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01-10-20132a city of Las Cruces SENIOR PROGRAMS ADVISORY BOARD MEETING MINUTES 4 January 10, 2013—Munson Center 6 PRESENT: Chair Pleddie Baker; Vice Chair Marsha Burr, Secretary Felix Vega; Nadine Boor; Christine Courtney, Laura Roach 8 ABSENT: Ben Longwill, Marcie Loven, Lamaia Vaughn 10 GUESTS: Lori Grumet, Senior Programs Administrator; Sally Schutte, Senior Centers 12 Manager; Phillip Catanach, Recreation Program Manager; Nellie Garcia, Dial - A -Ride Program Coordinator; and Toni Flores, Recording Secretary 14 Chair Baker called the Senior Programs' Advisory Board meeting to order at 9:15 a.m. on 16 January 10, 2013, at City Hall, 700 N. Main Street, Las Cruces, NM. 18 MINUTES: Chair Baker asked for approval of the December 13, 2012, Board meeting minutes. L. Roach questioned lines 125 and 126 of the Board meeting minutes, which 20 made reference to a rental fee of $40.00 for the use of space at Munson Center for the Saturday night dances. She inquired if the dances will continue to be held at Munson 22 Center. S. Schutte, Senior Centers Manager, explained the Saturday night dances are sponsored by the Las Cruces Senior Citizens Corporation (LCSCC). The dances are not a 24 Senior Programs' sponsored activity. As a result, in June 2012 City staff reviewed the lease and operating agreements between the City and the LCSCC. At that time, the LCSCC was 26 asked to pay the City rent for the use of Munson Center in accordance with the terms of the operating agreement. She stated the Saturday night dances will continue as long as the 28 Las Cruces Senior Citizen's Corporation (LCSCC) pays the $40 an hour to rent the space. The LCSCC will also need to change their bylaws stating that they are willing to support 30 only Senior Programs. If the LCSCC agrees with these terms then the City will move forward with a new operating agreement. If the LCSCC chooses not to agree with these 32 terms, they will have to vacate the premises and relocate the LCSCC office, dances, Voyagers Club and the gift shop. After further discussion, L. Roach asked that a letter be 34 written and distributed to the Saturday night dancers clarifying the issues with the Saturday night dances. L. Grumet will follow up. 36 C. Courtney moved to approve the minutes of the December 13, 2013, Senior Programs 38 Advisory Board meeting. Motion seconded by N. Boor. Motion adopted unanimously. 40 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: L. Grumet, reported as of January 7, 2013 she was appointed as the new Senior Programs Administrator. She will focus her 42 attention solely on Senior Programs. S. Schulte has returned to her former position as the Senior Centers Manager, David Dollahon is the Acting Community and Cultural Services 44 Director. L. Grumet informed the Board the Senior Programs' managers: Sally Schutte, Roger Bishop, and Sonia Saldana will no longer be in attendance at the Board meetings, 46 unless there is a specific item of business that needs to be addressed. The managers will continue to prepare monthly reports, which L. Grumet will disseminate to the Board. C. 48 Courtney voiced her concerns with this new directive stating it was beneficial to have the managers present at the Board meetings should the Board have specific questions. L. Senior Programs Advisory Board Meeting Minutes January 10, 2013 Page 2 50 Grumet stated that in this particular situation a special meeting can be called by Chair Baker to discuss the issue. 52 Each year, the New Mexico Aging and Long Term Services Department and Non -Metro 54 Area Agency on Aging strongly encourage provider agencies to send as many representatives as possible to attend Senior Day at the New Mexico State Legislature. 