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09-12-20132 joelty of las Cruces' SENIOR PROGRAMS' ADVISORY BOARD MEETING MINUTES 4 September 12, 2013—Munson Center 6 PRESENT: Vice Chair Dianne Jordan, Member -at -Large; Secretary Felix Vega, Eastside Center Representative; Fred Cantonwine, Benavidez Center 8 Representative; Christine Courtney, District 6 Representative; Laura Roach, Frank O' Brien Papen Representative; Sharlene Wittern, Munson 10 Center Representative 12 ABSENT: Chair Pleddie Baker, District 4 Representative; Marcie Loven, District 2 Representative; Ben Longwill, District 3 Representative; Sandy Sigel, 14 District 5 Representative 16 GUESTS: Sally Schutte, Acting Senior Programs Administrator, and Toni Flores, Recording Secretary 18 CALL TO ORDER: In the absence of Chair Baker, Vice Chair Dianne Jordan called the 20 Senior Programs' Advisory Board meeting to order at 9:00 a.m. on September 13, 2013, at the Munson Center, 975 S. Mesquite Street, Las Cruces, NM. 22 CONFLICT OF INTEREST: Vice Chair Jordan inquired if Board members had a conflict 24 of interest with any item of business on the agenda. There were no conflicts identified with the items of business on the agenda. 26 MINUTES: The Senior Programs Advisory Board reviewed the August 8, 2013 Board 28 meeting minutes. C. Courtney moved to approve the minutes as presented. Secretary Vega seconded the motion. Motion unanimously adopted. 30 PUBLIC COMMENTS: There were no public comments. 32 CHAIRPERSON'S REPORT: Vice Chair Jordan announced L. Vaughn, District 1 34 representative, has submitted her letter of resignation as a member of Senior Programs Advisory Board. However, L. Vaughn has expressed an interest in continuing to serve 36 on the Thanksgiving Dinner Committee. 38 Vice Chair Jordan reported that in an effort to be more efficient and get through the business items on the agenda in a timely manner, she is recommending limiting the 40 discussion. Also, if a Board member does not have anything new to report, then they are not obligated to make a report. Only those Board members who have an update 42 and are interested in making a report will be included on the agenda, as per Robert's Rules of Order. 44 SENIOR PROGRAMS ADMINISTRATOR'S REPORT: Board members reviewed the 46 Senior Programs' August 2013 monthly report. Vice Chair Jordan inquired if there were any questions. There were no questions from the Board members. 48 Senior Programs Advisory Board Meeting Minutes September 12, 2013 Page 2 50 UNFINISHED BUSINESS: At the previous Board meeting there were discrepancies identified with the Amended Senior Programs' Participant Code of Conduct Policy and 52 the By-laws of the Senior Programs' Advisory Board of the City of Las Cruces. The two documents were in conflict with the Las Cruces Municipal Code. It was recommended 54 the documents be reviewed by the City's Legal Department for resolution of the inconsistencies. Vice Chair Jordan updated the Board. She stated as per L. Grumet, 56 Senior Programs Administrator, the two documents have been rewritten to coincide with the Las Cruces Municipal Code. Since the updated version of the Code of Conduct and 58 the Bylaws were not available for the Board's review, C. Courtney moved to table this item of business until the next Board meeting. Secretary Vega seconded the motion. 60 Motion unanimously carried. 62 It was recommended a binder containing copies of the Senor Programs' draft policies and procedures be distributed to Board members for their review in advance of the 64 Board meetings. It was suggested a certain number of policies be reviewed in advance so that members can be prepared to provide feedback. This will help expedite the 66 approval process. Comments or revisions can be submitted to L. Grumet, Senior Programs Administrator, in advance of the Board meetings via email, by mail or in 68 person. 70 There was Board consensus that the City of Las Cruces Senior Programs' staff should not prepare and serve the traditional Thanksgiving Day meal at Munson Center. Board 72 members stated the City provides a Thanksgiving meal the week before at each of the meal sites. 