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08-31-1976 (Sheriff Posse Land) L Eck THOMAS BRANIGAN MEMORIAL LIBRARY 106 WEST HADLEY AVE. LAS CRUCES, NEW MEXICO 88001 LIBRARY BOARD MEETING, AUGUST 31, 1976 Notice is hereby given that there will be a Library Board meeting on Tuesday, August 31, 1976 at 4:00 p.m. , in the librarian's office. The agenda is as follows: AGENDA Unfinished Business: 1. Bookmobiles 2. Sheriff Posse Lease Miscellaneous Business: 1. Tours, Meetings and Speeches New Business: 1. Children's Services 2. Circulation 3. Personnel 4. Friends of Branigan Library 5. City Commission Retreat 6. Exhibits 7. History of Branigan Library iw 8. Roof 9. Other New Business - 1 - �r I THOMAS BRANIGAN MEMORIAL LIBRARY 2 Las Cruces, New Mexico 3 August 31, 1976 4 5 The Board of Trustees of Thomas Branigan Memorial Library met in the 6 librarian's office at Branigan Library, Tuesday, August 31, 1976 at 4:00 p.m. 7 Members present were: Mrs. Priestley, Mrs. Roach, Mr. Fielder, the librarian 8 and Secretary of the Board, Don Dresp, and his secretary, Cathy Jacobs. Also 9 present were Ray Riordan, Deputy City Attorney and Bob Stone, City Planner. 10 The meeting was called to order by the Chairman, Mrs. Priestley. 11 Mrs. Priestley asked if there were any additions or corrections to the 12 Board minutes of June 29. Mrs. Roach moved that the June 29 Board minutes 13 be approved and Mr. Fielder seconded the motion. The minutes were approved. 14 Copies of several items of interest were handed out or previously mailed 15 to the Board. 16 Mrs. Priestley asked the two guests to give their presentations first. 17 Ray Riordan said that there had been no change on the status of the %W 18 Sheriff's Posse lease or the Branigan property since the last time he spoke 19 to the Board. The Sheriff Posse lease was given a 90 day extension in July. 20 Mr. Riordan said that the Whitfield Company is interested in trading some 21 land it owns for a tract of Branigan property. He said that the Branigan 22 property should be appraised in order to make a trade feasible. Whitfield wants 23 to trade a strip of West Amador frontage land for the Branigan strip of land 24 which is south of the model airplane grounds. This Branigan land was previously 25 leased by SWIG. The size is about the same for both pieces of land and after 26 an appraisal is made, and if there is a trade, the difference could be paid to 27 Branigan Library. 28 Mrs. Roach asked if the land that Whitfield wanted could be developed 29 commercially and Mr. Riordan said there is a problem of depth for a building 30 on that site. Mr. Riordan said that the Library Board should inform the City 31 Commission if they would recommend a trade, a cash deal or no trade with 32 Whitfield. _ 2 _ 1 The Sheriff's Posse temporary lease expires October 1. The County Fair 2 grounds is still a possibility, but it's 18 miles away. Burns Lake is a 3 possibility, but it is a picnic area and the fly problem would be bad. 4 Mr. Riordan said that if another lease is made, it should be for 6% of the 5 appraised value per annum. 6 The Board thanked Mr. Riordan for attending the meeting. . Bob Stone then 7 gave a presentation on the Performing Art Center. 8 There was an offer to the City for a $300,000 gift for an auditorium if 9 the City would buy the land for a performing arts center and finance the balance `/ 10 of the cost for the center. 11 A feasibility study to look at the civic center concept that would include 12 a library, theatre and visual arts was done by Mr. Stone. 13 A library by itself would need approximately 27,000 square feet 14 with 18,000 square feet for growth. A total of 45,000 square feet (approxi- 15 mately 1 acre) for the library and 45,000 square feet for parking; 2,000 square 16 feet for landscaping and future parking would be 100,500 square feet or 2.3 17 acres. i` 18 Mr. Stone said that land availability was a problem and that the City 19 doesn't own land downtown for a central location. He mentioned several altern- 20 atives, but that plans should be made now for the purchase of the land as a 21 first priority. 22 A new library would cost $36 per square foot, which doesn't include the 23 price of the land. With land it would cost about $43 per square foot, or $1 1/2 24 million dollars. 25 The Library Board should bring the need for a new library facility to the 26 public's awareness. The Board thanked Mr. Stone for an informative presentation 27 Under Unfinished Business, the following was discussed: 28 1. Bookmobiles. The librarian said the bookmobiles will be closed for 29 two weeks at Christmas time. The circulation is poor then and the holiday 30 season would be a good time to fix mechanical problems and give them a general 31 checkup. At present the bookmobiles are having door problems. 32 The circulation for the bookmobiles for fiscal year 1975-76 was: - 3 - 1 City - 31,805 and County - 27,814. The librarian said that the City Book- 2 mobile had story hours throughout the summer and a puppet show was given August 3 5 on the County Bookmobile at San Miguel. 