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11-14-20132 Cltv' of la's Cra'ces- SENIOR PROGRAMS' ADVISORY BOARD MEETING MINUTES 4 November 14, 2013- East Mesa Sage Cafe Center 6 PRESENT: Chair Pleddie Baker (District 4 Representative); Secretary Felix Vega (Eastside Center Representative); Fred Cantonwine (Benavidez Center 8 Representative); Vice Chair Dianne Jordan (Member -at -Large); Marcie Loven (District 2 Representative); Sandy Sigel, (District 5 Representative); 10 Sharlene Wittern (Munson Center Representative). 12 ABSENT: Christine Courtney (District 6 Representative); Ben Longwill (District 3 Representative): Laura Roach (Frank O' Brien Papen Center 14 Representative) 16 GUESTS: David Dollahon, Interim Community and Cultural Services Director; Sonia Saldana, Acting Senior Programs Administrator; Elizabeth Vega, Grants 18 Office; and Guille Carranza, Recording Secretary 20 CALL TO ORDER: Chair Baker called the Senior Programs' Advisory Board meeting to 22 order at 9:00 a.m. on November 14, 2013, at the Sage Cafe in Las Cruces, NM. CONFLICT OF INTEREST: Chair Baker inquired if Board members had a conflict of 24 interest with any item of business on the agenda. There were no conflicts identified with any item of business on the agenda. 26 PUBLIC COMMENTS: There were no public comments. 28 MINUTES: The Senior Programs Advisory Board reviewed the October 10, 2013, 30 Board meeting minutes. The following corrections were made: on page 1, lines 8, the words "District 6 Representative" were inserted after Christine Courtney. On page 1, 32 line 17, "Non -Metro Area Agency on Aging Advisory Board Member" was inserted after Marsha Burr. On page 3, line 106, item lid was moved to the previous paragraph. On 34 Page 3, line 114, the words "to table' were inserted after "motion." Secretary Vega moved to approve the meeting minutes as amended. S. Sigel seconded the motion. 36 Motion adopted. 38 M. Loven requested that F. Cantonwine's recommendation to set a time limit per person be added to the October 2013 Agenda for discussion. 40 Secretary Vega moved to approve the October 22, 2013, Senior Programs Advisory 42 Board Special Board meeting minutes. Motion seconded by F. Cantonwine. Motion adopted. 44 aeNIUK r'KUUKAM,' ACTING ADMINISTRATOR'S REPORT: Sonia Saldana, 46 Acting Senior Programs Administrator, reviewed the Senior Programs monthly reports. She reported the pre -Thanksgiving Day meal will be served on November 21, 2013 at 48 10:45 a.m. at each of the centers. Chair Baker encouraged Board members to visit with Senior Programs Advisory Board Meeting Minutes November 14, 2013 Page 2 the participants at each of the centers on that day. Vice Chair ,Jordan asked if there 50 was any way to identify the meals that are gluten free for people with these dietary restrictions. The request will be forwarded to Roger Bishop, Nutrition Program 52 Manager, for follow up. 54 A consolidated Senior Programs' monthly report will be provided in advance of the Board meetings as per the Board's request. 56 S. Saldana stated the Long Term Care Services Program provided 344 hours of respite 58 care services to 21 clients and their families. There are currently 10 people on the waiting list for respite care services. The program also provided 358 hours of home 60 care services to 65 clients. Of the 358 hours, 11.6 hours were provided to the clients on the waiting list. There are currently 48 clients on the waiting list. A total of 91 client 62 assessments were conducted during October for a total of 120.5 hours. 64 Board members were encouraged to contact their Legislators and lobby in support of additional funding to expand home care services. The Legislative session begins in 66 mid -January and ends in mid -February. The Non -Metro Area Agency on Aging (NMAAA) carries a separate bill for funding for senior programs. Board members 68 requested a fact sheet so that when they contact the New Mexico State Legislators and ask for their support they have all the facts. A home care program fact sheet and a list 70 of the proposed Senior Programs' bills will be provided to Board members. 72 Board members were informed there has been discussion to add a computer lab at the Sage Cafb and Benavidez Centers. All public computer labs under Senior Programs 74 will be moved as a component of the Branigan Library. At this time, there has been no discussion about adding a computer lab at the Frank O'Brien Papen Center, However, 76 it will be put on the list for consideration. 78 The accreditation team will be visiting Munson Center in November 2015 for the reaccreditation process. Team assignments will be made soon. Chair Baker asked for 80 an outline which includes the reaccreditation requirements and the committees. Board members were encouraged to participate and to select a committee to work on. 82 Councillor Sorg was introduced and welcomed. He commented as people grow older 84 and with the different generations in the community, the City needs to have a variety of activities for the mental and physical health of our seniors. He stated he is looking 86 forward to the opening of the Sage Caf6. 