Loading...
02-14-2013city 0f Las Cruces' ....... 2 SENIOR PROGRAMS ADVISORY BOARD MEETING MINUTES February 14, 2013—Munson Center 4 PRESENT: Chair Pleddie Baker; Vice Chair Marsha Burr, Secretary Felix Vega; 6 Christine Courtney, Ben Longwill, Marcie Loven, Laura Roach, Lamaia Vaughn; Fred Cantonwine, Benavidez Center Representative (Elected, 8 but not officially appointed) 10 ABSENT: Nadine Boor 12 GUESTS: Lori Grumet, Senior Programs Administrator; Guille Carranza, Office Assistant; and Toni Flores, Recording Secretary 14 Chair Baker called the Senior Programs' Advisory Board meeting to order at 9:00 a.m. 16 on February 14, 2013, at Munson Senior Center, 975 S. Mesquite Street, Las Cruces, NM. 18 MINUTES: Secretary Vega moved to approve the minutes of the January 10, 2013, 20 Senior Programs Advisory Board meeting. Motion seconded by Vice Chair Burr. Vote: P. Baker, Aye; Vice Chair Burr, Aye; Secretary Vega, Aye; C. Courtney, A Longwill, 22 Aye; M. Loven, Abstained; L. Roach, Aye; L. Vaughn, Aye. Motion adopted. 24 Fred Cantonwine, newly elected Benavidez Center representative, was introduced and welcomed. 26 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: L. Grumet, Senior Programs 28 Administrator, distributed and reviewed the January 2013 monthly report. The report contains updates from the program managers: Roger Bishop, Nutrition and Meal 30 Services Program Manager, Sally Schulte, Senior Centers Manager; and Sonia Saldana, Long Term Care Services Manager. Discussion followed regarding the 32 closure of Munson Center as a result of high levels of carbon monoxide found in the building. Since Munson Center was reopened the CO2 levels have been closely 34 monitored and the levels are again normal No additional problems have been detected Board members recommended creating a telephone tree to ensure the Board 36 is notified when there are issues. 38 The renovation of the Frank 0' Brien Papen center restrooms on the north side has been completed. L. Roached stated there have been no improvements made to the 40 restrooms on the south side of the building. L Grumet added Facilities is awaiting hardware to arrive that was ordered on February 11 2013. 42 An election was held on February 11, 2013 to elect a Benavidez Center representative. 44 Mr. Fred Cantonwine, who ran opposed, was official declared the winner of the election on March 11, 2013. Appointment is pending Mayor and/or Council approval The 46 Member -At -Large position is currently vacant. Any person interested in serving on the 48 Senior Programs Advisory Board Meeting Minutes February 14, 2013 Page 2 The congregate meals donations have decreased. Senior Programs is behind on its 50 projected goals for the year. Staff will post information regarding the importance of increasing meal contributions in order to maintain the high quality meals. L. Grumet 52 attributes the decrease in donations to the closure of Munson Center, economy, etc. Homebound meal contributions are on target. Staff is working on meal delivery route 54 efficiencies with the assistance of a computerized system. Overall, the average meal donations have decreased over the last year. Board members were asked to advocate 56 for meal donations. 58 In -Home Services continues to work on filling vacant positions. Currently, there are 38 individuals on the home care waiting list and 7 on the respite care services waiting list. 60 L. Grumet informed the Board Senior Programs is one-fourth of the way in meeting the 62 Title IIID health and wellness proposed units of service. S. Schutte will be expanding health and wellness classes to increase units of service so that Senior Programs does 64 not lose funding for not meeting its projected goals. A letter is in the process of being submitted to Jenny Martinez Non Metro Area Agency on Aging Director, to request the 66 units of service be waived for Title IIID services for Fiscal Year 2013. 68 The Las Cruces Senior Citizens Corporation has expressed an interest in continuing to rent the facility for the Saturday night dances. Dances have been scheduled at Munson 70 Center for March 2013. 72 The Senior Programs managers have participated in developing the Fiscal Year 14 status quo budget. Adjustments were made to the FY 14 operating budget in order to 74 offset the increase in personnel costs. 76 In an attempt to save paper, Board members requested the monthly reports be copied double -sided Chair Baker L Vaughn and C. Courtney requested electronic copies of 78 the reports. 80 L. Grumet distributed a copy of the letter that will be provided to the Saturday night dancers. After review, Board members recommended changes to better clarify the 82 relationship between the Las Cruces Senior Citizens Corporation and the City of Las Cruces. L. Grumet explained the Corporation has decided they do not want to enter 84 into an agreement with the City of Las Cruces. As a result, they will be relocating the office, Enchanted Expressions gift shop and the Voyagers office to another location 86 effective March 1, 2013. 88 PROGRAM SITE REPORTS: Fred Cantonwine, Benavidez Center Representative, stated the participants of the center have requested a bulletin board be placed in the 90 dining room. The previous bulletin board was removed due to a maintenance issue. F.. Senior Programs Advisory Board Meeting Minutes February 14,2013 Page 3 F. Cantonwine is working on recruiting volunteers. He stated the bulletin board is an 92 effective means of communication that he would like to see reinstated. L. Grumet will follow up with staff. 