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08-06-2014 Committee Warehouse Meeting Wednesday, August 6, 2014 Present: Mark Johnston, Veronica Quezada, Joseph Anzivino, Sally Bales, Todd Bensley, Richard Clark, Barbara DeLeon, David Dollohan, Sergio Esparza, Victoria Fredrick, Pat Gomez, Franco Granillo, Joy Ann Lucero, Anthony Renio, Karen Medina, David Maestas, Melissa Nelson, James Nold, Viola Perea, Cheryl Rodriguez, Lori Romero, Gabriel Sapien, Johnna Macaw, Candace Brown, Victoria Delgado, Lissa Herrera, and Esther Martinez- Carrillo. Mr. Johnston a gave power point presentation on the Central Warehouse on where the group is at since the start of the Committee meetings, why we are doing this and where from this point we would like to move forward. Why are we doing this? • Inventory Loss (Employee Theft, Negligence, Obsolescence) • Inadequate Storage (Limits inventory control, Limits bulk buying, Safety issues, Inefficiencies. Goals: • Improve Fiscal Oversight • Improve Efficiency of Operations • Reduce Risk. Constraints: • Limited Funds • Staffing • Timeline Multiple Factor Decision Process • Facility • Inventory • Business • Start-Up Facility • Existing, Rent Build? • Location • Space • LayouUDesign Inventory • Management Strategy • Volume Discounts • Pricing Agreements Business • Scope of Operations • Policies, Procedures, Processes • Organizational placement Start-Up • Up-front costs • Budget • Accounting • Staffing What we know: • Operations Inventory • Phase in Approach • Storage Options: Records CenterNellow Building behind Fleet/Rent Next Step: Develop assessment criteria A. Storage Requirements B. Space Requirements Storage Requirements • Location • Identify inventory items and levels (general use/economy of scale) Space Requirements • General Inventory Storage -Inside -Outside Special Storage Needs • Hazardous • Climate Control • High Dollar Amounts • Limited Shelf Life Supplies and Equipment Space Layout • Warehouse Work Areas • Administrative Functions Installations/Fixtures • Shelving • Bins Identify Equipment Needs • Warehouse • Office People • Positions and Staffing Levels • Special Skills/Certifications Security What's next? • Develop Criteria • Assess Warehousing Alternatives • Compare Warehousing Alternatives Overview: • Moving forward to give recommendation to Brian. • Creating small groups to discuss topics in this presentation Next meeting will be scheduled for small groups. # � , M= z k u ! i kko 0E . \ ° _ \ CL J | k ` EE - \ { ak k \ \ \ ( § � t § > , > \ t