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05-25-1976 Air ---� - THOMAS BRANIGAN MEMORIAL LIBRARY LAS CRUCES, NEW MEXICO 88001 LIBRARY BOARD MEETING, MAY 25, 1976 Notice is hereby given that there will be a Library Board meeting on Tuesday, May 25, 1976 at 4:00 p.m., in the librarian's office. The agenda is as follows: AGENDA Miscellaneous Business: taw 1. Tours, Meetings and Speeches New Business: 1. Children's Services 2. Circulation 3. Exhibits 4. Personnel 5. Parking 6. Tours 7. Other New Business THOMAS BRANIGAN MEMORIAL LIBRARY 1 The Board of Trustees of Thomas Branigan Memorial Library met in the 2 librarian's office at Branigan Library, Tuesday, May 25, 1976 at 4:00 p.m. 3 Members present were: Mrs. Roach, Mrs. Priestley, Mrs. King, Mr. Taylor, 4 Mr. Fielder, the librarian and Secretary of the Board, Don Dresp, and his 5 secretary, Cathy Jacobs. Mr. W. R. Gibson, representing the Sheriff's Posse, 6 was also present. The meeting was called to order by Chairman, Mrs. Opal Lee 7 Priestley. 8 Mrs. Priestley asked if there were any additions or corrections to the 9 Board minutes of April 27. Mrs. Roach moved that the Board minutes of April 4r 10 27 be approved and Mr. Fielder seconded the motion. The minutes were approved 11 as read. 12 Copies of several items of interest were handed out or previously mailed 13 to the Board. 14 In consideration of Mr. Gibson's time, Mrs. Priestley asked that discussion 15 of New Business come first. 16 Under New Business, the following was discussed: 17 Mr. W. R. Gibson, representing the Sheriff's Posse, addressed the Board 18 in regard to the Sheriff's Posse lease which expires June 30, 1976. He stated 19 they thought there was an option to renew the lease that was signed in 1950, 20 but found out a year ago there was no such option. 21 He said he hoped the Library Board would renew the lease. Unless the 22 lease is renewed, the Junior Rodeo, July 7-10, will be the last rodeo. He 23 said the Sheriff's Posse has improved the grounds by clearing out all the 24 stock, except during shows. They do not want to make more improvements until 25 they are sure the lease will be renewed. Few improvements have been made in 26 the last few years, although the grounds are kept reasonably clean. 27 Mrs. Roach said the library hasn't received much money from the lease. 28 Mr. Gibson added that the Posse pays for the water rights (last year it was 29 $179) and that they usually pay that much every year. He said that the Sheriff' 30 Posse doesn't profit from the land and last year lost $700 on the Junior Rodeo. 31 Mrs. Priestley said the Board will weigh carefully the value of recreation 32 for the youth and the monetary value of this property. She said the Board y 2 1 doesn't make the final decision and the City Commission will decide if the 2 lease will be renewed. The Board will discuss the lease and make a recommends- 3 tion for the City Commission. She thanked Mr. Gibson for discussing the 4 matter with the Board. 5 Mrs. Priestley asked the librarian what rent the Sheriff's Posse paid 6 yearly and was told that they pay $10 a year and 5% of their total income. 7 The librarian said the Branigan property leased to SWIG was 26 acres, but 8 was now being reduced to 20 acres. This excluded the Branigan Ballpark and 9 the fire station. SWIG is giving up the model airplane grounds on west Valley 10 Drive, that was included in their 1950 lease agreement with Las Cruces Develop- 11 ment Company. The property on the west side of Valley Drive (Sheriff's Posse 12 and the model airplane grounds) would now be available for commercial develop- 13 ment. 14 Mrs. Priestley said the Board did not wan[ a renewal of the lease under 15 present terms. Mr. Fielder said the revenue should be increased or the lease 16 not be renewed. 17 Mr. Fielder asked why the Sheriff's Posse couldn't be located at another low 18 place since there was concern about the environmental problem. Burn Park was 19 mentioned as a possible site. The college rodeo grounds were suggested as 20 excellent facilities and a good opportunity for joint cooperation between the 21 University and the Sheriff's Posse. 22 Mr. Taylor said the Board feels youth programs are important to the 23 community, but the income the library is receiving is not what the Branigan 24 Board considers adequate. The Board understands the need for recreational 25 facilities and hopes that the City might help the Sheriff's Posse find an 26 appropriate place for relocation. 27 Mrs. Priestley added that Branigan Library gave up land recently for the 28 Branigan Ballpark, a recreational facility for youth, and for the fire station 29 on Valley Drive. The Board commented that they (the Board) represent the entire 30 City rather than just one group and in so doing they must obtain the most 31 monetary value from the Branigan property. 32 Mr. Fielder made a motion that: V - 3 - ` 1 . . .The Board does not wish to recommend renewal of the Sheriff's 2 Posse lease. We feel that while it has recreational value which is 3 important, the library's interest should be first and the Board asks 4 that the City explore the possibility of commercial development, with 5 adequate monetary return, for the Sheriff's Posse site." 6 Mrs. King seconded the motion and the motion passed unanimously. 