56 Senior Day activities at the Roundhouse this year were scheduled for January 24, 2013. Board members and staff will be advocating on behalf of the Aging Network Capital Outlay 58 package. The package includes a request for the City of Las Cruces, in the amount of $588,000 for the purchase of replacement vehicles for the home delivered meals program 60 and the completion of the plans and design work for the central kitchen project. Secretary Vega, N. Boor and C. Courtney expressed an interest in attending Senior Day at the 62 Legislature. Chair Baker voiced his concern stating the ground work should begin in Las Cruces. Board members and staff should communicate to the State Legislators the Senior 64 Programs' capital outlay funding needs prior to the Legislature session. He stated the funds allocated for this trip could be better spent because it is difficult to meet with Legislators in 66 Santa Fe. Secretary Vega strongly disagreed stating that by attending these activities it shows support for senior programs in Las Cruces. Board members may contact the 68 Legislators and voice their support for the Aging Network Capital Outlay package via email, by writing a letter, or by calling State Legislators. 70 As per a requirement of the New Mexico Non -Metro Area Agency on Aging, mandatory 72 advisory board training was scheduled for April 11, 2013, from 10:00-11:00 a.m.at Munson Center following the regular Senior Programs Advisory Board meeting. 74 L. Grumet reported Munson Center has been closed since January 9, 2013, due to high 76 levels of carbon monoxide found inside the building. Dial -a -Ride patrons who normally dine at Munson Center are being transported to the Eastside Center. Participants who drive to 78 the Center are being asked to dine at the Benavidez Center. Grant -funded activities have been relocated to Eastside Center as well as other activities. L. Grumet reported the 80 sources of the problem were identified as the building's boiler, heating ventilation and air conditioning (HVAC) system and the kitchen hood. The fre 82 marshal has condemned the building. This means the building cannot be reopened until the issues with the HVAC system and the kitchen hood are 84 resolved. The fire marshal must authorize the reopening of the building. She stated the decision to close the facility was made because the City cannot 86 expose seniors to this health risk. Carbon monoxide is colorless and odorless. High levels can cause serious health problems, especially for the elderly, people 88 with chronic heart disease, and respiratory problems. 90 Sage Cafe is moving forward. A site visit for Board members was scheduled for March 12, 2013 at 1:30 p.m. It was suggested State legislators be invited to attend. Light 92 refreshments will be served. Transportation will be available from Munson Center to Sage Cafe upon request. Senior Programs Advisory Board Meeting Minutes January 10, 2013 Page 3 94 It was reported nominations for a Benavidez Center representative are currently being 96 accepted through the end of January. An election will be held in February. 98 PROGRAM SITE REPORTS: Laura Roach, Frank O' Brien Papen Center Representative, reported the meals are satisfactory. The restroom renovation has not been completed. She 100 hopes the Board will support the LCSCC In any way possible to continue the Saturday night dances. She stated that dancing is very beneficial because it promotes social, mental and 102 physical health. It is good exercise for seniors. 104 Vice Chair Burr, Munson Center representative, reported she attended a community meeting on the East Mesa. It was a very educational discussion regarding upcoming 106 community projects and road improvements. There was much discussion regarding the retirement program. She stated there was no mention of Senior Programs or Sage Cafe. 109 Vice Chair Burr announced Mayor Miyagishlma will be the guest at the next Board meeting. He will provide an update on projects that the City Council is working on. 110 Secretary Vega, Eastside Center representative, reported due to the closure of Munson 112 Center, attendance has increased at Eastside Center. The parking lots are crowded. City staff is working on installing the flag pole. Pool players requested the hours of operation at 114 the Eastside Center be extended until 5:00 p.m. The reason for the request is due to the closure of Munson Center and to accommodate the Influx of pool players. Staff will take 116 the request into consideration. 118 P. Baker reported the Network/Retired Senior Volunteer Program will hold its second annual volunteer fair on February 23, 2013, at the Branigan Cultural Center. He encouraged Board 120 members to attend and assist during the day of the event. 