04-11-20132 p!RnU.p!M
SENIOR PROGRAMS ADVISORY BOARD MEETING MINUTES
4 April 11, 2013—Munson Center
6 PRESENT: Chair Pleddie Baker, Secretary Felix Vega, Fred Cantonwine, Christine
Courtney, Ben Longwill, Marcie Loven, Laura Roach, Sandy Siegel,
8 Lamaia Vaughn
10 ABSENT: Dianne Jordan
12 GUESTS: Lori Grumet, Senior Programs Administrator; Sally Schulte, Senior
Centers Manager; Roger Bishop, Nutrition and Meal Services Manager;
14 Guille Carranza, Office Assistant Senior; and Toni Flores, Recording
Secretary
16
Chair Baker called the Senior Programs' Advisory Board meeting to order at 9:00 a.m.
18 on April 11, 2013, at Munson Center, 975 S. Mesquite Street, Las Cruces, NM.
20 Chair Baker inquired if Board members had a conflict of interest with any item of
business on the agenda.
22
MINUTES: The March 14, 2013, Senior Programs Advisory Board meeting minutes
24 were reviewed. A correction was made to line 126--the word "stull" was changed to
"stall." L. Roach noted a correction was also made to the February 14, 2013, minutes
26 on line 44—the word "official" was changed to "officially." However, the correction was
not recorded on the March 14, 2013 minutes. She requested a notation of the
28 correction be included in the March 14, 2013 Board meeting minutes. Secretary Vega
moved to approve the minutes of the March 14, 2013, Senior Programs' Advisory Board
30 meeting, as amended. Motion seconded by Secretary C. Courtney. Motion
unanimously adopted.
32
PUBLIC COMMENTS: No public comments.
34
SENIOR PROGRAMS ADMINISTRATOR'S REPORT: L. Grumet provided a list and
36 an update on the board action items. The action items have either been completed, are
out of the scope of the Board, are pending or are on -going. The pending action items
38 will continue to be monitored and tracked. Board members discussed action item # 26.
40 and define the Board's duties and responsibilities. C. Courtney seconded the motion.
Vote: Chair Baker --aye; Secretary Felix Vega --Aye; Fred Cantonwine—Aye; Christine
42 Courtney —Aye; Laura Roach --Aye, Lamaia Vaughn --Aye, Marcie Loven—opposed.
Motion adopted.
44
A draft summary of comments received at the public hearings held on March 20, 2013
46 at Eastside Center; March 22, 2013 at the Frank O'Brien Papen Center; March 26, 2013
at Munson Center and on March 29, 2013, at the Benavidez Center has been compiled.
48 Board members requested the finalized response to the comments be posted at all
Senior Programs Advisory Board Meeting Minutes
April 11, 2013
Page 2
centers. In addition. Chair Baker requested individuals who provided comments at the
50 public hearings should receive a personal response to their comment.
52 L. Grumet announced Marsha Burr submitted her letter of resignation effective April 10,
2013, as the Senior Programs' Advisory Board Munson Center representative. An
54 election will be held for a Munson Center representative in the near future. If anyone
knows of an interested individual, please direct them to the City Clerk's office at City
56 Hall to complete a Board Appointee Application.
58 M. Burr did express an interest in continuing to serve on the Non -Metro Area Agency on
Aging Advisory (NMAAA) Council. After further discussion, M. Loven moved and C.
60 Courtney seconded the motion that the Board recommends and supports Marsha Burrs
continued appointment to the NMAAA Advisory Council, as long as membership of
62 Senior Programs' Advisory Board is not a requirement of the Advisory Council. L.
Grumet will contact the NMAAA for clarification on council member qualifications.
64
The Board reviewed the draft of the Food and Facilities' Policy. The policy was
66 developed as a result of homemade food brought into City facilities. After discussion, L.
Vaughn requested on line 29 that the word "homemade" be added to the sentence.
68 Board members tabled this item of business until the next Board meeting to allow
enough time for Board review.
70
The NMAAA will be conducting an onsite assessment of Senior Programs April 23-26,
72 2013. The entrance conference has been scheduled for April 23, 2013 at 9:00 a.m. and
the exit conference to review program findings will be held on Friday, April 26, 2013 at
74 1:30 p.m. at Munson Center. Board members were invited and encouraged to attend
the meetings.
76
PROGRAM SITE REPORTS: Fred Cantonwine, Benavidez Center Representative,
78 reported there was good participation at the public hearing held at the center. He
thanked R. Bishop for the fundraising efforts he conducted at the Center. R. Bishop's
80 efforts have resulted in an increase in meal contributions.
82 Laura Roach, Frank 0' Brien Papen Center Representative, reported the restroom
renovations have been completed to the participants' satisfaction. Soap and towel
84 dispensers have been appropriately relocated. The ramp leading to the dining room
entrance has been cleaned. This is the first time it has been cleaned in a long time. A
86 coat rack with a shelf for caps is still needed in the dining room. Darrell, the kitchen
volunteer, did an excellent job and will be missed. L. Roach stated she hopes the City
88 will consider placing a portable barrier on the front entrance to the dining room to help
with the wind and/or drafts coming into the dining room. Chair Baker made reference to
Senior Programs Advisory Board Meeting Minutes
April 11, 2013
Page 3
90 the action item report which notes a work order has been placed. One suggestion that
L. Roach would like to pass on is that the participants want. "more enchiladas."
92
The Munson Center reaccreditation, due November 2015, was discussed. Within the
94 next two to three months L. Grumet will appoint a team to work on the Munson Center
reaccreditation process.
96
Secretary Vega, Eastside Center Representative, stated the public hearing was very
98 productive with several comments received from those in attendance. A newspaper
stand has been installed at the front entrance of the building as a result of a comment
100 made during the public hearing.
102 S. Sigel, Sage Cafe representative, stated there has been progress made to the
landscaping at Sage Cafe facility.
104
M. Loven expressed her disappointment that there were not more board members
106 present at the public hearings.
108 As per a requirement of the New Mexico Non -Metro Area Agency on Aging, L. Grumet
conducted mandatory advisory board training.
110
ADJOURNMENT: Meeting/ training adjourned at 11:00 a.m.
112
Respectfully submitted, /
114 �// � �l� i`
116 Pled/diiieeBalker, Board Chair Felix Vega,�9 cre ary
118 �l "" U "" '"r
Toni G. Flores, Recording Secretary
120