7 The proposed new lease between SWIG and the City was then discussed at 8 length. 9 Mrs. Roach was concerned if the library still had water rights on the 10 land that was leased to SWIG. Mr. Taylor said he understood that unless the 11 water rights are paid every year, they will be lost and you must pay the 12 interest charge to reinstate the rights. 13 The Board asked the librarian to check if the City has paid the water 14 rights every year. Mr. Fielder asked why the Sheriff's Posse paid their 15 water rights and SWIG did not. Mr. Taylor said that generally the Lessor pays 16 the water rights. 17 Mrs. Priestley asked what the Board thought about long term leases and 18 the Board agreed that 25 years was too long. Mrs. King made a motion that 19 future leases be limited to 10 years or less and Mr. Fielder made a motion 20 that there should beno option to renew in future leases. Both motions were 21 seconded and passed unanimously. 22 Mr. Fielder asked that Mr. Riordan, Deputy City Attorney, investigate the 23 status of the water rights on all Branigan property. The Board would also like 24 Mr. Riordan to check out the legality of Las Cruces Development Company trans- 25ferring the lease to SWIG, since it is stated in the original will that this 26 could not be done. 27 The 1950 lease states: 28 "This agreement made and entered into this 24th day of October, 29 1950, between the Branigan Library Board, first party, and the Las 30 Cruces Development Company, Inc. , second party, witnesseth;.. .. .. 31 It is further agreed that the second party shall have the right 32 to sublet portions of the premises, but not to assign the lease or - 4 - 1 the entire premises without first paying the whole of the rent, or 2 securing the permission in writing of the first party to assign." 3 4 It is stated in the 1976 new proposed lease that: 5 "This indenture made and entered into this 1st day of January 6 1976, by and between the City of Las Cruces, New Mexico, a municipal 7 corporation, and hereinafter refered to as "Lessor", and Southwest 8 Irrigated Cotton Grower's Association, a Texas corporation, licensed ` 9 and doing business in Dona Ana County, New Mexico, hereinafter refereed 10 to as "Lessee";. . . . . ..' 11 WHEREAS, Las Cruces Development Company was the real party in 12 interest having the rights of the lessee under the October 24th 13 1950 lease, but is now the nominal lessee having no present bene- 14 ficial interest in the lease;. ... . . ." 15 16 The Board was not aware of the lease being assigned to SWIG. 17 The Library Board also recommended that the City Attorney should pursue 18 negotiations with SWIG for more money for the next 25 years rental if the 19 proposed lease is signed. Due to the increase.'in value of this property, $2,000 20 a year is not adequate. The Board also asked that the City Commission keep 21 the library's interest paramount when negotiating new leases dealing with 22 Branigan property. 23 Mr. Taylor made a motion that: 24 .. . .The Library Board ask the City Commission through the Deputy 25 City Attorney to take into consideration the following concerns of 26 the Library Board: (1) The need to limit terms of the lease; (2) 27 the elimination of lease option clauses; and (3) an indepth study 28 of property lease value in terms of future City growth and develop- (4) 29 ment, and need for research by the City Attorney to determine if 30 the last paragraph in the 1950 lease is in conflict with the first 31 and third paragraphs of the proposed new lease as now drawn." 32 Mrs. King seconded the motion and the motion was carried. - 5 - 1 The Board asked the librarian to invite Mr. Riordan to the June 29 meeting 2 to clarify why the proposed lease is with a different party and if there are 3 grounds to break the lease. The Board also directed the librarian to send the 4 first part of the Board minutes to Mr. Riordan, Mr. Yungmeyer and the City y� 5 Commissioners. 6 7 8 2. Children's Services. The Summer Reading Program starts June 1 and 9 runs until August 7. The June Activity programa such as films, Story Hours, 10 Puppet Show, Magic Show and others were discussed. Mrs. Schrader mailed letters 11 to the elementary schools about the Summer Reading Program. 12 May 15, the Las Cruces High School Thespians presented Winnie the Pooh 13 and Sesame Street at Branigan with 75 children and adults in attendance. 14 The Las Cruces Story League and staffers Bertha Sanchez and Vera Schrader 15 went to Gadsden's Mid School to present the puppet show "Peter and the Bicen- May 6. 16 tennial Assignment" to 345 children, May 26, the Las Cruces Story League 17 will present the puppet show at Mesilla Park School. `, 18 This summer Branigan will borrow 2,000 easy books from the Las Cruces 19 School District so- that there will be enough easy books for the small children. 20 The library has had a special magazine rack for children's periodicals 21 since April. 22 3. Circulation. The ten months from July 1, 1975, to April 30, 1976, of 23 this fiscal year had a circulation of 206,032, which surpasses four fiscal 24 years (July 1, 1970 to June 30, 1974) . 25 The circulation for April 1976 was 19,671 which was down from April 1975. 