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08-21-2014 PARKS AND RECREATION ADVISORY BOARD MEETING August 21, 2014 1 The Parks and Recreation Advisory Board Meeting was held on August 21, 2014, at 2 City Hall, Room 2007-B (2ntl Floor), 700 N, Main Street, Las Cruces, NM. 3 4 PARKS & RECREATION ADVISORY BOARD MEMBERS PRESENT: 5 Mr. Ron Camunez, Board Chair 6 Mr. Eli Guzman, Board Vice-Chair 7 Ms. Elizabeth Brown 8 Mr. Mark O'Neill 9 Mrs. Fran Witt 10 Ms. Dawn Rue 11 12 OTHERS PRESENT: 13 Mr. Mark Johnston, Director Parks & Recreation 14 Ms. Hazel Nevarez, PRAB Recording Secretary 15 Mr. Tim Fulton, Parks Administrator 16 Ms. Sonya Delgado, Recreation Administrator 17 Ms. Amber Parker, Youth Services Administrator 18 Randy McFerrin, LCAC 19 Anthony Moreno, LC-USSSA 20 David Tellez, LC-USSSA 21 Marcelo Archuleta, LC-USSSA 22 23 24 The meeting was called to order at 6:02 p.m. by Chairman Camunez and he 25 recognized the meeting as having a legal quorum. 26 27 Introductions 28 29 Board Members introduced themselves and stated the district they represent. 30 31 Conflict of Interest 32 33 Ms. Elizabeth Brown advised that there is item on agenda - Las Cruces Aquatic Club 34 Contract, and she coaches for Las Cruces Aquatic Team, which is part of that umbrella 35 corporation. Board members and staff did not have an objection to Ms. Brown voicing 36 an opinion on the subject. Mr. Johnston clarified the action the Board will be taking is 37 not to ratify the contract but to let Parks and Recreation staff proceed with negotiations. 38 39 Approval of Minutes 40 41 Minutes stand approved for the June 19, 2014 meeting as presented. 42 1 I Old Business 2 3 No old business. 4 5 6 New Business 7 8 A. USSSA League Presentation (Informational)— Marcelo Archuleta 9 10 An informative presentation was given by Mr. David Telles to introduce USSSA and 11 their goals and objectives. 12 13 USSSA's primary objective is to offer the City of Las Cruces and the youth of Las 14 Cruces another option for youth baseball. They offer competitive, organized and 15 sanctioned leagues. Their presence is around the whole state of New Mexico, 16 however Las Cruces is one of the towns where Baseball wise, there is not a presence. 17 One of their goals is to bring a higher level of quality baseball and more opportunities 18 through more tournament play, having a sanctioned league within the city and bringing 19 state tournaments to Las Cruces. One of the things they are trying to change is 20 keeping kids in the higher age group from dropping out of baseball by fostering more 21 competition, growing the league to offer more opportunities in the higher age groups. 22 23 USSSA mission is to develop more programs that will allow various teams and skill 24 sets within Las Cruces to compete against each other, to bring training opportunities 25 for coaches, umpires and officials. They believe in development of players through 26 more opportunities and competition, growing the kids as they grow through the system. 27 They offer four levels of play — A, AA, AAA and Major Division. There are 650+ teams 28 ranging from 5 — 15 years of age. 29 30 Benefits of USSSA are: 31 • League itself assembles and runs organization as they see fit, it is not directed 32 by state or national office 33 • Ability for every team to play in a state tournament 34 . Bringing more events to Las Cruces 35 • Highest league affiliation in New Mexico 36 • Partnered with Hilton Hotel for traveling teams. 37 38 39 B. Youth Activities Presentation (Informational)— Mark Johnston 40 41 An informative presentation was given by Mr. Mark Johnston on Parks and Recreation 42 youth activities. 43 44 Mr. Johnston's presentation consisted of recreational opportunities under the different 45 sections of Parks and Rec— Athletics, Aquatics, Recreation, Non Traditional Programs, 46 Special Events, Partnerships. Mr. Johnston also touched on youth services that are 2 I provided by other departments — Library programs, Museums, Fire Department, Police 2 Department and Joint Utilities. 3 4 Mr. Johnston also informed Board of the new Youth Services section that is now under 5 Parks and Recreation, which oversees Weed & Seed/Safe Haven, Summer 6 Recreation, After School Programs, Juvenile Citation Program and Teen programs. 7 8 A list of Youth Programs offered by the sections was provided to Board. 9 10 11 C. New Electric Vehicles Presentation (Informational)— Tim Fulton 12 13 Mr. Tim Fulton informed Board that Parks & Recreation now has two Global Electric 14 Motor cars, entirely electrical. They are plugged into 110 outlet, seats two people, 15 payload of 1100 lbs., and are used primarily in athletic fields, for events and by 16 recreation staff to haul equipment around. The idea behind these vehicles is to reduce 17 emissions as part of the City's sustainability plan. 18 19 Mr. Fulton advised Board there is a short video on these vehicles on the archives of the 20 Las Cruces Sun News. 21 22 23 D. PAL Boxing Building Update (Informational)— Mark Johnston 24 25 Mr. Ron Camunez reminded Board that last year Mr. Johnston had warned Board 26 there were developments going on with the PAL Program. The building being used by 27 PAL Boxing belongs to the City. Due to Anti-Donation clause, the City cannot provide 28 services free of charge or at all to any entity utilizing our parks. When Austin Trout and 29 others became professional and making money, the building was being utilized for free. 30 31 Mr. Johnston informed Board when the PAL Boxing contract expired two years ago, the 32 City gave them a six month extension. When that expired a year and a half ago, the 33 City went into contract negotiation. The City also learned PAL Boxing lost their 501 C- 34 3 a year ago and also that they had no insurance except for USA Boxing. Every child 35 that wanted to join the program was required to pay $75 to $95 to USA Boxing so 36 insurance could be provided for the child. Therefore, the program was not reaching at 37 risk youth. No contract was negotiated up to that point so the doors to the building 38 were closed. Four days later, the contract was negotiated. 