74 At the previous Board meeting, Chair Baker appointed a committee consisting of: C. 76 Courtney, L. Vaughn, and M. Loven to work with Genevieve Kirk, Volunteer Coordinator; Sally Schutte, Senior Centers Manager; and Roger Bishop, Nutrition and 78 Meal Services Manager, to provide options for the Thanksgiving Day meal so that seniors that do not have any family are not home alone. No report was available from 80 the Committee members. C. Courtney will contact L. Vaughn to see what options she had in mind for the Thanksgiving Day meal. Board members requested an 82 advertisement be placed in advance stating, "Senior Programs apologizes, but the traditional Thanksgiving Day dinner will not be served this year due to budget 84 constraints. Please join us in November for the Thanksgiving meal that is served at each of the congregate meal sites." Table tents with this information will be placed on 86 each of the dining room tables at each of the congregate meal sites. 88 There was discussion regarding the lack of participation/interest with the Juried Art Show held in June 2013. Board members were asked to provide feedback, concerns or Senior Programs Advisory Board Meeting Minutes September 12, 2013 Page 3 90 recommendations. It was recommended the Master Images Artist of the Month program be cancelled. No further action will be taken on this item of business. 92 S. Schutte provided an update on Senior Circle. Senior Circle is a national, nonprofit 94 organization that is housed at Mountain View Regional Medical Center. L. Grumet, Senior Programs Administrator, is proposing to partner with Senior Circle to provide free 96 memberships to seniors 60 years of age and older. Senior Programs will purchase approximately 100 Senior Circle memberships at $7.50 a person, not to exceed $5,000. 98 Title III 0 evidence -based grant funds will be used to purchase these memberships. Member benefits include a quarterly newsletter, health and wellness programs, 100 educational workshops such as spider and varicose veins, and understanding the abdominal aortic aneurism. 102 S. Schutte does not understand how this partnership will benefit Senior Programs 104 because the Older Americans' Act challenges Senior Programs to provide services to the most economically disadvantaged seniors 60 years of age and older. C. Courtney 106 questioned if there were 100 people who would be interested in participating and if so, would transportation be available. S. Schutte voiced her concern stating that she does 108 not understand how the Non Metro Area Agency on Aging will approve spending $5,000 of grant funds to give to a nonprofit organization that serves a different clientele. 110 S. Schutte stated she had proposed hiring a registered nurse to provide one-on-one 112 educational sessions, glucose screening, etc., to homebound individuals, based on the needs identified in the initial client assessment. A free luncheon sponsored by Senior 114 Circle is planned for Saturday 28, 2013 from 11:00-12:30 p.m. at Munson Center. Interested individuals 50 years of age and older may RSVP to 556-6890 by September 116 25, 2013. Individuals will be given the opportunity to register as a member for $7.50 per person. The full membership cost is $15.00. S. Wittern reported she has been a 118 member of Senior Circle for several years, and she has found it very beneficial. 120 There was discussion of the possibility of installing a full beverage service vending machine at Munson Center. After contacting the Mesilla Valley Vending Machines there 122 is a requirement that sales for the vending machine be at least $100 a day. Since this is not possible, staff will continue to purchase the supplies and pastries in bulk from SAMS 124 Club to sell in the Munson Center Keyboard Cafi§. 126 A survey was conducted at the East Side Community Center regarding the artwork to be placed on the wall. As a result of the survey responses, a call for artists will be made 128 to place artwork on the south wall facing Tornillo Street. 130 The Benavidez Center survey results were also announced. Approximately, 61 individuals responded to the survey. The top three activities that people would like to Senior Programs Advisory Board Meeting Minutes September 12, 2013 Page 4 132 see at the Benavidez Center consist of: dancing, art classes, games such as cards and bridge. Participants also expressed an interest in changing the hours of operation from 134 10:30-1:00 p.m. to 8:00-2:00 p.m. One pool table has been removed and returned to Parks and Recreation. Two new activities were recently advertised--scrapbooking and 136 rubberstamping classes. To date, not one person has signed up. 138 Board members were presented with three potential slogans for Senior Programs. After much discussion, L. Roach suggested the slogan: "Senior Socials" also be taken into 140 consideration. There was Board consensus to omit the slogan from Senior Programs' promotional material. The proposed slogans can be used only on individual 142 announcements specific to an activity. Incorporating a slogan can be very costly. 