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02-11-2014 City of Las Cruces` APPROVED PE NP EE NEEP INN PENPEE SELECTION ADVISORY COMMITTEE MEETING MINUTES February 11,2014 9:30 a.m. 700 N. Main Street,Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Mark Winson,Chair Victoria Fredrick, Finance Jorge Garcia, Utilities Lisa Murphy,Transportation Loretta Reyes, Public Works PERMANENT SAC MEMBERS ABSENT: David Weir,Community Development SAC ALTERNATES PRESENT: Vincent Banegas, Community Development CITY STAFF PRESENT: Karen Medina and Penny Wilson,Purchasing Tom Murphy,Community Development Andrew Wray, Community Development Carl Clark, Utilities Jose Provencio, Utilities OTHER EVALUATORS PRESENT: 1. Meeting called to order at 9:37 a.m. 2. Approval of SAC Meeting Minutes-1/28/14 Moved- L. Murphy Seconded- J.Garcia Approved 5-0 3. The Chair read a Closed Meeting Statement stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal#13-14-365 Legal Services the Selection Advisory Committee voted to accept the rankings and begin negotiations with the five highest-ranked respondents-Holt Mynatt Martinez P.C.;Jarmie&Associates; Martin, Lutz, Roggow&Eubanks;and Miller Stralvert P.A.all of Las Cruces, NM,and Keleher&McLeod, P.A.of Albuquerque, NM-to obtain contract terns/conditions satisfactory to the City. The SAC authorized to negotiate,in succession,with remaining ranked firms in the event satisfactory terms/conditions could not be reached. 4. Review of RFP#13-14-384 MPO Planning Studies-Missouri and University Aves. Suggestions/Comments: • Include a map • Identify on the map: booster stations, right-of-ways,easements Motion to remove cost as factor Moved- J.Garcia Seconded-L. Murphy Approved 5-0 Page 1 of 2 SELECTION ADVISORY COMMITTEE MEETING APPROVED OF THE CITY OF LAS CRUCES February 11,2D14 5. Other Items of Interest: Next Regular Meeting: February 25, 2014 at 9:30 am 6. Motion to adjourn meeting at 9:50 a.m. Moved— L. Murphy Seconded—L. Reyes Approved 5-0 aRL Mark Winso I Chair Page 2 of 2