122 An update was provided on the Senior Programs Aging Master Plan. L. Grumet stated the funds for the Aging Master Plan were not carried over from last fiscal year. As a result, the 124 project has been put on hold until funds from this fiscal year are allocated for the project. 126 ADJOURNMENT: Meeting adjourned at 11:10 a.m. 128 Respectfully submitted, /�,/J�� 130/--f—� �` Pleddie Baker, Board Chair Felix Vega, 9 cre ary 132 134 Toni G. Flores, Recording �1JRecordinging Secretary El City of Las Cruces PEOPLE HELPING PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, January 10, 2013 9:00-11:00 a.m. Munson Center, 975 S. Mesquite Street AGENDA I. Call to Order II. Roll Call III. Conflict of Interest IV. Minutes: Approval of the December 13, 2012, Board Meeting Minutes V. Introduction of Guest(s): VI. Senior Program' Administrator's Report: a. Senior Programs' Update —Lori Grumet VII. Program Site Reports: a. Benavidez Center b Frank O'Brien Papen Community Center —Laura Roach C. Munson Center —Marsha Burr d. East Side Center —Felix Vega, Jr. e. Sage Cafe East Mesa —Nadine Boor f. RSVP Advisory Board Liaison—Pleddie Baker g. Other Board Member Reports VIII. Adjournment Next meeting— Thursday, February 14, 2013 at Munson Center, 975 S. Mesquite Street If you need an accommodation for a disability to enable you to fully participate in this event, please call 528-30001V or 528-32171TTY at least 48 hours before the event. Posted Date: January 3, 2013 RSVP & Network - November Genevieve and the Volunteers are doing GREAT! We should all be very proud of their efforts In November - 1680 hours were volunteered and recorded and two new stations (organizations), seeking volunteers, were established: the Mesilla Valley Community of Hope and the Southwestern Environmental Center. January 2013 — There is a possibility that RSVP & the Network may he able to hire a part time (a little more than 10 hours/week) Contract Clerical Employee with Grant monies they have. November 30 — Genevieve made a presentation on RSVP and the Network to the folks at Golden Mesa. Lots of questions were asked and many were on other Senior Programs. December 19 — Genevieve will make a presentation on RSVP and the Network to the folks at the Good Samaritans Village. Senior Advisory Board Action Item — Genevieve needs us to recommend any organization she should make a presentation to on RSVP & the Network. Please provide her a name and contact information for any you might think of. Her desired outcome is to enroll new individuals in our RSVP Focus Areas support to veterans and environmental stewardship. November 28 — The 2013 Volunteer Fair Planning Committee, consisting of 1 I members representing 8 organizations, has met twice. Sub -Committees have been formed and the date, time, and place for the 2013 Volunteer Fair has been established. The next meeting of the complete Committee has been set for January 23, but the various Sub -Committees will be meeting between now and then. December 11 — A picture was taken of representatives of the 2013 Volunteer Fair Organizations for promotional purposes. Genevieve represented us. February 23 — The 2013 Volunteer Fair will be held at Branigan Cultural Center from 9:00 am to 1:00 pm on Saturday, February 23. The Mayor has been invited to kick off the event. Senior Advisory Board Action Item — We are looking for 10 RSVP Volunteers to assist with the Fair between the hours of 8:00 am and 2:00 pm, to do such things as: help organizations set up their table, walk the Farmers Market promoting the Fair, registering people, passing out goodies & surveys, or serving refreshments. December 7 — Genevieve held a Recognition & Thank You Breakfast for RSVP and Network Volunteers at the Break an Egg Restaurant. 25 Volunteers attended and special awards were given to 10 Volunteers, based on their having served over 100 hours with Senior Programs in January through October of 2012. You may recognize some of the names: Sandy Sigel — 145.5 hours Flier Armendariz — 148.5 hours Rose Gonzales — 185.5 hours Julia Ortiz — 192.5 hours Renate Ickstadt — 219 hours Linda Miller — 226 hours Flom Seamons — 226 hours Belia Alvarez — 281.5 hours Tessie Shelden — 301 hours Gertrude Wolschon — 329 hours