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08-08-20132 City of Los Cruces ...al ."... .11, SENIOR PROGRAMS' ADVISORY BOARD MEETING MINUTES 4 August 8, 2013—Eastside Center 6 PRESENT: Chair Pleddie Baker, District 4 Representative; Fred Cantonwine, Benavidez Center Representative; Dianne Jordan, Member -at -Large; 8 Christine Courtney, District 6 Representative; Marcie Lover, District 2 Representative; Laura Roach, Frank O' Brien Papen, Representative, 10 Sandy Sigel, District 5 Representative; Lamaia Vaughn, District 1 Representative; Sharlene Wittern, Munson Center Representative 12 ABSENT: Secretary Felix Vega, Eastside Center Representative; Ben Longwill, 14 District 3 Representative 16 GUESTS: David Dollahon, Acting Community and Cultural Services Director; Lori Grumet, Senior Programs Administrator; Marilu Darby, Terry Bloom, 18 Richard Estepp, Phyllis Estepp, Elena Meza, Connie Coca, and Toni Flores, Recording Secretary 20 CALL TO ORDER: Chair Baker called the Senior Programs' Advisory Board meeting to 22 order at 9:05 a.m. on August 8, 2013, at the Eastside Community Center, 310 N. Tornillo Street, Las Cruces, NM. 24 CONFLICT OF INTEREST: Chair Baker inquired if Board members had a conflict of 26 interest with any item of business on the agenda. There were no conflicts identified with the items of business on the agenda. 28 MINUTES: The Senior Programs Advisory Board reviewed the July 11, 2013 Board 30 meeting minutes. The minutes were amended as follows: Page 7, line 258, "Sage Caf6 Representative" was changed to read "District 5 representative." Page 7, line 258 the 32 words, "at the Sage Cafe" were inserted after "plywood." Page 4, Line 172 the word "of' was changed "to" and the word "in" was changed to "on." S. Sigel moved to approve 34 the July 11, 2013 Board meeting minutes as amended. The motion was seconded by L. Vaughn. Motion unanimously adopted. 36 INTRODUCTIONS: Mayor Ken Miyagishima and Councillor Sorg were introduced and 38 welcomed. Mayor Miyagishima stated that it was always a pleasure visiting the various Boards that he and the City Council appoint. He is very appreciative of the work that 40 the Board does, especially for the senior citizens of Las Cruces. He asked for suggestions on ways that the City Council could utilize some of the information that is 42 discussed at these Board meetings to improve Senior Programs. He stated that City Council and management recognize the fact that more and more seniors are relocating 44 to Las Cruces, with the increase in senior population are expanded roles and services. He stated that there is a commitment from City Council to make sure that the City of Las 46 Cruces will always have the excellent programs, services and food to serve seniors. For this reason, it is important to attend one of the upcoming community input meetings 48 regarding the City's proposed Gross Receipts Tax (GRT) increase. The proposed tax Senior Programs Advisory Board Meeting Minutes August 8, 2013 Page 2 increase is three -eighths of one -percent. The increase amounts to an increase of 4 50 cents for every $10,00, The funds collected from the proposed increase will be kept in a separate transparent fund and will be used strictly to replace the funding that the City is 52 losing when the state eliminates the Hold Harmless payments to the City. The GIRT increase is necessary in order for the City to continue to provide the current level of 54 quality services and programs. Mayor Miyagishima stated that voter approval is not necessary for the implementation of the GIRT but City Council recognizes the 56 importance of informing and receiving input from the residents of Las Cruces and that is the reason a series of meetings are being held in the community. He stated the 58 revenue generated from the increase in GIRT will be sufficient to allow the City to continue to provide and enhance the programs and services the City already provides 60 and also prepares the City to accommodate future growth. An example of a project that could be completed with this funding is the central kitchen project. The City Council will 62 be voting on the proposed tax increase at the September 3, 2013 Council meeting. Mayor Miyagishima reiterated the City of Las Cruces is a great organization with a great 64 City Council, great managers, dedicated and hardworking employees that want to do their very best so that we can have a vibrant community that we can be proud of. 66 L. Vaughn voiced her concern about the vacant buildings on El Paseo that belong to the 68 City and other businesses that are currently not being utilized and are an eyesore for Las Cruces. This includes the Amador House. Board members inquired if the City was 70 actively pursuing some methodology to reverse the trend. Councillor Sorg responded that there is a plan to revitalize the El Paseo corridor, which runs from the Las Cruces 72 Convention Center to downtown Las Cruces. He added the Chamber of Commerce has acquired the Amador House and they are in the process of acquiring a permit to begin 74 work on the building. 