39 40 Board was informed that PAL Boxing is having their Board Meeting on Tuesday, 41 August 26, 2014 and to let Ms. Hazel Nevarez or Mr. Camunez know if they would be 42 attending so a Potential Quorum notice could be sent out. 43 44 45 E. Las Cruces Aquatic Club Contract(Action Item)— Sonya Delgado 46 3 I Board was provided a copy of the Las Cruces Aquatic Club (LCAC) Partnership 2 Agreement. LCAC asked for some changes and contract has been forwarded to legal 3 for review. Ms. Delgado advised Board staff is seeking action to continue negotiations 4 with LCAC. 5 6 Ms. Witt moved to allow staff to continue negotiations with LCAC, seconded by Mr. 7 Guzman. Board members with the exception of Ms. Brown voted to allow staff to 8 continue negotiations. Ms. Brown abstained from voting. Motion carried. 9 10 Mr. Camunez opened floor for comment by Mr. McFerrin, President of LCAC. Mr. 11 McFerrin had no comment. 12 13 14 F. League Stipend Process (Informational) — Mark Johnston 15 16 Mr. Johnston informed Board notice has been sent out early August to leagues that 17 may need a stipend with a deadline first part of September. Stipend requests will be 18 brought to Board for their recommendation. Mr. Johnston will invite requestors to 19 address Board and would like to put a five minute limitation. Board recommendation 20 will be taken to City Council late November, first part of December with checks cut in 21 January, 2015. 22 23 Mr. O'Neill moved to limit presentation on stipend request by requestor to five minutes, 24 seconded by Mr. Guzman. Motion carried unanimously. 25 26 27 Public Comment 28 29 No public comment. 30 31 32 Member Comments 33 34 Ms. Witt asked what is rehab involved on the Desert Trails Park and what the allotted 35 $100,000 budget be used for. Mr. Johnston advised erosion problem will betaken care 36 of, there will be some water control, building a parking lot on the north end and doing 37 some additional signage. Mr. Johnston said he sees another two or three phases for 38 this park, probably $150,000. The restroom that was scheduled for this park is being 39 moved to Sagecrest Park at direction of Council, so Desert Trails Park will not have a 40 restroom. 41 42 Ms. Witt asked if the $80,000 allotted for Veterans Park is for ground preparation for 43 the Vietnam Memorial. Mr. Johnston answered yes, this will be a joint project with City 44 staff and Joe Martinez, who is doing all the construction drawings. Staff will be doing 45 the dirt work and in conjunction with volunteer contractors and legislative funding, will 46 see how far can go with it. 4 1 Ms. Witt asked if then; is a time frame for ground breaking or if staff will be doing 2 ground preparation for monument at Women's Park? Mr. Johnston advised Park staff 3 will be working with the new work group; the concept plan is already in place but 4 money for this won't be received until probably October. 5 6 Mr. O'Neill commented on 4'h of July event. He expressed it was a great program, well 7 put together, fireworks show was great. However, he does not think the Field of 8 Dreams is the correct venue unless changes are made with the exit and entrance 9 problems. He feels this event should be moved back to NMSU. 10 11 Mr. O'Neill said he attended a Music in the Park with about 400 people really having a 12 good time and dancing, great band, the Coasters, who will also be playing at the Rio 13 Grande Theater September 13th. 14 15 Mr. Guzman also acknowledged the traffic control problem at 4� of July event. 16 17 Mr. Guzman visited the Aquatic Center and was very impressed, new flooring looks 18 great. Ms. Claudia Chavez gave him a tour and he said she is going a good job. 19 20 Ms. Brown also commented on 0 of July. She said she didn't get stuck in traffic 21 because she stayed and listened to next band. She suggested getting a band that 22 would be likely to keep people in the stands after the fireworks display which would aid 23 in slower exiting. 24 25 Mr. Guzman recommended that we change or suspend meeting for September. Ms. 26 Witt made motion to suspend September meeting and meet in October at the Old City 27 Hall Building, seconded by Ms. Rue. The motion carried unanimously. 28 29 Mr. Camunez asked if there are any provisions to expand to the north of Veteran's 30 Park for additional parking? Mr. Johnston advised there is a five acre parcel to the 31 north of the property that belongs to Eddie Binns. 32 33 34 Adjoumment 35 36 Meeting adjourned at 7:50 p.m. 37 38 39 p 40 41 Hazel varez, Recor�i�lSecretary Ron CamunezrGhair P&R Boa d 42 43 44 5