144 PROGRAM SITE REPORTS: Fred Cantonwine, Benavidez Center representative, welcomed Sally Schutte to the center. S. Schutte has relocated to the Benavidez 146 Center. F. Cantonwine stated the issue with the odor is still unresolved. Something needs to be done in the short term. He reiterated there are untapped individuals in the 148 area that do not know the center exists. Outreach needs to be conducted in the area to promote the programs and activities at the Center. A dance is being planned in the near 150 future. 152 Laura Roach, Frank O'Brien Paper Center representative, reported there are now two volunteers every Friday at the Center. The volunteers cater to the seniors needs. The 154 majority of participants are very appreciative of the service. However, L. Roach feels seniors should be waiting on themselves so that they can remain mobile and 156 independent. The food is good. One concern is that when there is a substitute in the kitchen, the substitute serves all the trays and lines them up on the counter. She waits 158 for the people to come in and pick up a tray of food. The food should be kept on the serving table. This is a concern because the food is not kept at the proper temperature. 160 Board members were reminded the next Board meeting will be held at the Frank O'Brien Papen Center. Meal reservations should be made in advance of the meeting by 162 calling 528-3012. 164 S. Wittern, Munson Center representative, inquired if there was a possibility that center participants could display and sell their artwork at Munson Center. S. Schutte stated 166 that although there is not a policy in place, she does not feel comfortable allowing participants to display and sell their artwork at the center. However, she will defer this 168 question to L. Grumet. S. Schutte announced the Christmas Bazaar will be held in December 2013 at Nopalito's Galleria. The Bazaar will feature artwork from Senior 170 Programs' artists 50 years of age and older. The artwork can be for display only or for sale to the public. 172 Senior Programs Advisory Board Meeting Minutes September 12, 2013 Page 5 Secretary Vega asked for a status on the decision to extend the hours of operation at 174 the Eastside Center. S. Schutte reported that staff tracked the attendance at Eastside Center for a period of two years. During that time, there were less than 3 people in the 176 building after 3:00 p.m. As a result, a letter was written to the City Manager stating that the City could save over $25,000 in utility costs a year if the City closed the Eastside 178 Center facility at 2:00 p.m. The City Manager approved the recommendation. For this reason, the center will not increase its operating hours. The Dominos and pool players 180 have been invited to play at Munson Center, which is open until 5:00 p.m. Vice Chair Jordan added people travel great distances to participate at the center of their choice. 182 F. Cantonwine provided an update on the marketing committee. Committee members 184 are making many positive changes to the Senior Programs; website and Facebook. S. Schutte will be advertising Senior Programs on the Radio. 186 Two benches have been ordered and will be installed in the Eastside Center patio. 188 There will also be two new commercial benches installed at the entrance of Munson Center. 190 Meeting adjourned at 11:35 a.m. 192 Respectfully submitted, 194 196 Pleddie Baker, Board Chair Chair 198 4 200 Toni G. Flores, Recording Secretary i Felix Vega,, cre ary SENIOR PROGRAMS ADVISORY BOARD MEETING September 12, 2013, 9:00-11:00 a.m. Munson Center ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Pleddie Baker, Chair Felix Vega, Secretary !� Fred Cantonwine Dianne Jordan Ben A. Longwill Qb Marcie Loven 666+�2f Laura Roach ud6taco.i Sandra S. Sigel Lamaia Vaughn Sharlene Wittern--�-�� Staff: David Dollahon, Community & Cultural Services Director Sally Schutte, Acting Senior Programs Administrator Toni Flores, Recording Secretary " Guests: