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01-28-2014 City of Las Cruces' APPROVED PEOPLE HELPING PEOPLE SELECTION ADVISORY COMMITTEE MEETING MINUTES January 28,2014 9:30 a.m. 700 N. Main Street,Third Floor,Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Mark Winson,Chair Victoria Fredrick,Finance Jorge Garcia, Utilities Loretta Reyes, Public Works David Weir, Community Development PERMANENT SAC MEMBERS ABSENT: Lisa Murphy,Transportation SAC ALTERNATES PRESENT: Cheryl Rodriguez,Transportation CITY STAFF PRESENT: Karen Medina and Penny Wilson, Purchasing D. Eric Martin, Public Works Catherine Duarte, Community Development Andy Hume,Community Development Pete Connelly,Legal Monica Campbell, Legal Audrey Evins, Internal Audit 1. Meeting called to order at 9:30 a.m. 2. Approval of SAC Meeting Minutes-12/10/2013 Moved— L.Reyes Seconded—J.Garcia Approved 5-0 3. The Chair read a Closed Meeting Statement stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice: After evaluating the following Requests for Proposals,the Selection Advisory Committee voted to accept the rankings and begin negotiations with the three highest-ranked respondents listed below to obtain contract terms/conditions satisfactory to the City. The SAC authorized to negotiate,in succession,with remaining ranked firms in the event satisfactory terms/conditions could not be reached. RFP 13-14-305 Civil Engineering Services Zia Engineering and Environmental Consultants, Inc., Souder Miller and Associates, Parkhill Smith and Cooper RFP 13-14-309 Structural Engineering Services Parkhill Smith and Cooper,Smith Engineering, Inc.,Stubbs Engineering, Inc. RFP 13-14-310 Traffic Engineering Services Wilson and Company, Inc., Lee Engineering,Zia Engineering and Environmental Consultants, Inc. RFP 13-14-311 Utilities Engineering Services Zia Engineering and Environmental Consultants, Inc., Parkhill Smith and Cooper,CH2M Hill Page 1 of 2 SELECTION AMORYCOMMRTEE MEETING APPROVED OF THE CRY OF LAS CRUCES January 25,2014 4. Review of RFP#13-14-362 Management of the City Owned Rio Grande Theater Suggestions/Comments • Revise evaluation criteria as follows:#1 -25%,#2-15%,#3-25%,#4-15%,#5-10%and#6-10% • Motion made to waive Cost as a factor Moved-J.Garcia Seconded—L. Reyes Approved 5-0 5. Other Items of Interest: Next Regular Meeting: February 11, 2014,at 9:30 am 6. Motion to adjourn meeting at 10:03 a.m. Moved— L. Reyes Seconded—J. Garcia Approved 5-0 ,ad Mark Wi on,Chair Page 2 of 2