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02-18-1997 The Regular Parks and Recreation Advisory Board Meeting was held on 2 Tuesday, February 18, 1997, at Branigan Library. 4 MEMBERS PRESENT: Dolores Archuleta, Lawrence Banegas, Michael Hart, Mike Davis, John Welch, Susan Roberts and Mark Lopez. 6 8 MEMBERS ABSENT: None. 10 OTHERS PRESENT: Ted Novack, Parks and Recreation Director; Alice and Brian Cox, New Mexico ASA; Jerry and Suzanne Garcia, P.A.L. BMX; Bump Elliott, Fields of Dreams; and Laura Bason, Recording Secretary. 12 14 16 18 The meeting was called to order at 7:00 p.m. by Board Chair, Dolores Archuleta. 20 22 KJ:NUTB8 24 January 21, 1997 26 Mr. Michael Hart moved to approve the January 21, 1997 Parks and Recreation Advisory Board Minutes with a correction. Mr. Mike 28 Davis seconded the motion. Motion carried 6-0. 30 Michael Hart voted YES Mark Lopez voted YES Dolores Archuleta voted YES Lawrence Banegas voted YES Susan Roberts voted YES Mike Davis voted YES 32 34 Mrs. Archuleta stated for the record that Mr. Tim smith's letter of resignation that was read at the January 21, 1997 meeting was 36 tendered because of his company transferring him to another state. This resignation was not because of anything wrong with the LCYBA. 38 (Mr. John Welch arrived at this time.) 40 42 NEW BU8INB88 44 INTRODUCTION OF NEW KBXICO A8A COKHI88IONBR. ALICB COX 46 Ms. Cox stated that she is the State ASA Commissioner and Region 13 Director. ASA has approximately 150 teams in Las Cruces and the 48 surrounding area, with over 3,000 teams in New Mexico, which equates to about 50,000 players participating in ASA. The national 50 and state tournaments put on by ASA have a significant effect on the local economy. This is the only organization that covers the 52 entire umbrella of softball; boys, girls, men, women, slowpitch and fastpitch. 54 The Board introduced themselves to Ms. Cox. 56 Ms. Cox introduced her son, Brian, as the new ASA District 58 Commissioner taking the place vacated by Marla Black. 60 The Parks and Recreation Advisory Board welcomed Ms. Cox and Brian. 62 INTRODUCTION OF JBRRY GARCIA. PRB8IDBNT OF THB P.A.L. BHZ TRACK 64 Mrs. Archuleta introduced Mr. Jerry Garcia and his wife, Suzanne, to the Board. 66 Mr. Garcia stated that the P.A.L. BMX, a volunteer run 68 organization, is preparing for a National event April 4 through 6. BMX expects approximately 1,200 participants which will bring 3,000 70 to 5,000 people to town. The event will be free for spectators, 1 the only fee is the entry fee. The Garcia's mentioned that they 2 cannot get the Sun News to talk to them about this national event. 4 Mr. Garcia took over the running of the BMX track in October of 1994 and completely redid the whole thing. The BMX organization 6 now has a WEB page set up and have 50 to 60 riders in Las Cruces. 8 UPDATB INPORXATION ON BILL CBAMBBRS'. PRBSIDBIfT OJ!' HIGH NOON SOCCER LEAGUB. HOTBL BOULEVARD BXTBNSION LBTTBR 10 Mr. Alan Pumphrey stated that the concern was that Hoagland Road 12 would be extended through the High Noon Soccer Complex as shown on the map he handed out (attached as Exhibit ItAIt). Mr. Pumphrey 14 contacted the Planning Department and was told that this extension of Hoagland has been ongoing for quite some time and is in the 20 16 year proposed plan - this is only a concept. The Planning Department is aware that they will be responsible for the changes 18 to rearrange parking areas, etc. ~((RLlry 20 Mr. Welch expressed concern about air cOft~rcl because of exhaust fumes if this road goes through. 22 Mr. Pumphrey stated that the exhaust fumes will not be as bad as 24 they can be at the Solano/Hadley Complex. 