26 The library will be closed Memorial Day, Monday, May 31. 27 The recent Interlibrary Loan statistics are: In March 57 books were sent 28 out to other libraries and 68 books were received for Branigan patrons.while 29 in April 70 books were sent out to other libraries and 58 books were received 30 for Branigan patrons. 31 4. Exhibits. The May author of the month is Dr. Philip Hosford. The 32 Las Cruces Concert Association exhibited during May for two weeks and the Dog - 6 - 1 Obedience Club of Las Cruces has an exhibit in the Shannon Room presently. 2 There is a "Visit New Mexico" exhibit, and an Air Force exhibit in the Shannon 3 Room, while in the children's area there is an exhibit on Mouse books. Mrs. 4 Priestley commented that there are more people visiting the library to browse 5 around and look at exhibits. 6 5. Personnel. Library employees received 10% raises in their May 14 pay- 7 checks. 8 Branigan now has two Student Incorporated students working at the library 9 as Library pages, Rita Barrio and Carlos Gonzalez. The librarian is interviewin i� 10 for two more students from SI that will start work June 1st. 11 Mary Helen Marquez, a Special Education student at Las Cruces High, 12 started work at Branigan April 29 and her salary is paid by Vocational Rehabil- 13 itation. Eva Avalos, also a Special Education Student at Las Cruces High will 14 work 40 hours a week this summer. 15 The librarian gave a tour May 21 to SER students (Service Employment 16 Redevelopment) while April 30, Pat Greathouse gave the tour. The librarian 17 said that the new handbook for City employees is excellent. 18 Pat Greathouse attended a 3-day workshop May 19-21 at the Holy Cross 19 Retreat House that was sponsored jointly by the Texas State Library and the New 20 Mexico State Library. It was entitled "Continuing Education for Library Staffs" 21 Chelo Leon, who worked as a library page on the NYC Program, finished up May 14. 22 Women employees with the City have been nominated for the International 23 Womens Year pins. At the June 7 City Commission meeting Commissioner Thaeler 24 will present one of the ten pins to Pat Greathouse, Assistant Library Director 25 who was nominated by City employees. The librarian commended Mrs. Greathouse 26 for her outstanding performance. 27 6. Parking. Three signs have been placed in the parking lot stating 28 "Parking for Library Patrons Only." The parking problem is bad and we are 29 asking for public cooperation as we cannot enforce legally the library only 30 parking. 31 The librarian talked to Tom Bullard of Community Development about 32 Community Development funds for a library. A main library cannot be built with - 7 - 1 Community Development funds. A branch library could be placed in a public 2 building that is used for another purpose. A branch library could also be 3 built in a low income area. However, a branch library is not the solution to 4 Branigan's problems. 5 In June, Alamogordo Public Library will have a bond issue for an addition 6 to their library and in September, there is a bond issue for a new library at Ro well 7 which also has been left $250,000 as a private gift. Jal, New Mexico, recently 8 received $1,000,000 to build a library from a deceased resident. The library 9 will also receive royalties from eight oil wells left in the estate. 10 7. Tours. The librarian discussed a statistic sheet that listed 14 tours 11 the library had during May. Over 477 children and young people were involved 12 in the May tours of Branigan. 13 8. Other New Business. May 8, the librarian met with the 5 interns in 14 the "Practicum in Public Libraries" for 7 hours to discuss administration of 15 libraries. 16 Branigan will receive $200 from the Las Cruces Chapter, National Federa- 17 tion of the Blind of New Mexico, for Large Print books. 18 The bookmobiles will not be parked at the library on weekends any longer. 19 They will be parked at the Service Center. 20 "Rio Grande", the New Mexico Bicentennial Film, will be shown at Branigan 21 June 24 and 25 for the general public. 22 The library now has a slide projector and will have a film projector 23 shortly. Both items were previously borrowed from the Las Cruces School Distric . 24 The library sold 65 out of 100 tickets for the Bicentennial Pageant May 25 19 and 20. 26 Under Miscellaneous Business, the following was discussed: 27 Pat Greathouse represented Branigan at the Hands Up Program held at NMSU 28 Saturday, May 8. 29 May 6, the librarian attended a Dona Ana Arts Council meeting. The City 30 Commission appointed the librarian to represent the City on the Dona Ana Arts 31 Council at the May 17 Commission meeting. 32 May 13, the librarian reviewed 15 new books on Mary Lu Leger's KOBE _ g _ 1 "Coffee Time." 2 May 13, Cathy Jacobs represented Branigan Library in E1 Paso at the Texas 3 Library Association - New Mexico Library Association Convention planning meeting 4 for the April 1977 joint convention. 5 Mrs. Priestley asked the librarian to invite Mr. Riordan to the June 29 6 Board meeting. 7 With no further business, the meeting was adjourned at 5:45 p.m. B 9 10 11 12 Respectfully Submitted, 13 14 15 c+ 16 Don Dresp Library Director 17 DD:cj �, 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32