4 2. Sheriff Posse Lease. At the City Commission retreat, July 31, the 5 Sheriff Posse lease, as well as having an appraisal value of the property, were 6 discussed. Six per cent (6%) of the appraised value is a standard rental. Boar 7 members Mrs. Priestley and Mrs. King attended the July 6 City Commission meeting 8 in regard to the Sheriff Posse lease. The Posse was granted a 90 day extension 9 on their lease. The librarian said that he was on vacation that week, but 10 wished he could have attended. 11 Under Miscellaneous Business, the following was discussed: 12 Friday night, July 23, RSVP had a party at Branigan with 100 people attend- %W 13 ing. Patsy Yates commented that it was an excellent RSVP turnout and everyone 14 enjoyed themselves. July 29, the librarian attended a Community Action Agency 15 meeting on Personnel. August 3, the librarian reviewed books on Mary in Leger's 16 "Coffee Time" on KOBE. August 5 the librarian spoke to the Las Cruces Arts and 17 Crafts Association on art books at Branigan. August 12, the librarian attended ,4W 18 a Dona Ana Arts Council Board meeting. 19 August 15, there was a 30 minute KGRT radio show on Branigan Library with 20 David Oakley and the librarian. August 17, the librarian attended a Community 21 Action Agency meeting. September 7 and 8 the librarian will attend the New 22 Mexico Municipal League Convention in Albuquerque. %W 23 Under New Business, the following was discussed: 24 1. Children's Services. Vera Schrader, Children's Librarian, and Cindy 25 Binns presented a puppet show June 30 for migrant children at Valley View. The 26 stuffed Toy Parade July 9 at Branigan turned out well. A picture of one child 27 was featured on the front page of the Las Cruces Sun-News. July 14, Bertha 28 Sanchez and Vera Schrader went to Valley View school and told stories in Spanish 29 and English for the migrant children. 30 Vera Schrader is making preparations to start a Junior Story League for 31 junior and senior high students who will tell stories on Saturdays for the boys 32 and girls starting in January. `r iaJ - 4 - 1 The attendance for July and August programs was 1,642. The attendance for 2 June, July and August was 3,256. 1,100 young children signed up for the Summer 3 Reading Program and at the party August 12, 200 boys and girls attended. The 4 Studio Workshop Theatre presented "Fractured Fairy Tales" directed by Mrs. Jan 5 Wolfe. 6 The award winners for the Summer Reading Program were: At the main library 7 Jeannette Evaro read 92 books and placed first in grades 1 through 4; J. J. 8 Apodaca read 167 books and placed first in grades 5 and up. The City Bookmobile 9 winners were Paula Is Plante who read 77 books from grades 1 through 4 and Peter 10 Barclay who read 80 books in the division of grades 5 and up. The County Book- 11 mobile winners were Tessa Adams, grades 1 through 4 division, who read 66 books 12 and Priscilla Ontiveros who read 69 books in grades 5 and up division. The {� 13 first place winners received a $5 gift certificate to Books Galore S More. 14 The librarian mentioned Mrs. Schrader's two page analysis of the Summer 15 Reading Program that is informative. 16 2. Circulation. The circulation for fiscal year 1975-76 was 250,167, a 17 37% increase since 1971. The June circulation was 25,584 and July's circulation r`, 18 was 25,999. The librarian also discussed the 10 highest circulation days in the 19 history of Branigan. 20 Mary Tessneer wrote an article on Branigan's circulation that appeared 21 August 1 in the Sun-News. 22 The Inter-library Loan statistics for July were: 78 requests, 38 books 23 loaned to other libraries and 48 books received for Branigan patrons. 24 3. Personnel. Dwight Riggs resigned August 18th and is attending the 25 University of Denver for his Masters in Library Science. The librarian said 26 that Dwight cannot be replaced presently on the CETA program. 27 Three different SER classes were at Branigan for tour and orientation on 28 July 2, 30 and August 20. 29 Clara Martinez O'Daniel went to NMSU during the summer sessions, is taking 30 classes this September and will graduate June 1977. 31 August 14 the librarian and his wife had a Branigan staff party at their 32 home. - 5 - I The four summer Student Incorporated students that worked as library pages 2 at Branigan finished August 20. One of the students, Carlos Gonzalez, will be 3 an in-school Student Incorp. and will work at Branigan 20 hours a week starting 4 August 30 until February 1, 1977. 5 4. Friends of Branigan Library. The librarian discussed the proposed 6 organizations of the Friends of Branigan Library. He said that an organizations 7 meeting will probably be September 30 and at this time he will explain the 8 purposes and functions of the Friends group. He has compiled a list of programs 9 and projects for a Friends group. %W 10 The purpose of the Friends group is to support library programs and 11 activities and make the library more visible to the people of the community. 