Loading...
03-20-2014 PARKS AND RECREATION ADVISORY BOARD MEETING MARCH 20, 2014 1 The Parks and Recreation Advisory Board Meeting was held on March 20, 2014, at 2 City Hall, Room 2007-B (2nd Floor), 700 N, Main Street, Las Cruces, NM. 3 4 PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: 5 Mr. Ron Camunez, Board Chair 6 Ms. Dawn Rue, Vice Chair 7 Mr. Mark O'Neill 8 Ms. Laura Haas 9 Ms. Elizabeth Brown 10 Mr. Eli Guzman 11 12 OTHERS PRESENT: 13 Mr. Mark Johnston, Director Parks & Recreation 14 Ms. Hazel Nevarez, PRAB Recording Secretary 15 Mr. Rudy Trevino, Acting Parks Administrator 16 Ms. Sonya Delgado, Recreation Administrator 17 Maggie Follin, LCTPA 18 Jim R. Moore, LCTPA 19 Fran Witt 20 21 22 The meeting was called to order at 6:00 p.m. by Chairman Camunez and he 23 recognized the meeting as having a legal quorum. 24 25 I. Introductions 26 27 Board Members introduced themselves and stated the district they represent. 28 29 II. Conflict of Interest 30 31 No conflict of interest 32 33 III. Approval of Minutes 34 35 Minutes stand approved for the February 20, 2014 meeting as presented. 36 37 IV. Old Business 38 39 At suggestion of City Council, Maggie Follin and Jim Moore, members of the Las 40 Cruces Tennis Players Association and committee to get Lions Park tennis courts 41 resurfaced, came before the Board with a presentation on Lions Tennis Court Complex 42 Revitalization. They discussed conditions of the Lion's Park tennis courts, current 43 status of funds for this project and possible grant funding, image and liability issues, 1 I court usage by different organizations, schools and general public, revitalization 2 options and recommendations, and benefits to the community. 3 4 Mr. Johnston's opinion is that structural assistance is needed at the courts, not a 5 complete rebuild. Parks and Recreation Department will need experts to take a look at 6 the courts to advise what needs to be done so that they can make a good 7 recommendation to City Council. Once the Parks and Recreation Department receives 8 direction from City Council, they will need a recommendation from the Advisory Board 9 to move forward and look at funding opportunities. In the meantime, Maggie Follin has 10 permission to look into grant funding. 11 12 13 V. New Business 14 15 A. Board Elections— Chair/Vice Chair 16 17 Mr. Camunez reported his term ends at the end of March, 2014 and the Mayor will be 18 presenting his name as Member at Large for the next two years. Mr. Camunez opened 19 nominations for the Chair of the Park Advisory Board. Mr. Camunez expressed his 20 wish to continue as Board Chair and submitted his name for Board Chair. Eli Guzman 21 seconded the nomination. No other nominations were made. Motion to re-elect Mr. 22 Camunez as Chair carried unanimously. 23 24 Mr. Camunez opened nominations for Vice Chair. Mr. Camunez nominated Eli 25 Guzman for Vice Chair. Elizabeth Brown seconded the nomination. Laura Haas 26 nominated Mark O'Neill for Vice Chair. Mr. Camunez seconded the nomination. 27 Majority vote was for Eli Guzman. 28 29 Mr. Camunez presented Laura Haas a plaque in Appreciation for her service on the 30 Parks and Recreation Advisory Board, whose service also ends at the end of March, 31 2014 due to new City Council elections. 32 33 B. Registration Software— Informational 34 35 Ms. Delgado advised the Board that the Parks and Recreation Department no longer 36 has CLASS registration software. After reviewing different software registration 37 packages, Parks and Recreation has found a package out of Charleston, SC, Etrak, 38 made by a Parks and Recreation Department which covers all the points needed. The 39 next step is to go through the procurement process and Parks and Recreation should 40 have something in place in the next 60 days. 41 42 C. Website update— Informational 43 44 Ms. Delgado reported on website update. Software is updated on a regular basis so 45 every time the website is updated, a link is lost. There are only two more updates to be 46 made so this should be resolved in the next couple of weeks. In addition, Ms. Delgado 2 I reported that Parks and Recreation is working on a Chat room for Board members to 2 talk with each other. In regards to getting the Park Advisory Board Agenda on website, 3 Parks and Recreation did not meet the deadline for this Board meeting. Changes are 4 being made to push back date to get Board Agenda onto the website in time. Once 5 Board Agenda is sent, the main webmaster is the only people who can make the 6 Agenda live so Parks and Recreation needs to give the webmaster a little more time to 7 hit deadline. 8 9 VI. Public Comment 10 11 No public comments. 12 13 VII. Member Comments 14 15 The next Parks and Recreation Advisory Board meeting will be held at Meerscheidt 16 Recreation Center, 1600 E. Hadley Ave. 17 18 Ms. Haas read her letter expressing her appreciation to Parks and Recreation and 19 Parks and Recreation Advisory Board for all they do for youth to seniors and for the 20 opportunity to participate on the Board. 21 22 Mr. O'Neill thanked Ms. Haas for her service on the Park Advisory Board. 23 24 Mr. Camunez thanked Ms. Rue for her service as Vice Chair on the Board. 25 Mr. Guzman thanked Board members for his nomination and election as new Vice 26 Chair and expressed he will do his best. 27 28 Mr. Camunez thanked Board members for their endorsement. Mr. Camunez also 29 thanked Mr. Johnston for including him in his interview and hiring process of the new 30 Parks Administrator. 31 32 33 VIII. Adjournment 34 35 Meeting adjourned at 7:02 p.m. 36 37 38 39 40 H zel varez, Recordin ecretary Ron Camun , hair P&R Board 41 42 43 3