76 Mayor Miyagishima and Councillor Sorg foresee the senior population increasing in the next five years and the City's need to enhance and increase services to meet the 78 demands of the growing senior population. Trends Mayor Miyagishima has noticed in the past few years are that New Mexico is one of the top five states that attracts 80 retirees, people are living longer, people want more activities and more services for this reason the Board members play an important role in providing feedback to Council in 82 regards to the residents' needs. Board members were invited and encouraged to attend a City Council work session to discuss issues of concerns, provide recommendations, 84 etc. The Board is scheduled to attend the September 23, 2013, work session. Mayor Miyagishima and Councillor Sorg were thanked for attending the Board meeting. 86 PUBLIC COMMENTS: There were no public comments. 88 Senior Programs Advisory Board Meeting Minutes August 8, 2013 Page 3 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: Board members reviewed the 90 Senior Programs' monthly report. Chair Baker inquired if there were any questions. There were no questions from the Board members. 92 PROGRAM SITE REPORTS: Laura Roach, Frank O'Brien Paper Center 94 representative, reported there was a problem at the Center. Seniors have the attitude that they can ask for more services, but they are not willing to pay for the services. 96 Even though, there is good participation at the meal site when a popular meal is being served, seniors put very little money in the congregate meals' donation box. L. Grumet 98 reiterated the Older Americans' Act states that any person 60 years of age or older is not required to make a contribution in order to receive a meal. Senior Programs 100 encourages and tries to educate seniors about the importance of donations. She added a revised budget is being submitted to the Non -Metro Area Agency on Aging for 102 consideration. If approved, the meal cost for individuals under 60 years of age will increase from $6.75 to $8.00. There will undoubtedly be an increase in the suggested 104 meal donation for eligible individuals 60 years of age and older. 106 The center has a hardworking, dedicated volunteer who caters to the seniors. However, L. Roach feels seniors should be waiting on themselves so that they can remain mobile 108 and independent. L. Roach concluded that there are many happy seniors at the center who are enjoying the meals and the fellowship. 110 S. Wittern, Munson Center representative, was happy to announce a Christmas Bazaar 112 will be held in December 2013 at Nopalito's Galleria. The Bazaar will exhibit artwork from Senior Programs' artists 50 years of age and older. The artwork can be for display 114 only or for sale to the public. An Art Gallery for the Love of Art Month in February 2014 is also being planned at the Benavidez Center. 116 A participant of the Eastside Center expressed her disappointment with the cleanliness 118 of the facility and the lack of pride from the staff. The individual walked into the women's restroom and noticed the floor was filthy black and in need of mopping. In 120 other areas of the building the floor needed to be vacuumed and the furniture dusted. The participant reported the popcorn that had spilled on the floor was there for a week 122 before it was cleaned up. L. Grumet asked for written documentation and will follow up with the employee's supervisor. The participant added the Eastside Center is a 124 beautiful building. There is a lot that is being offered at the Center. It is great but to come in and see that it is not being cleaned and taken care of by the people the City 126 pays, is a disgrace. The employee also sits and smokes outside by the front door. This is a health safety issue. 