06-10-2014 City of Las Cruces' APPROVED
PEOPLE NE L P I NO PEOPLE
SELECTION ADVISORY COMMITTEE
MEETING MINUTES
June 10,2014 9:30 a.m.
700 N. Main Street,Third Floor, Room 3138, Las Cruces, NM
PERMANENT SAC MEMBERS PRESENT: Mark Winson,Chair
Victoria Fredrick, Finance
Jorge Garcia, Utilities
Lisa Murphy,Transportation
Loretta Reyes, Public Works
David Weir, Community Development
PERMANENT SAC MEMBERS ABSENT:
SAC ALTERNATES PRESENT:
CITY STAFF PRESENT: Karen Medina and Penny Wilson, Purchasing
Adrienne Widmer, Cad Clark, Edward C de Baca, Utilities
1. Meeting called to order at 9:31 a.m.
2. Approval of SAC Meeting Minutes—4122/14
Moved— L.Murphy Seconded—L. Reyes Approved 5-0
3. The Chair read a Closed Meeting Statement stating the Selection Advisory Committee met in Closed
Session and only discussed those limited items as stated in the posted notice.
After evaluating Request for Proposal# 13-14-403,MPO Planning Studies—Missouri and University
Avenues Re-solicitation,the Selection Advisory Committee voted to accept the rankings and begin
negotiations with the highest-ranked respondent, Bohannan Huston Inc.of Las Cruces, NM,to obtain
contract terms/condifions satisfactory to the City. The SAC authorized to negotiate,in succession,with
remaining ranked firms in the event satisfactory terms/conditions could not be reached.
4. RFP review—Hydrology,Hydrogeology,and Water Resources Services
Comments I Suggestions
a. Page 4 of 24, paragraph G,change to contract with the top three ranked respondents,rather than the
top five
b. Page 4 of 24, paragraph H,and to the end of the first sentence,"...related to water resources.'
c. Under Section III Scope,add the following items:
• Technical support for water regulation
• Water regulatory matters
• Reclaimed water studies
d. Add one criteria:'Percentage of firm's work dedicated to Hydrology, Hydrogeology and Water
Resources projects",weight at 20%
e. Page 8 of 24,V. Proposal Evaluation and Selection, paragraph C,change City Council to Utilities Board
Motion to accept and incorporate these changes into the RFP.
Moved- J.Garcia Seconded-L.Murphy Approved 5-0
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SELECTION ADVISORY COMMRTEE MEETING APPROVED
OF THE CITY OF US CRUCES
June 10,2014
5. Other Items of Interest:
Next Regular Meeting:June 24,2014 at 9:30 am
6. Motion to adjourn meeting at 9:50 a.m.
Moved— J. Garcia Seconded—L. Reyes Approved 5-0
G
I—zl .
Mark Wi t
on,Chair
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