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08-07-1962 August 7, 1962 289 The Board of Trustees of the Thomas Branigan Memorial Library met an Tuesday, August 7th, 1962, }n the Librarians I Office, Members present were Mrs. Roach, Mrs. Swartz, Mr. Fs s, Mr. Taylor, Mr. Shannon, besides the Librarian and Secretary of the Board, MISS Caffey. Mr. Shannon presided, Minutes of the July 30th meeting were-approved as read. Mr. Shannon reported that one of the main purposes of this meeting was to reorganize the Library Board, by electing a new Chairman and Vice-chairman. He called for nominations for Chairman. Mr. Taylor nominated Mr. Shannon for Chairman. Mrs. Roach seconded this motion, Mrs. Swartz moved that nominations be closed and that Mr. Shannon be elected by acclamation. Mr. Farris seconded this motion. Motion carried, Mr. Shannon called for nominations for Vice-Chairman. Mrs. Roach moved that Mr. Taylor be elected Vice-Chairman. Mrs. Swartz seconded this motion. Motion carried, Miss Caffey requested that the Board select a night in the last week of the month, other than Monday, for the regular meeting time of the Board, Mr. Far7les moved that the Library Board hold its regular meetings on the last Tuesday of each month at 7:30 P.M. Mrs. Roach seconded, Motion carried. Miss Caffey reported that the City Manager had told her that there was Still $1,234.06 in bond money unspent, and this sant could be used for Library improvements, Miss Caffey Suggested that the-money-could well be spent to improve the air conditioning in the Library, particularly in the- new adult reading room and the new annex to the children's room. Mrs. Roach moved that the Library Board request the City Ccmmissionera to allow the remainder of the Library bond money to be spent on improving the air conditioning in the Library, and if this is allowed, that the Commissioners take the - necessary steps to have this attended to. Mrs. Swartz seconded. Motion carried Miss Caffey was instructed to write to the City Commissioners concerning this motion and to list the air conditioning that might be done on the Library Building in order of priority. Mr. Taylor reported on the Library properties: 1. Two rooms in the Library Annex at 500 N. Water Street, formerly occupied by Dr. Drake, are now vacant. Some repairs need to be made. The question of how much rent to charge was discussed. The consensus of the Board was that the rent charged for these two moms should be $50 per month, 2. House at 331 E. Court. A fence for the front footage is needed to protect this property. A chain link fence, 123 feet long (the length of the front of the lot) With a walk-in gate and a double gate could be erected for $295• Mr. Taylor moved that he be permitted to ask for bids for this new fence. Mrs. Roach seconded the motion. Motion carried. 3. Nouse at 406 W. Las Cruces. A folding door is needed in the doorway of the downstairs east front room. Mrs. Roach moved that Mr. Taylor have such a door installed, Mrs. Swartz seconded, Motion carried, Miss Caffey then reported that the Mesilla Motor Company was going to Start building very soon on the library land leased from the City at West Hadley and the Truck By-Pass, Miss Caffey reported that the highest monthly circulation for books in the history of the Library was reached in July 1962 - 14,360, She also reported that the City budget for the coming year included a new library position at a salary of $4,000, with the hope that an experienced and trained person could be employed so that the Library could be open more evenings a! 6 P.M. 290 The Wednesday Literary Club, according to Miss Caffey, has given to the Library alarge clock to be installed in the new adult reading room. She was instructed to write a letter of appreciation from the Board to The Wednesday Literary Club as soon as the clock-has been installed, As there was n%further business, Mrs. Roach moved that the Board adjourn. Mr. Farris seconded. Motion carried. Respectfully submitted, Helen P. Caffei, I - Secretary -