88 As per the Board's request the Robert's Rules of Order handbooks have been ordered 90 and should be available by the next Board meeting. Senior Programs Advisory Board Meeting Minutes November 14, 2013 Page 3 David Dollahon, Interim Community and Cultural Services Director, provided an update 92 on the Munson Center expansion. The design plans for the expansion will be reviewed, revised and completed by mid -December, with a contract award made in January 2014. 94 The construction of the project is expected to be completed by the first of the fiscal year. The heating and cooling system will also be upgraded during the expansion. The old 96 boiler will be removed. As a result, Munson Center will gain additional storage. The source of the funding for the new addition is from a State Legislative appropriation. The 98 City's general fund will provide an additional $60,000 towards the project to ensure the completion of the project. 100 Chair Baker inquired if there is a possibility of moving the kilns back into the Munson 102 Center boiler room. D. Dollahon stated the return of the kilns to Munson Center is not a possibility at this time as the kilns pose a dangerous safety risk. Staff will need to 104 discuss a future expansion; however, there are other pressing needs for Munson Center. 106 The soft opening of the Sage Cafe BBQ Heaven took place on November 14, 2013. 108 The Senior Programs opening is on Tuesday, November 19, 2013. The Sage Cafe hours of operation are BBQ Heaven Tuesday -Saturday, from 11:00-7:00 p.m. and 110 Sunday from 11:00-5:00 p.m. Senior Programs is open Tuesday, Wednesday, and Friday from 9:00-1:Q0 p.m. and the Library is open same days from 1:00-5:00 p.m. 112 Parks and Recreation is open on Tuesday and Thursday from 3:30 p.m. to 7:30 p.m. The plan is that as attendance increases fitness programs will be scheduled on the 114 south side of the building. A computer lab and recreational activities are coming soon. 116 A formal grand opening of the Sage Cafe with a ribbon cutting ceremony is scheduled for the week of December 9, 2013. M. Loven suggested inviting the following 118 individuals: Marsha Burr, Stanley Phillips, Glenn Bartelt, Shelley Modell, Nadine and Russ Boor. Advertiping for the Sage Cafe will be included in the Senior Programs' 120 newsletter and inserts in the utility bills. Discussion followed regarding the renaming of the Sage Cafe. At this time, there has been no discussion to change the name of the 122 Sage Cafe. 124 An update was provided on the vacant Senior Programs Advisory Board District 1 representative positign. Esther Martinez -Carrillo, City Clerk, sent a reminder to City 126 Council and outreached to Councillor Silva regarding the need for an appointment from his district. If Board members know of an individual from District 1 who is interested, 128 please have them contact the City Clerk's office. 130 It was recommended a special work session be held to complete the review of the By - Laws of the Senior Programs Advisory Board and the Amended Senior Programs' 132 Participant Code of Conduct Policy. D. Dollahon explained the City Manager's Ban Senior Programs Advisory Board Meeting Minutes November 14, 2013 Page 4 from Public Facilities policy will be revised to coincide with the Senior Programs 134 Advisory Board ordinance and the bylaws. The revised policy will be finalized by next week. 136 D. Dollahon announced Senior Programs is proposing to discontinue using grant funds 138 for evidence -based fitness classes effective December 2013. The reason for this change is because it is a lot of work to meet the grant reporting requirements. Senior 140 Programs does not have the staff, the time or ability to meet the requirements. Many people feel offended by the client assessments because of the personal information 142 being collected. By not utilizing the grant funds, staff has the flexibility of providing a variety of fitness classes without the reporting requirements. The NMAAA stated they 144 will gladly take the money back and redistribute to other programs. Senior Programs was recently notified by the NMAAA that the New Mexico Senior Olympics has been 146 double counting the Senior Programs' fitness units, due to some confusion between Senior Programs and Senior Olympics. Senior Programs is proposing to return the 148 funds back to the NMAAA so that they can redistribute the funds to Senior Olympics. Board members are encouraged to contact the NMAAA or Marsha Burr, NMAAA 150 Advisory Board Member, to support the redistribution of funds for Senior Olympics. This is crucial. The evidence -based fitness programs consisting of Tai Chi, Zumba Gold and 152 Aquatics will now be managed by the Recreation Program staff. Another change will be that instead of a donation for the classes, there will now be a $1.00 per person/class 154 mandatory fee for individuals 60 years of age and older. There wip be no change to the mandatory fee of $2.00 per person/class for individuals 50-59 years of age. 156 Assessments will no longer be required to be completed by individuals 60 years of age and older in order to participate in the classes. It was recommended that participants 158 be notified of the changes. At the December Board meeting staff will present a draft letter for the Board's consideration seeking formal concurrence from the Board on the 160 recommendation to revert unspent health and wellness funds to the NMAAA. 