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10-05-20161 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 SOUTH MESQUITE DESIGN REVIEW BOARD Following are the minutes of the South Mesquite Design Review Board meeting held on October 5, 2016 in 2007-A at City Hall, 700 N. Main Street, Las Cruces, NM 88001. MEMBERS PRESENT: Robert Williams Paul Mach Faith Hutson Ernie Campos Tony Dahlin MEMBERS ABSENT: David Chavez Barbara Kuhns STAFF PRESENT: Adam Ochoa, CLC Planner Becky Baum, RC Creations, LLC, Recording Sec. OTHERS: Deacon Luis Roman David Clarke Mr. Apodaca I. CALL TO ORDER (6:02 p.m.) Williams: Okay we'll call the meeting to order at six o'clock. Everyone here? II. APPROVAL OF MINUTES - September 7, 2016 Williams: We have the first item on the agenda is the Approval of the Minutes from the September 7th, 2016 meeting and we have one change, Kuhns is moved to the Members Absent list. Paul. Mach: I just have a small one on page, on page 13, line 35. It says "Signs Law Firm." And it said "Signs Law Firm" and it was spelled like S-I-G-N-S like road sign, but it's Saenz, the name of the law firm. Baum: S-A-E-N-Z. Mach: Thank you. Dahlin: I move we approve the minutes Mr. Chair. Williams: We have a motion. Do we have a second? Mach I'll second. Williams: Second. All those in favor. 1 2 MOTION PASSES UNANIMOUSLY 3 4 Williams: The motion passes. 5 6 III. NEW BUSINESS 7 8 1. Case 69687: Request for approval of the construction of a new primary 9 structure on a property located at 766 E. Griggs Avenue; Parcel ID # 02- 10 06816 and 02-06824. The subject property is zoned R-2 (Medium Density 11 Residential District) and is located within the South Mesquite Overlay District. 12 Submitted by St. Genevieve Parish Inc. 13 14 Williams: And moving on to our New Business, Case Number 69687. 15 16 Ochoa: All right. Lights are going out. One and, one and only case tonight is 17 Case 69687. It is a proposed new, proposed construction of a new 18 structure at 766 E. Griggs Avenue, shown here on the vicinity map, kind of 19 highlighted in the slash marks if you will, a couple of existing lots there 20 west of what is the existing St. Genevieve's Church. As you can see this, 21 this, this property here, this property's is essentially smack dab in the 22 middle of a very large R-2 zoning which is basically Medium Density 23 Residential. 24 25 Dahlin: You know and, is this a vacant lot now? 26 27 Hutson: No. 28 29 Ochoa: No it is not. 30 31 Dahlin: Oh, okay. 32 33 Ochoa: I'll... 34 35 Hutson: It has a complete (inaudible) structure. 36 37 Ochoa: I'll keep going. I'll explain that in my presentation. Like I said this 38 property's currently zoned C-2 and currently consists of an existing 39 dwelling. It is located in the South Mesquite Overlay District but it is 40 actually located outside of the original townsite. The structure on the 41 property's currently listed as a contributing structure. It was constructed in 42 circuit, circa 1935. 1 believe you all received the e-mail from staff stating 43 that the parish is looking at demolishing that structure for this new 44 structure. They are required to do a 60-day waiting period if you will 45 before demolition can take place of that existing structure. 2 1 Seen here in the aerial you can see there that, that existing 2 structure with another kind of nonconforming if you will, that modern 3 storage shed in the back located here. There is a, like I said St. 4 Genevieve's to the east, single-family residential homes to the, to the west 5 and south, and there is the cemetery to the north. Here are some pictures 6 of the, the site itself. Like I said here's a side view of the existing dwellings 7 and more of a front view on the bottom picture of the existing dwelling on 8 the property. 9 The proposal tonight we're looking at is essentially for a new rectory 10 for the St. Genevieve's park, parish, excuse me. The way it's constructed, 11 if y'all seen in your staff reports it is a rather large building. The way it, it's, 12 it'll be constructed it'll actually be straddling existing lot lines in this area. 13 This will actually require the, the applicant to replat those properties to 14 eliminate those underlying lot lines to basically follow correct code 15 because currently you're not allowed to construct new buildings over the 16 lot lines so that, that being an administrative replat we can take care of in- 17 house. You will not, you all would not be seeing that. We just wanted to 18 give you that information. The new rectory would be constructed to 19 closely reflect a style consistent with other buildings in the South Mesquite 20 neighborhood as pointed out by the architect. The building and yard walls 21 would be stucco to match the look of the surrounding area. Essentially 22 everything around here is pretty much stucco with flat roofs. The 23 construction will entail recessed windows, all completely recessed with 24 some of the front -facing windows having exposed wooden headers over 25 them, a, a detail that is, that is seen throughout historical buildings in this 26 area. The front and rear -facing porches are rather large porches, will 27 have, will be wooden with wooden tapered columns, wooden trellises, and 28 wooden corbels, excuse me. Those are, that aspect, those porches are 29 aspects seen throughout the neighborhood as well, that fits in with the 30 neighborhood. The, the architect has utilized the New Mexico Historical 31 Building Inventory Manual as the basis for the design and look of the 32 structure which is something that is encouraged and actually something 33 that is required by the South Mesquite Overlay Ordinance the, that, that 34 people do when they do these structures in the South Mesquite. 