12 He added that a friends group can play a role in securing a new library �. 13 facility. A friends group is also an auxiliary organization to aid the 14 librarian and the Library Board in providing good library service. 15 5. City Commission Retreat. The retreat was held July 31 at the Rodeway 16 Inn. Branigan Library was discussed and the librarian handed out a four page 17 memo listing 21 reasonsfor a larger library facility. `► 18 Commissioners Graham and Thaeler were asked to look into possible land 19 sites for a new library and the City Commission said that a new library is a 20 top priority. The librarian will also be sending the Commission various 21 articles on site selection. 22 Commissioner Hudson said that something should be done for the staff and 23 that the working conditions were crowded and impossible. 24 6. User Survey. The librarian discussed a Branigan Library user survey 25 for Branigan patrons. The librarian said that he would like the survey to 26 start September 7. The Board unanimously approved the user survey which covers 27 13 points. 28 7. Exhibits. The July author of the month was Dr. Gene Brack and the 29 August author of the month is Dr. Fred Widmoyer. The September author of the 30 month will be Katy Camunez Griggs and Paul Rader. 31 The Shannon Room has an exhibit on author Paul Gallico, who recently died. 32 The children's room exhibit in August was the Summer Reading Program and - 6 - 1 August 19 a special exhibit on the Boy Scouts was set up. A Senior Citizen's 2 Center exhibit of crafts is also planned for September. 3 8. History of Branigan Library. A three page history of Branigan Library 4 is now available. Forty years have been packed into 3 pages in order that more 5 people will read the history. 6 9. Roof. July 30, the day after heavy rains, the library had many roof 7 leaks, water spots and stains. Over 50 pieces of ceiling tile are either 8 stained or missing. Mesilla Valley Construction Company has said that the 9 roof is not their responsibility and that the City maintenance crew is to %w 10 provide preventive maintenance on the roof once or twice a year. 11 So far the ceiling tile hasn't been replaced and the roof needs to be 12 checked. Mesilla Valley Construction Company did come August 2 and did tar 13 some areas of the roof. 14 A sump pump will be placed in the basement sometime in September relieving 15 water flooding there. 16 10. Other New Business. July 1, a new adding machine and 10 more sections 17 of shelving were ordered. 1` 18 August 17, the staff started . moving non-fiction books into the Shannon 19 Room as there is no other place to expand non-fiction. After the shifting is 20 finished, 1,500 fliers with a map of the library will be prepared. 21 The VIA planted Iris tubers in the planters in front of the library 22 July 26. VAW 23 There were several gifts during the month of August. including $7,913 of 24 State Aid from NMSL. Alma Capen donated $75 and over $300 was given for the 25 Fred West Memorial. The Pan American Round Table donated $100 for Spanish 26 books. 27 Roswell Public Library has a bond issue for a new library September 7. 28 Their present library is smaller than Branigan Library with 5,100 square feet. 29 Following other new business, the Board again discussed the Whitfield Co. 30 interest in Branigan property. If the Sheriff Posse lease isn't renewed, the 31 library will have all the Branigan land on the west side of Valley Drive 32 available for commercial development. V► _ 7 1 Mr. Fielder moved that "The Branigan Library Board would like the City to 2 have an appraisal done on all the Branigan Library assets with each parcel of 3 land appraised separately." Separate parcels include: The Branigan land that 4 SWIG is leasing, the land the Sheriff Posse is leasing, the Court Street propert , 5 the Branigan home, Branigan ballpark, the land University Ford is leasing, the 6 land the model airplane club uses, the land south of the model airplane grounds 7 and Branigan Library. Mrs. Roach seconded the motion and it was approved. 8 The librarian was asked to send a memo to the City Commission and Mr. @ 9 Yungmeyer concerning the appraisal of all Branigan property. �r 10 The Library Board also asked that a list of reasons for the Sheriff Posse 11 moving to another location be sent to the City Commission and Mr. Yungmeyer. 12 Mrs. Priestley said that General Milton had talked to her about the Var 13 possibility of the Branigan home at 406 W. Las Cruces becoming a museum. There 14 is money available for Ft. Filmore that could be used on the Branigan home if 15 it was made a museum. The librarian said that the Branigan home was needed for 16 library storage and that library magazines and books were stored there presently 17 With no further business, Mrs. Roach made a motion that the meeting be 18 adjourned and Mr. Fielder seconded it. The meeting was adjourned at 5:45 p.m. 19 20 Respectfully Submitted, 21 22 / �^ 23 Don Dresp Library Director 24 DD:cj 25 26 27 28 29 30 31 32