162 BOARD MEMBER REPORTS: Fred Cantonwine, Benavidez Center Representative, reported the Halloween dance was a great success. The second pool table has been 164 removed. The exercise classes are going well. Twelve people attended movie day. F. Cantonwine inquired if there were sufficient funds in the Senior Programs' budget to 166 repaint the Benavidez Center. Staff will follow up. 168 Board members inquired as to the status of the Eastside Center artwork. An update will be provided at the next Board meeting. 170 A request was made to install a bulletin board at each center with information that 172 pertains and interest seniors. Senior Programs Advisory Board Meeting Minutes November 14, 2013 Page 5 174 S. Wittern, Munson Center Representative, reported there has been a delay in installing two additional benches at Munson Center. 176 S. Sigel, District 5 Representative, reported RSVP/Network will be having its Christmas 178 Party at the Benavidez Center on December 5, 2013. The volunteer fair is being planned for 2014. The Christmas Bazaar will be held at Nopalitos Gallery three 180 consecutive weekends beginning Friday, December 6, 2013. Board members were encouraged to attend. 182 Vice Chair Baker asked for a volunteer to assist with the Senior Programs' orientation 184 for new members. He recommended each Board member alternate every month. Chair Baker provided a report on the City Council Work session presentation held on 186 October 28, 2013. He stated it was well received and appreciated. There was a request for an update on the Senior Programs art display at City Hall. The update was 188 postponed until the next Board meeting. 190 UNFINISHED BUSINESS: No report was provided by the Nominations Committee consisting of: C. Courtney, Committee Chair, Secretary Vega; and F. Cantonwine. 192 ADJOURNMENT: Meeting adjourned at 12:00 p.m. 194 Respectfully submitted, 196 JO/ i 198 Pleddie Baker, Board Chair 200 Toni G. Flores, Recording Secretary Felix Vega, a cre t y SENIOR PROGRAMS ADVISORY BOARD MEETING November 14, 2013, 9:00-11:00 a.m. East Mesa Sage Cafe ATTENDANCE RECORD PLEASE PRINT SIGNATURE Board Members: Pleddie Baker, Chair Felix Vega, Secretary Fred Cantonwine Christine Courtney Dianne Jordan Ben A. Longwill Marcie Loven Laura Roach i Sandra S. Sigel t' Sharlene Wittern J Staff: David Dollahon, Acting Community & Cultural Services Director Sonia Saldana, Acting Senior Programs Administrator Toni Flores, Recording Secretary Guests: City of Las Cruces PEOPLE OELPIOO PEOPLE SENIOR PROGRAMS ADVISORY BOARD MEETING Thursday, November 14, 2013 9:00.11:00 a.m. East Mesa Sage Cafe, 5589 Porter Drive, Las Cruces, NM AGENDA I. Call to Order IL Roll Call III. Conflict of Interest IV. Minutes: Approval of the October 14, 2013, Board Meeting Minutes and October 22, 2013 Special Work Session Minutes V. Introduction of Guest(s): Councillor Sorg VI. Administrator's Report: a. Report on Senior Meals Program: Numbers, Donations, Meal Content b. Roberts Rules of Order c. Status of Munson Expansion d. Update on Sage Cafe Opening e. District 1 Representative Update f. Proposed By -Laws of the Senior Programs Advisory Board g. Proposed Banning Protest Update VII. Special Staff Reports (if requested): Vill. Board Member Reports: IX Unfinished Business: a. Thanksgiving Dinner Committee Report b. Nominating Committee Report C. Senior Programs' Policy Documents X. New Business: a. RSVP Membership, Reporting and Volunteer Fair b. Budget for Benavidez Center Improvements C. Senior Programs' Experiences Sign -Up List d. Special Working Meeting for Policies and By -Laws XI. Public Comments XII. Adjournment: Next meeting —Thursday, December 12, 2013, Benavidez Center, 1045 McClure Road, Las Cruces, NM. The City of Las Cruces Senior Programs Section will make every effort to provide reasonable accommodations for people with disabilities who wish to attend the public meeting. Please contact us 72 hours before the meeting at 575-528-3000N or 575- 528-3217ITTY. The City does not discriminate on the basis of race, color, national origin, sex, sexual onentation, gender identity, religion, age, or disability in employment or the provision of services. Date Posted November 7, 2013