26 Mr. Welch recommended that the Board and staff work with Mr. Chambers to keep this complex as it is. 28 UPDATB ON RBGIONAL PARK , SPORTS COHPLBX 30 Mr. Bump Elliott stated that the Fields of Dreams Task Force has 32 received notice that 320 acres of BLM land has been set aside for this project. Mr. Elliott explained the different phases of the 34 project, with the football stadium being the first phase which should be open in August 1998. 36 Mr. Elliott and others on the Task Force will submit their request 38 for funds to the Legislature on Thursday. The amount of money approved will determine whether the stadium will be built as 40 planned, all at once, or if it will be phased. 42 New, updated conceptual drawings were shown and explained by Mr. Elliott with handouts for the Board (attached as Exhibit ItBIt). 44 Mr. Banegas suggested that Mr. Elliott have the conceptual drawings 46 copied as handouts and let the Board Members be advocates for the Fields of Dreams. 48 LBTTER TO PARKS AND RBCREATION ADVISORY BOARD PROH ACTING CITY 50 KAlfAGBR JIH BRICSON 52 Mrs. Archuleta expressed her appreciation that Mr. Ericson took the time to acknowledge the Board's efforts in prioritizing the capital 54 Improvement Projects. 56 PARKS AND RBCREATION DBPARTKBNT'S ANNUAL SPBCIAL EVBNTS UPDATB 58 Mr. Hart asked that the special events calendar be provided to each league/association so that they will know what is going on and when 60 to help them plan their special events. 62 DRAJ!'T OJ!' 1997 J!'BBS AND CHARGBS POLICY 64 DRAJ!'T OJ!' 1997 AREAS AND J!'ACILITIBS USB POLICY 66 Mr. Novack explained that both policies have been provided in this Board Packet for the Board to review. Two public hearings have 68 been set up for public input - February 19, 7 p.m. at Club Fusion and February 24, 7 p.m. at Highland Elementary School Cafeteria. 70 Input from the public hearings will be incorporated into the drafts 2 and presented to the Board at the March 18 meeting for action. We 2 expect to take both policies to City Council for approval in April. 4 Mr. Davis stated that the Frenger Pool prices need to be kept to a level that won't price it out of most people's range. 6 REPORTS 8 I'ARMBRS AlfD CRAl'T XAlUtET ADVISORY BOARD REPORT 10 Mr. Banegas read his report from the January 22 regular Farmers and 12 Craft Market Advisory Board Meeting and from the February 11 Work Session (attached as Exhibit "C"). Mr. Banegas stated that he is 14 getting discouraged at the discontent~ Board. There is so much bickering that nothing seems to be etting accomplished. 16 0 file vendot:S. Mr. Novack stated that the "Note" under the "Summarv of Feb. 11. 18 ~ may not be true. He explained that the Parks and Recreation Advisory Board is not in the loop regarding the Downtown Mall 20 Revitalization. 22 PARKS AlfD RECREATION DIRECTOR 24 Mr. Novack stated that he put in a draft of the existing handbill ordinance because he feels strongly about making changes. Handbills 26 are a litter problem with the winds in this part of the country and he doesn't believe that anyone else can give permission for someone 28 to touch his car to affix a handbill under the wiper blades. This item will be on the March agenda for action. 30 Mr. Novack thanked Board Members who attended the grand opening of 32 the Frenger Pool and encouraged the others to go and see it. 34 Mr. Novack included a "City Council Responses Received" form from City Council and their request for Board input on the issue of 36 skateboarders/rollerbladers on the Downtown Mall. This item will be presented for action at the March Board meeting. 38 Mr. Welch informed Board members and staff that the Red Cross is 40 expecting the sports safety materials any time now. He will keep in touch with them about the training. 