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04-11-20132 p!RnU.p!M SENIOR PROGRAMS ADVISORY BOARD MEETING MINUTES 4 April 11, 2013—Munson Center 6 PRESENT: Chair Pleddie Baker, Secretary Felix Vega, Fred Cantonwine, Christine Courtney, Ben Longwill, Marcie Loven, Laura Roach, Sandy Siegel, 8 Lamaia Vaughn 10 ABSENT: Dianne Jordan 12 GUESTS: Lori Grumet, Senior Programs Administrator; Sally Schulte, Senior Centers Manager; Roger Bishop, Nutrition and Meal Services Manager; 14 Guille Carranza, Office Assistant Senior; and Toni Flores, Recording Secretary 16 Chair Baker called the Senior Programs' Advisory Board meeting to order at 9:00 a.m. 18 on April 11, 2013, at Munson Center, 975 S. Mesquite Street, Las Cruces, NM. 20 Chair Baker inquired if Board members had a conflict of interest with any item of business on the agenda. 22 MINUTES: The March 14, 2013, Senior Programs Advisory Board meeting minutes 24 were reviewed. A correction was made to line 126--the word "stull" was changed to "stall." L. Roach noted a correction was also made to the February 14, 2013, minutes 26 on line 44—the word "official" was changed to "officially." However, the correction was not recorded on the March 14, 2013 minutes. She requested a notation of the 28 correction be included in the March 14, 2013 Board meeting minutes. Secretary Vega moved to approve the minutes of the March 14, 2013, Senior Programs' Advisory Board 30 meeting, as amended. Motion seconded by Secretary C. Courtney. Motion unanimously adopted. 32 PUBLIC COMMENTS: No public comments. 34 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: L. Grumet provided a list and 36 an update on the board action items. The action items have either been completed, are out of the scope of the Board, are pending or are on -going. The pending action items 38 will continue to be monitored and tracked. Board members discussed action item # 26. 40 and define the Board's duties and responsibilities. C. Courtney seconded the motion. Vote: Chair Baker --aye; Secretary Felix Vega --Aye; Fred Cantonwine—Aye; Christine 42 Courtney —Aye; Laura Roach --Aye, Lamaia Vaughn --Aye, Marcie Loven—opposed. Motion adopted. 44 A draft summary of comments received at the public hearings held on March 20, 2013 46 at Eastside Center; March 22, 2013 at the Frank O'Brien Papen Center; March 26, 2013 at Munson Center and on March 29, 2013, at the Benavidez Center has been compiled. 48 Board members requested the finalized response to the comments be posted at all Senior Programs Advisory Board Meeting Minutes April 11, 2013 Page 2 centers. In addition. Chair Baker requested individuals who provided comments at the 50 public hearings should receive a personal response to their comment. 52 L. Grumet announced Marsha Burr submitted her letter of resignation effective April 10, 2013, as the Senior Programs' Advisory Board Munson Center representative. An 54 election will be held for a Munson Center representative in the near future. If anyone knows of an interested individual, please direct them to the City Clerk's office at City 56 Hall to complete a Board Appointee Application. 58 M. Burr did express an interest in continuing to serve on the Non -Metro Area Agency on Aging Advisory (NMAAA) Council. After further discussion, M. Loven moved and C. 60 Courtney seconded the motion that the Board recommends and supports Marsha Burrs continued appointment to the NMAAA Advisory Council, as long as membership of 62 Senior Programs' Advisory Board is not a requirement of the Advisory Council. L. Grumet will contact the NMAAA for clarification on council member qualifications. 64 The Board reviewed the draft of the Food and Facilities' Policy. The policy was 66 developed as a result of homemade food brought into City facilities. After discussion, L. Vaughn requested on line 29 that the word "homemade" be added to the sentence. 68 Board members tabled this item of business until the next Board meeting to allow enough time for Board review. 70 The NMAAA will be conducting an onsite assessment of Senior Programs April 23-26, 72 2013. The entrance conference has been scheduled for April 23, 2013 at 9:00 a.m. and the exit conference to review program findings will be held on Friday, April 26, 2013 at 74 1:30 p.m. at Munson Center. Board members were invited and encouraged to attend the meetings. 76 PROGRAM SITE REPORTS: Fred Cantonwine, Benavidez Center Representative, 78 reported there was good participation at the public hearing held at the center. He thanked R. Bishop for the fundraising efforts he conducted at the Center. R. Bishop's 80 efforts have resulted in an increase in meal contributions. 82 Laura Roach, Frank 0' Brien Papen Center Representative, reported the restroom renovations have been completed to the participants' satisfaction. Soap and towel 84 dispensers have been appropriately relocated. The ramp leading to the dining room entrance has been cleaned. This is the first time it has been cleaned in a long time. A 86 coat rack with a shelf for caps is still needed in the dining room. Darrell, the kitchen volunteer, did an excellent job and will be missed. L. Roach stated she hopes the City 88 will consider placing a portable barrier on the front entrance to the dining room to help with the wind and/or drafts coming into the dining room. Chair Baker made reference to Senior Programs Advisory Board Meeting Minutes April 11, 2013 Page 3 90 the action item report which notes a work order has been placed. One suggestion that L. Roach would like to pass on is that the participants want. "more enchiladas." 92 The Munson Center reaccreditation, due November 2015, was discussed. Within the 94 next two to three months L. Grumet will appoint a team to work on the Munson Center reaccreditation process. 96 Secretary Vega, Eastside Center Representative, stated the public hearing was very 98 productive with several comments received from those in attendance. A newspaper stand has been installed at the front entrance of the building as a result of a comment 100 made during the public hearing. 102 S. Sigel, Sage Cafe representative, stated there has been progress made to the landscaping at Sage Cafe facility. 104 M. Loven expressed her disappointment that there were not more board members 106 present at the public hearings. 108 As per a requirement of the New Mexico Non -Metro Area Agency on Aging, L. Grumet conducted mandatory advisory board training. 110 ADJOURNMENT: Meeting/ training adjourned at 11:00 a.m. 112 Respectfully submitted, / 114 �// � �l� i` 116 Pled/diiieeBalker, Board Chair Felix Vega,�9 cre ary 118 �l "" U "" '"r Toni G. Flores, Recording Secretary 120