35 Here's kind of a 3-D aerial of what that new structure will look like, 36 as you can see those front porches and the front and the, and the front 37 porch and the rear, front porch and the rear porch, excuse me, wooden 38 structures with the the roofs over a portion and the majority of the structure 39 being a flat roof consistent with the area. 40 Here are some artist's renditions, architectural renditions of what 41 that structure would look like. The top left picture is a view of the, excuse 42 me, the east side and then essentially the, the north side of the building or 43 the front if you will is the bottom one. The bottom right picture, the top 44 portion of it is the rear of the property, or rear of the building. As you can 45 see they're actually gonna be having their garage is accessed from, from 46 the rear, through essentially, the property has actual access to the 3 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 southern road not necessary, and so it kinda of has double frontage so you will not be able to see those garages from the front essentially which is something that's also encouraged for historical buildings in the South Mesquite. And the bottom portion there's the other side of the building showing that look, a little bit closer look of what that would look like, top portion of the picture is the rear of the building, the bottom one being the front of that building. Just for our, for your record these are some of the surrounding structures around the property. Top left there is St. Genevieve's church of course and essentially like I said the other three pictures are single-family homes surrounding the subject property. When staff did look at the, look at this though we followed what the South Mesquite Overlay requires which is essentially with a new development is required to utilize architectural styles, methods, and materials that are visually, visually compatible with the surrounding structures and the overall character of the Historic District. Staff actually did not receive any public input about the proposal to date. With that though staff does recommend approval for the proposed new construction of the, of the new rectory based on the findings found in your staff report. South Mesquite Design Review Board does have final authority on these proposals. These are the findings found within your staff report, just where you can see them again. Your options tonight ladies and gentlemen is: 1) to vote "yes," approve the proposed new structure; 2) to vote "no," this would deny the proposed new structure; 3) to vote "yes with conditions," this essentially would allow the South Mesquite Design Review Board to add conditions deemed necessary for the construction of the new structure; or 4) vote to table the proposed case which essentially the, the Design Review Board can direct staff and the applicant accordingly for additional information or to develop an, alternative solutions at a later meeting. That is the end of my presentation. The applicant and the architect are here if you have any questions for them and I stand for questions. Williams: Questions? Paul. Mach: Thank you for being here and thanks for presenting the plans. I think the house looks beautiful. I just had a couple of small questions. The first one are the setbacks. It seems that I did not really see in the presentation documents how far set back the house was from the front and the side wall. Ochoa: It, I could answer that for you Paul. Mach: Okay. 4 1 Ochoa: Essentially they'll be required to follow the setback requirements of the 2 South Mesquite, South Mesquite Overlay. It's five in the rear, five on the 3 sides, and the front will be essentially the average of the, of the homes on 4 his block. A lot of those homes are pretty close to the front so he could 5 technically put it that close to the front but I believe this structure's 6 proposed to be pushed back a little bit more than what the (inaudible) are. 7 8 Williams: On, on the Al ... 9 10 Mach: Okay. 11 12 Williams: Is the site plan and it does have it, it shows the, the, those walls, looks like 13 they're offset about five feet from the sidewalk, the patio walls. 14 15 Mach: Courtyard wall. 16 17 Williams: Yeah. 18 19 Mach: Cause it looks here like this, the back and, it looks like the front of the 20 house is set back about the same as the house next door. 21 22 Williams: Yeah. 23 24 Mach: Or very similar, so I just wanted to verify that. And just another one is, this 25 is for the rectory and I know at St. Genevieve's there's a sign that says 26 you know, "St. Genevieve's Church" and it has the masses and I, 1 have 27 also seen signs that would say, "The Rectory," and I did not know if you 28 were planning on doing such a sign but last month we had a discussion 29 about signage in the district and the size of signs so I just wanted to point 30 out that if you were planning on doing that, that you'd just check and see 31 about how's, how big those can be. I did not see that there was going to 32 be such a sign but since it was a subject you might just want to think about 33 that. 34 35 Roman: I'm Deacon Luis Roman. I'm the administrator at St. Genevieve's and 36 there is no plan to put any signage on the structure or near the structure. 