42 ADJOUlUlXBNT 44 with no further business, Mrs. Archuleta adjourned the February 18, 46 1997 Parks and Recreation Advisory Board Meeting at 9:00 p.m. 48 50 52 54 ~ERSON 56 58 3 .. Overall JP>1I'~JP>o~R EXHIBIT "A" -*. . -' ;" NOT TO SCALE <# ,.;., l!..I!GI!MD - Pl'epoMd ."....".... c:a, LIrIII j:Q LAS CRUCES SCHOOL DISTRICT NO. 2 - RELDS OF DREAMS H H j:Q ~ ;I.... ~ ~ I 'I MASTER Pl..MtED FACUTY 1HB BrADUa BI'tWIE I OF :lID /IDE MASTBt I'LNN!D fEClEA11ClN 11m .....11-8'an8 CCII'lEX FQR 'DE LA8 aIJCE8 8CHOOL. CB11ICT NO. 2, art OF LA8 CIIICE8, 11m DONA MIA 00UnY. w..TI-~ STADIIA 12,IIDO EA18 . LNE 1RM:K FOOIM.L FB.D . - ....... c.. ~ .:E1!11l ROOM8 I.Df1ED FB.D PNICIG . DClM_caum ~ ",.AiII STADIIA PLAN --- ~-,,-,=II!~m~IT!~_ - I'lIID -~~m~1u=,-,--,-=- _I TI~ffi!MffiMJffi!MffiMJffiMJffiMJfr= _ =1 = =MJ=MJ=MJiMJ=!Mi!M=!MIr= ,1=::11 EI I 1:::1 1 1:::1 11:::111:::111:::11 E:!lllklll n IIl1ffiWIIIWIIIWllllLIIIWII ~Willllldlll~I' ::=111:::111:::111:::111:::111:::111:::111:::111:::111:::111=111=111=111=111=111=11 1=111=111=111=1 11=1 11=1 11=111=III=ffi=lll=ffi=III=1 11=111=111=111=III=ffi:::ffi:::lll:: STADIN CROSS SECTION --- -- ..~-- -- ....... c.. - ,-.,:... I r""" Y--""._ ... ... .. ..... .---....- -..- B .at 1 - _ e..\..;t _ ,',.'..... " .... , , '.t ," (,../: ,.......:- : I : I : I : I I I / / / . / (j ~/ /~ EXHIBIT "e" MEMORANDUM TO: Parks & Recreation Advisory Board Members FROM: Lawrence A. Banegas ,fa IJ SUBJECT: Summary of Farmers & Craft Market Advisory Board Meetings Held Jan. 22, 1997 & Feb. 11, 1997 DATE: February 18, 1997 Summa" of Jan. 22. 1997 Meetin2 Topic: A. Early closing of Market: The Elected Committee will review the bylaws on the procedures for vendors to close the Market during inclement weather. Unawareness of the process created problems for vendors in the past and should resolve the problem once the bylaws are reviewed. B. Telephone Service: The public relations person will follow-up on the telephone services for the Market. The new voice mail provided by the city should resolve this issue once that service is installed. C. Code of Conduct: Vendors will agree to sign a code of conduct agreement to enhance working relationships amongst vendors. D. Election results: The F & C Market Elected Committee held elections and the representative to the F & C Market Advisory Board will be Mr. Lou Curcuro. E. P & Z Commission: Newspaper articles were being passed around regarding the P & Z Commission and someone wI the F & C Market. Clarification was provided on the channels of communication when approached by the media. F. Facility Use Permit: Proof of insurance needed to be clarified to finalize/update the facility use permit for the F & C Market. Note: Since my involvement with F & C Market there has been some strife between certain vendors. Another board meeting was scheduled for Feb. 11, 1997 to resolve these conflicts. Summa" of Feb. 11. 1997 Topic: A. Downtown Mall Revitalization: There was approx. 40-50 people present at this mtg. wI the issue of how the revitalization of the downtown mall is going to effect the market. The mayor and Steve Newby (the architect) were at the meeting. Lack of communication was the apparent problem to this issue; so it was agreed upon to form a F & C Market revitalization sub-committee wI about 4-5 reps who are vendors. Their role will be to provide input regarding the remodeling and to report back to the F & C Market Advisory Board & the Elected Committee. Note: Please be aware as Park & Rec Board members, that the vendors realize that approval of the revitalization is approved by this board, wI recommendations to the mayor and city council.