128 S. Sigel, District 5 representative, reported the plywood at the Sage Cafe facility that 130 was covering the windows has been fixed. The drip -system water leak has been fixed. Senior Programs Advisory Board Meeting Minutes August 8, 2013 Page 4 She also added that it seems as if no one cares about Munson Center. The tables in 132 the lobby are dirty and need cleaning. The center looks grubby. 134 T. Bloom stated that it was very difficult to find a volunteer job. It was suggested that T. Bloom contact Genevieve Kirk, Volunteer Coordinator, to discuss volunteer 136 opportunities that best fit her needs and interests. 138 C. Courtney stated she has reconsidered her decision to resign from the Board. She will continue to serve on the Board as the District 6 representative. 140 L. Vaughn, District 1 representative, stated she was also re-evaluating her commitment 142 to the Board. She was happy to announce she has renewed her commitment to this Board and is eager to work with the Board to continue to move the Board forward. 144 M. Loven is looking forward to attending the New Mexico Conference on Aging to be 146 held in Albuquerque, NM, from August 20-21, 2013. 148 L. Grumet announced Senior Programs will not be sponsoring the Thanksgiving Day meal this year. The total cost to the City to prepare and serve the meal is approximately 150 $4,000. This is not a cost-effective meal because the City does not get reimbursed for this meal. It was recommended an article be written in the newsletter to inform 152 participants that there will not be a Thanksgiving Day meal at Munson Center this year so that they can make other arrangements. Chair Baker suggested the Board consider 154 sending a letter to the City Council and Mayor Miyagishima asking for special funding to provide a Thanksgiving Day meal for seniors. It was recommended that this issue be 156 discussed with Mayor Miyagishima and City Council during the work session to be held on September 23, 2013, where the Senior Programs Advisory Board will be given an 158 opportunity to discuss issues of concern with the City Council. 160 Chair Baker appointed a committee consisting of: C. Courtney, L. Vaughn, and M. Loven to work with Genevieve Kirk, Volunteer Coordinator; Sally Schutte, Senior 162 Centers Manager, and Roger Bishop, Nutrition and Meal Services Manager, an alternative for the Thanksgiving Day meal so that seniors that do not have any family 164 are not home alone. 166 As per the Board's request S. Schutte, Senior Centers Manager, provided a calendar of upcoming programs/activities/events. Board members were encouraged to participate. 168 Chair Baker asked for a volunteer to serve as the liaison between the Senior Programs 170 Advisory Board and the Parks and Recreation Advisory Board. Senior Programs Advisory Board Meeting Minutes August 8, 2013 Page 5 172 There was discussion regarding the lack of participation with the Art Show held in June 2013. As a result, M. Loven recommended the Master Images Artist of the Month 174 program be cancelled. L. Grumet stated that if the space that is currently designated for the Artist of the Month displays at City Hall is not used, there are other individuals 176 interested in the space. Discussion followed regarding the art displays. There was a request to place this item on next month's agenda for further discussion. 178 UNFINISHED BUSINESS: An election for the office of Vice Chair for the Senior 180 Programs Advisory Board was conducted. The Nomination's Committee submitted one nomination: Dianne Jordan. There being no other nominations. D. Jordan accepted l82 the nomination and was declared the winner by acclamation. 184 Vice Chair Jordan pointed out there are discrepancies in the Senior Programs Code of Conduct and the Las Cruces Municipal Code related to banning procedures and 186 grievance procedures. L. Grumet will follow up the Legal Department to resolve the inconsistencies. Due to the lack of time, a motion was made by L. Vaughn and 188 seconded by C. Courtney to table the following items of business until the next Board meeting: Review and approval of the Amended Senior Programs' Participant Code of 190 Conduct and the By -Laws, Art program, Senior Circle and the Beverage Service. 192 ADJOURNMENT: Meeting adjourned at 11:35 a.m. 194 Respectfully submitted, Pleddie Baker, Board Chair Felix Vega,�9 cre ary 198 /I �1r,/'_ i' 200 Toni G. Flores, Recording Secretary