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06-10-2014 City of Las Cruces' APPROVED PEOPLE NE L P I NO PEOPLE SELECTION ADVISORY COMMITTEE MEETING MINUTES June 10,2014 9:30 a.m. 700 N. Main Street,Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Mark Winson,Chair Victoria Fredrick, Finance Jorge Garcia, Utilities Lisa Murphy,Transportation Loretta Reyes, Public Works David Weir, Community Development PERMANENT SAC MEMBERS ABSENT: SAC ALTERNATES PRESENT: CITY STAFF PRESENT: Karen Medina and Penny Wilson, Purchasing Adrienne Widmer, Cad Clark, Edward C de Baca, Utilities 1. Meeting called to order at 9:31 a.m. 2. Approval of SAC Meeting Minutes—4122/14 Moved— L.Murphy Seconded—L. Reyes Approved 5-0 3. The Chair read a Closed Meeting Statement stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal# 13-14-403,MPO Planning Studies—Missouri and University Avenues Re-solicitation,the Selection Advisory Committee voted to accept the rankings and begin negotiations with the highest-ranked respondent, Bohannan Huston Inc.of Las Cruces, NM,to obtain contract terms/condifions satisfactory to the City. The SAC authorized to negotiate,in succession,with remaining ranked firms in the event satisfactory terms/conditions could not be reached. 4. RFP review—Hydrology,Hydrogeology,and Water Resources Services Comments I Suggestions a. Page 4 of 24, paragraph G,change to contract with the top three ranked respondents,rather than the top five b. Page 4 of 24, paragraph H,and to the end of the first sentence,"...related to water resources.' c. Under Section III Scope,add the following items: • Technical support for water regulation • Water regulatory matters • Reclaimed water studies d. Add one criteria:'Percentage of firm's work dedicated to Hydrology, Hydrogeology and Water Resources projects",weight at 20% e. Page 8 of 24,V. Proposal Evaluation and Selection, paragraph C,change City Council to Utilities Board Motion to accept and incorporate these changes into the RFP. Moved- J.Garcia Seconded-L.Murphy Approved 5-0 Page 1 of 2 SELECTION ADVISORY COMMRTEE MEETING APPROVED OF THE CITY OF US CRUCES June 10,2014 5. Other Items of Interest: Next Regular Meeting:June 24,2014 at 9:30 am 6. Motion to adjourn meeting at 9:50 a.m. Moved— J. Garcia Seconded—L. Reyes Approved 5-0 G I—zl . Mark Wi t on,Chair Page 2 of 2