novack explained the changes made to the existing Fees and 4 Charges Policy recommended by staff and received through the two pUblic hearings. 6 The Parks and Recreation Advisory Board acknowledged the changes 8 made to the existing policy and recommended minor changes. The Board agreed with Parks and Recreation Staff on the recommended 10 fees for swimming with a slight modification to the Summer Season Passes section. 12 Mr. Banegas moved to accept the 1997/1998 Fees and Charges Policy 14 wi th the discussed changes. Mr. Michael Hart seconded the motion. Motion carried 6-0. 16 18 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES John Welch voted YES 20 22 1"7/1998 ARBAS AND PACILITIES USE POLICY 24 Mr. Novack explained the changes made to the existing Areas and Facilities Use Policy recommended by staff and received through the 26 two public hearings. 28 Mr. Hart moved to approve the 1997/1998 Areas and Facilities Use Policy as presented. Ms. Susan Roberts seconded the motion. 30 Motion carried 6-0. 32 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES John Welch voted YES 34 36 BOARD RECOMMBNDATIOII TO CITY COUNCIL 011 DOWN'l'On MALL. SDTEBOARDS. 38 BICYCLES. ROLLERBLADBS 40 Mr. Banegas stated that this issue was not discussed at the last Farmers and Craft Market (F&CM) Advisory Board Meeting. He stated 42 that he understands that the Farmers and Craft Market Elected Committee recommended "no wheels" during F&CM hours to City 44 Council. 46 The Parks and Recreation Advisory Board unanimously agreed with the F&CM Elected Committee on their recommendation. 5 Mr. Banegas moved to recommend that skateboards, rollerblades and 2 bicycles be prohibited during Farmers and Craft Market hours and during special events on the Downtown Mall. Mr. Lopez seconded the 4 motion. Motion carried 6-0. 6 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES John Welch voted YES 8 10 BOARD RBCOIDlBNDATZOR OR HARDBILL ORDZRARCB 12 Mr. Novack feels strongly about this issue and would like to see this ordinance revised. Handbills are a litter problem with the 14 winds in this part of the country and he doesn't believe that anyone else can give permission for someone to touch his car to 16 affix a handbill under the wiper blades. Mr. Novack asked for Board support on the recommended revisions to the ordinance. 18 Mr. Novack explained that he visited with the City's Legal 20 Department regarding the Handbill Ordinance. The Legal Department concurs that this ordinance needs clarification. The drafted 22 recommendations are included in the Board Packet. 24 Mr. Lopez moved to accept staff's recommendation on the Handbill Ordinance; that handbills be prohibited from City parking lots 26 unless authorized by the City Manager, and from private parking lots unless authorized by the owner of the private business. Ms. 28 Roberts seconded the motion. Motion carried 6-0. 30 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES John Welch voted YES 32 34 RBPORTS 36 PARXBRS AND CRAFT MARKBT ADVISORY BOARD RBPORT 38 Mr. Banegas read his report from the February 12 regular Farmers and Craft Market Advisory Board Meeting (attached as Exhibit "A"). 40 Mrs. Archuleta stated that Ms. Ginny Chenowith, Secretary, has 42 resigned from the Farmers and Craft Market Elected Committee Board. 44 Mr. Banegas apologized to the Parks and Recreation Advisory Board for not taking the Downtown Mall, skateboard, bicycle, rollerblade 46 issue forward to the Farmers and Craft Market Advisory Board. 6 2 PlUUtS un RBCRBATIOH DIRBC'l'OR Mr. Novack invited Board Members to attend the March 22 Skateboard 4 Rally. 6 ADJOUlUDlDIT 8 with no further business, Mrs. Archuleta adjourned the March 18, 1997 Parks and Recreation Advisory Board Meeting at 9:00 p.m. 10 12 14 16 18 20 ra Bason, CPS cording Secretary Parks & Recreation Department ~IRPERSON 22 24 7 . ~ EXHIBIT "A" MEMORANDUM TO: Parks & Rec. Advisory ~~d Members FROM: Lawrence A. Banegaso<f-t& SUBJECT: Brief Summary of 03-12-97 Farmers & Craft Market Advisory Board Mtg. DATE: 03-18-97 Please be informed of the following agenda topics at the last F & C Market Advisory Board meeting. AGENDA TOPIC & STATEMENT: Code of Conduct-- A code of conduct was drafted for F & C Market vendors to sign and comply With. The draft will pass through the legal dept. and final approval to the Elected Committee. Renovation Sub-Committee-- There continues to be polarization with certain individuals regarding the roles and responsibilities of this committee. I believe this issue may be resolved following encouragement from the Board to work together. Isolation and working individually will not be productive to the vendors during the renovation phase of the mall. It was agreed upon to keep information channels open to all involved. New Elected Committee Memben: (This group represents the vendors to the F & C Market Advisory Board) President-Tom Ricks Vice-Pres.--Priscilla Sandoval Treasurer--Bonnie Curcuro Secretary--Ginny Chenowith Public Rel.--Gene Brewer Advertising--Chuck Tringali Space Coord.- Lou Curcuro Note: A member from the Elected Committee is appointed to serve on the F & C Market Advisory Board. Members of F & C Market Board: (Enclosed) Internal Conflict-- Conflict and polarization among certain vendors continues to dominate the potential of positive, productive, & successful Board meetings and Market business. Encouragement and practical advice was offered by the Board to quickly resolve the issues and move forward with productive business for the Market. Skate Board Use at Market-- I apologize to the P & R Board for not fulfilling my responsibility of bringing this item to the F & C Market Board. By my observations this has not been a concern or item of discussion at the F & C Market meetings. My recommendation to this Board would be to prohibit skateboard and bicycle use during Market business hours. ~ / ~_...., & CRAFT MARKET ADVISORY BOARD (Revised 2/18/97) Dav!.4 Garcia, Chairman 1969 Bellamah Drive Las Cruces, NM 88001 678-9017 (W) - 524-8775 (H) Roy van 4er &A, Vice Chair 2645 Dofta Ana Road Las Cruces, NM 88005 523-1704 (W) - 524-2851 (H) FAX 523-1708 Belen Pauline L..elin 1913 patricia ct. Las Cruces, NM 88001 524-8624 (W) - 525-2984 (H) Lawrence A. Banega. 1212 North 5th Las Cruces, NM 88005 524-6165 (W) - 527-4740 (H) Sue caruthers 524 Linda vista Rd. Las Cruces, NM 88005 523-0695 (H) . ,. \ ... Lou curcuro P.O. Box 16052 Las Cruces, NM 88004 647-5978 (H) q