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06-14-2016CITY ART BOARD MEETING June 14, 2016 The City Art Board met on Tuesday, June 14, 2016 at 10:00 a.m. Las Cruces Parks and Recreation Conference Room, 1501 E. Hadley Ave., Las Cruces, New Mexico 88004. CITY ART BOARD MEMBERS PRESENT: Mr. George Griffin, Chair; Ms. Kathleen Squires, Vice -Chair; Mr. John Northcutt, Secretary; Ms. Rebecca Courtney, Ms. Josephine Morillo and Ms. Susan Frary. ABSENT: Mr. Ricardo Gonzales (Approved Absence) OTHERS PRESENT: Ms. Jennifer Robles, Las Cruces Museum of Art; Ms. Natalie Mosley, Las Cruces Museum of Art; Cathy Mathews, Las Cruces Public Works; Mr. Robert Caldwell, City Art Board Liaison; and Ms. Marina Montoya, Recording Secretary Meeting was called to order at 10:50 a.m. by Chair Mr. George Griffin. He recognized a quorum. I. Approval of Agenda Mr. Caldwell requested that the Work Session be removed from the Agenda. Mr. Northcutt moved to approve removing Item III "Work Session" from the Agenda. Seconded by Ms. Morillo. Motion passed. Ms. Squires moved to approve adding a discussion on the Camino Real Sculptures to the Agenda. Seconded by Ms. Courtney. Motion passed. Mr. Northcutt moved to approve the agenda, as amended. Seconded by Ms. Squires. Motion passed. II. Approval of May 10, 216 Meeting Notes Ms. Frary distributed corrections that she wanted to include in the meeting notes. Mr. Caldwell suggested that Ms. LaFla mme-Childs' presentation should be left intact and the breakdown of Ms. LaFlamme-Childs discussions be removed from the meeting notes and that a reference to the New Mexico Arts website be included. Ms. Frary moved to table the approval meeting notes until the July 12, 2016 meeting. Ms. Squires seconded. Motion passed. III. Camino Real Sculptures Discussion 1 Mr. Griffin discussed the Work Session process regarding the presentation by Ms. Cathy Mathews, City of Las Cruces Landscape Architect, regarding the Camino Real. sculpture group. Ms. Squires moved to approve the proposal by Cathy Mathews, City of Las Cruces Landscape Architect, regarding the removal of the railroad sculpture and rabbit from the grouping and repositioning the remaining sculptures in the order of the plaque, The Royal Road. Staff will return to the board with a timeline and procedures. Seconded by Ms. Frary. Motion passed. IV. Staff Updates Mr. Caldwell stated the City Art Board's administrative reporting transition to the Community and Cultural Services Department is proceeding, with a timeline to commence after the next fiscal year, beginning July 1, 2016. There are funds that would transfer. While waiting for specific direction on how to proceed, the next Art Board meeting will be overseen by Parks and Recreation. Ms. Frary requested that the meeting notes be posted to the City of Las Cruces Parks & Recreation website. Mr. Caldwell asked Ms. Montoya to check with Mr. Phillip Catanach in the Parks and Recreation Department, on such postings. V. Board Comments Ms. Susan Frary: Provided a handout of her statement and the May 13t" news letter regarding the artwork to be featured in the city plaza project. It was noted by Mr. Caldwell that the Art Board has no jurisdiction over the plaza project at this point. Mr. Caldwell pointed out that the plaza is not City of Las Cruces property. Ms. Rebecca Courtney: Suggested that the board speak with CLC-TV on documenting the City's first 1 % project. She further suggested that the idea could be on an upcoming meeting agenda. Mr. John Northcutt: Asked that the Selection Committee report to board on the three recommended artists for the East Mesa Safety Complex at the next meeting. On another note, Mr. Northcutt stated that the Art Board should be careful regarding defining its engagement. He pointed out that the board has no say when a private entity begins to solicit art or place art within the City of Las Cruces. The board has no purview, nor legal standing unless the City owns the art work. He reiterated that the board needs to be very careful. Mr. George Griffin: Regarding issues that have come up referring to Art on Loan, Policies and Procedures, the Strategic Plan, Bylaws, the public art master plan idea, and full-time city public art staffing, the board should take this time, while in administrative transition, to get each issue in order. Mr. Griffin asked Ms. Frary to consider the defunct Art on Loan program and suggest formal options for the program that include content, staffing, funding, and public involvement. Ms. Frary stated she can have her recommendations available within 30 days, but feels waiting 90 days would be sufficient due to the current 2 transition. Mr. Caldwell stated that the specific time of transition is unclear. Mr. Griffin asked Ms. Frary to make a presentation of options within 60 days. Ms. Kathleen Squires: Agreed with Ms. Courtney's suggested on CLC TV. Ms. Morillo: Thought the Camino Real Work Session went well, with good information. She thought progress was made regarding re -positioning the sculptures and removing the pieces added to the grouping in the new location. VI. Next Meeting Next City Art Board meeting is scheduled for Tuesday, July 12, 2016, 10 am in the Parks and Recreation Conference Room. VII. Adjournment Ms. Sq ' s moved to adjourn the meeting at 11:48 a.m. Seconded by Mr. Northcutt. Motiovi ohssed. Marija k. Montoya, Recording Secretary k]