37 38 Mach- Okay. 39 40 Dahlin: Mr. Chair. Are any of your setbacks less than five feet? 41 42 Roman: I would defer to Mr. Clarke. 43 44 Clarke: This is David Clarke. I'm the principal architect of WDG Architects and 45 representative for Bob Brotherton, the designer of the rectory with Sunlit 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Architecture South. None of the setbacks are infringed or, or beyond five feet, or within five feet. Dahlin: Oh, okay. Apodaca: I have a question. I have a question. There's a driveway between, behind St. Genevieve's church between Main Street and Griggs and people use that to make a shortcut between that, (inaudible) streets. And I was wondering would that affect the people that use that driveway to get into their house? Ochoa: Apodaca.- Ochoa: Apodaca: Campos: Apodaca: Campos: Ochoa: Apodaca: Ochoa: Apodaca: Could you .. There's some building, there's a house there next to the driveway behind St. Genevieve's church. Could we get your name sir? Your name please? Oh. (Inaudible) Apodaca. Could it be an alley? It's an alley, right, I ... It's probably part of the original, I'm sorry, go ahead. That is actually not an alley. Genevieve's church. That whole driveway? That is correct sir. That is property that belongs to St. So what about the people that live there? They have to use the, that driveway to get into their property. There's the house right there next to ... Roman: I can respond to that. I've had conversation with the, with the neighbors and half, the north half of that, that piece of property that, that appears to be an alley will be utilized as part of the, the, for the construction of the new home. The access to the house will actually be through the other part of that which again is access for one of the homes that's placed on that alleyway. I've had conversation with the residents of that, the owners and have assured them that the church has no plan to ever remove that as an access. That will always be an access for the church's property as well as for their properties. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 29 21 22 23 24 25 26 27 28 29 39 31 32 33 34 35 36 37 38 39 46 41 42 43 44 45 46 Campos: Mr. Chair. Is there any way you can identify on the vicinity map the actual driveway in relation to what Mr. Apodaca had questioned for me please? Ochoa: I can show that on my presentation for you. Campos: Yeah. Thank you. The, the reason I also ask Mr. Chair is, is there anything in writing between you on the property you know like an easement or a reciprocal easement for... Roman: No, we don't have anything in writing but we would be very happy to put something in writing to, to assure that that would always be available to them. Campos: Cause some of the plats I've prepared during the replat phase, that can also be noted on the plat, correct Mr. Ochoa? Ochoa: That is correct sir. Campos: Yes sir. That's something that I would recommend though. Ochoa: For, for the record ... Campos: To avoid, avoid any, any future conflict, in case somebody buys the property just so I have it in writing, (inaudible) Ochoa: Right. Thank you and for the record, since we do have to replat and eliminate ... Roman: Yes. Ochoa: Those underlying lot lines there can be an access easement essentially just where the driveway is, which would basically give access to the properties here, of course for the new rectory, the one here, and the one here if needed, and also well, well of course for the, for the church itself. So that is something that can just be essentially put on by the surveyor during the, the actual replatting process. That can be taken care of. Campos: Thank you. Nothing further. Dahlin: Mr. Chair. Campos: Nothing further. Dahlin: I agree with Ernie. That should be in writing. A generation from now they might not be able to get back there. 7 1 Ochoa: And Mr. Chair. If I may interject that, that would be staffs purview to make 2 sure that that's required cause that lot behind it, it would essentially be 3 closed off if you will so I believe it's something we can take care of with the 4 surveyor and the applicant and the property owner at the time. 5 6 Williams: Okay. Any other questions or discussion? 7 8 Campos: No sir. No sir. 9 14 Williams: We have a motion 11 12 Dahlin: Motion that we vote. 13 14 Williams: What, what ... 15 16 Ochoa: For approval. 17 18 Dahlin: For approval. 19 20 Williams: We have a motion for approval. A second? 21 22 Campos: Second the motion. 23 24 Williams: Motion and a second. All those in favor? 25 26 MOTION PASSES UNANIMOUSLY. 27 28 Williams: Motion passes unanimously. 29 30 BANTER FOR A FEW MOMENTS. 31 32 IV. DISCUSSION OF OTHER ITEMS 33 34 Williams: Do we have any ... 