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12-09-2014 City of las Cruces' APPROVED PE0PII NEI P I N6 PEOPLE SELECTION ADVISORY COMMITTEE MEETING MINUTES December 9,2014 9:30 a.m. 700 N. Main Street,Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Jorge Garcia, Utilities I Acting Chair Victoria Fredrick, Finance David Maestas,Transportation Loretta Reyes, Public Works David Weir, Community Development PERMANENT SAC MEMBERS ABSENT: Mark Winson,Chair SAC ALTERNATES PRESENT: CITY STAFF PRESENT: Karen Medina,Purchasing Jessica Pena, Purchasing Penny Wilson,Purchasing OTHER EVALUATORS PRESENT: Jo Richards, HR Jessica Garrick, HR Cad Conley, Risk Management 1. Meeting called to order at 9:35 a.m. 2. Approval of SAC Meeting Minutes—11125114 Moved—Loretta Reyes Seconded—David Weir Approved 5-0 3. The Acting Chair read a Closed Meeting Statement saying the Selection Advisory Commidee met in Closed Session on November 25,2014 and only those limited items as stated in the posted notice were discussed: After evaluating Request for Proposal#14-15-078 ERP Program Manger Services Re-solicitation the Selection Advisory Committee voted to accept the rankings and begin negotiations with the highest-ranked respondent— Schafer Consulting of Dana Point, CA- to obtain contract terns/conditions satisfactory to the City. The SAC authorized to negotiate with the remaining firm in the event satisfactory termsloondi ions could not be reached. 4. Other Items of Interest: Next Regular Meeting:January 13,2015,at 9:30 am 5. Motion to adjourn meeting at 9:37 a.m. Moved—Loretta Reyes Seconded—Viclori redrick Approved 5-0 Jorge Gar ' ,Acting Chair Page 1 of 1