94 Laura Roach, Frank O' Brien Papen Center Representative, stated the participants are 96 looking forward to the completion of the restroom renovations on the south side of the building as reported at the previous meeting. She has received complaints trom the 98 participants relative to the draft coming into the dining room from the outside. The front door opens directly to the dining room allowing the cold wind to enter into the dining 100 room. It is very difficult to keep the dining room warm for the participants. The maintenance staff has attempted to adjust the thermostat hoping this will resolve the 102 issue. There was a recommendation that a portable barrier be placed on the front doors to help with the draft coming into the dining room. L. Roach also expressed her concern 104 with the food that is being served cold. She recommended placing the trays on a separate compartment on the steam table to keep the trays warm. She asked if the 106 temperature of the food can be monitored on the steam table to ensure the food is at 108 Vice Chair Burr, Munson Center Representative, asked if there was an emergency 110 response system in place to inform the public of emergency situations. M. Loven and Vice Burr stated there was a lack of information provided to the public during the closure 112 of the Munson Center. The inability to access staff either in person or by phone made it a very stressful and frustrating for the public. It was suggested that Udell Vigil, Public 114 Information Manaaer, be invited to the Board meetinq to discuss ways the staff can 116 public This also includes emergency situations as well as daily or upcoming events, activities and programs. L. Grumet stated there are currently 16,000 seniors residing 118 within City limits. Of this amount, Senior Programs serves less than 10 percent. Currently Senior Programs does not have a marketing plan in place. She will work with 120 staff to develop an effective outreach and marketing plan. There are so many seniors in the community who could benefit and value the programs and services offered by 122 Senior Programs, if only they knew about these services. It was requested that Board members submit to L Grumet their ideas of what an effective marketing plan should 124 include The feedback can be emailed to Igrumet(a)las-cruces.orq mailed to P.O. Box 20000 or hand carried to the front desk receptionist. L. Grumet reported the newsletter 126 is an effective tool to communicate information. It will continue to be printed and distributed. There is a possibility the newsletter will not be mailed to the participants 128 due to the lack of funding. M. Loven added the advertisement for the artist of month presentation at City Hall has ceased. She requested the advertisements be reinstated. 130 Senior Programs needs to support the arts. It was also requested that Board members Senior Programs Advisory Board Meeting Minutes February 14, 2013 Page 4 132 activities, issues of concern. etc. Talking points will be helpful to communicate with City Councillors. 134 Vice Chair Vega, Eastside Center representative, reported the flag pole and the flag 136 have been installed. The computers have been installed but are not workina. L. 138 Sage Cafe is moving forward. A site visit for Board members has been scheduled for 140 March 12, 2013 at 1:00 p.m. Transportation will be available from Munson Center, 142 P. Baker reported the Network/Retired Senior Volunteer Program will hold its second annual volunteer fair on February 23, 2013, at the Branigan Cultural Center. Thirty non- 144 profit organizations have registered for the event. G. Kirk, Volunteer Coordinator, will be promoting the event on ABC 7 and KRWG. It was also suggested she contact 570 I46 Radio. Tori Villa, RSVP Assistant, is working 30 hours a week in the Network. The RSVP proposal has been submitted requesting a total of $73,000 in funding for next 148 fiscal year. G. Kirk was commended on the informative newsletter. 150 B. Longwill noted he may be unable to attend next month's Board as a result of his jury duty assignment. 152 Secretary Vega reported the 2013 Senior Day at the New Mexico State Legislature was 154 very successful. Board members and staff visited with Representative Steinborn, Representative Cote, and Representative McMillian. The group participated for the 156 purpose of advocating on behalf of the Aging Network Capital Outlay package which includes a request for replacement vehicles for the home delivered meals programs. All 158 Legislators and staff were very receptive. The group also visited two senior centers in Santa Fe. 160 The request for the completion of the construction plans of the central kitchen project 162 was placed on hold. The City staff will include the project with the City capital outlay request. However, it is not a listed as a priority. The estimated total cost of the project 164 is 3.6 million. To date, funding has been allocated for the purchase of land and preliminary design work. The land has been purchased and the design complete but 166 the construction plans have not been done. This will require about half a million dollars. It was requested that Board members contact their respective City Councillor to explain 168 the completion of this project is a top priority and ask for their support. The purpose of the central kitchen is to centralize the food preparation for the homebound meals. The 170 state -of -art kitchen will accommodate future projected growth in the program. At this time the meal preparation is taking place in two separate kitchens--Eastside and the 172 Benavidez Centers. Chair Baker requested a presentation be made at the next Board Senior Programs Advisory Board Meeting Minutes February 14, 2013 Page 5 meeting providing a breakdown of the funding allocated for this project. He also 174 requested talking points to discuss with City Councillors. 176 As per a requirement of the New Mexico Non -Metro Area Agency on Aging, mandatory advisory board training is scheduled for April 11, 2013, from 10:00-11:00 a.m., following 178 the regular Senior Programs Advisory Board meeting. 180 ADJOURNMENT: Meeting adjourned at 11:00 a.m. 182 Respectfully submitted, 184 z /' z/• / 86 Pledddd�ie,BBaker, Board Chair 188 Toni G. Flores, Recording Secretary Felix VegaAcre ary