35 36 V. STAFF ANNOUNCEMENTS 37 38 Williams: We have any, any staff announcements? 39 44 Ochoa: Thank you Mr. Chair. Since, since we have no other discussion items 1 41 just had a couple of staff announcements. I did check on the possibility of 42 moving the meeting to potentially allow David maybe if he could get here a 43 little later. I was made aware that meetings have to have a three-hour 44 block if you will and we don't have security past nine o'clock anymore 45 unfortunately. So the meetings essentially will have to be, it's not only 46 that, from a staffing perspective as well, we might not have anybody here 1 at seven o'clock. So unfortunately if Dave, if, if Mr. Chavez can't do the 2 meeting anymore at six o'clock we'd have to replace him on the Board. 3 4 Dahlin: Excuse me. 5 6 Ochoa: Which, which I may say it's a, it, it's rough cause he's, he's actually a 7 pretty good asset to us. 8 9 Williams: Yes. 10 11 Dahlin: It's, it's only one hour one day a month. 12 13 Williams: No, that's what he was just saying though, it's ... 14 15 Dahlin: No, no. David could get off an hour early. 16 17 Williams: No but he may not be able to so. Yeah. We can't, we can't, we can't force 18 him to (inaudible). 19 26 Ochoa: We can't force unfortunately for its ... 21 22 Dahlin: No, no. I, I, I'm trying to encourage his participation. Why can't he get off 23 one day, one hour early? 24 25 Ochoa: That's an e-mail, we'll probably send an e-mail out to him then we'll cc 26 probably the ... 27 28 Dahlin: All right. 29 30 Ochoa: The, the, the Chair on that to see if he's still interested and see if it's 31 possible for him to work it out. If, if not then we'd ask for his resignation 32 and we'd have to get him replaced on the, on the Board. 33 34 Campos: Just brain, Mr. Chair if I may, just brainstorming. I know this isn't City 35 Council but can he do an intercom, any possibility? He says ... 36 37 Ochoa: We unfortunately don't have the, the capabilities. 38 39 Campos: He tells his boss, "I'm going to take a ten-minute break. I'm going to vote. 49 1 already know I, 1 looked at the packet." And he'll be on the phone 41 hearing the whole agenda and then if he has any question, you, you know 42 what I'm talking about. 43 44 Ochoa: Sure. The problem with that is though technically you're not supposed to 45 make your mind up until the actual meeting itself so if he just chimes in in 46 ten minutes and then just makes up his mind without actually being part of 9 1 the conversation that, that's an issue. Not only that but the actual what's it 2 called, the speakerphones ... 3 4 Baum: Telephones. 5 6 Ochoa: There we go, that we have are not capable of working up here 7 unfortunately so, but. 8 9 Campos: Okay. Just thought I'd give it a shot. 10 11 Ochoa: Sure. No, it's a good question. I couldn't, believe you me I, 1 looked at 12 every, every way to try to ... 13 14 Campos: To have him here. 15 16 Ochoa: Get him cause Mr. Chavez is. 17 18 Hutson: There is Adobe Connect. We could just do a program like Adobe Connect 19 but I don't know if that is something that's legal here. It just requires a 20 camera, small camera, very inexpensive, $25, and the program Adobe 21 Connect. 22 23 Ochoa: I... 24 25 Williams: Or even GoToMeeting which is a free program, you know it's like is, is one 26 that does it too, it doesn't even require a camera if you have a camera on 27 a laptop. So it's like, and it doesn't even require that necessarily so ... 28 29 Campos: Webinar. 30 31 Williams: Yeah. There are, there are, I mean there's, there's the thing, you know it's 32 like there are ways I think around it the, to do it but the, part of that is the 33 internet access and stuff like that too. 34 35 Ochoa: Correct. Not only that but also Mr. Chavez' access to ... 36 37 Williams: Yeah. Yeah. 38 39 Ochoa: The internet to, to be able to come here. I could also check with IT on 40 those as well because we are under their realm when it comes to the, the 41 software and hardware and so forth like that so we could always check for 42 that and discuss it at the next meeting. 43 44 Mach: Is David, do you know, how long, much longer does David have on the 45 Board? Is he, is he near the end of his term or is ... 46 W 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ochoa: I believe Mr. Chavez is pretty close to the end of his term. He was here before basically everybody here. He was here actually when it was one of my last meetings and then Susana took over, so he has been here a while. So it may be time for him if you will to, to be put out to pasture if you will. Williams: Faith, were you able to talk to him at all when you did Hutson: I did actually talk to him and he cannot get here at six. I asked him and I told him up front, I said, "I'm not sure that the meetings could be pushed back to seven but if they could, could he make that?" He told me that he would still be late. Ochoa: Okay. Hutson: Okay so I don't think that ... Williams: But it, is there another day or anything else that ... Hutson: No, no. His schedule is Monday through Friday but he basically works until seven ... Williams: Oh. Hutson: So by the time he gets into town ... Williams: Yeah. Hutson: He would be lucky to be here by 7:30 so. Williams: Okay. Hutson: So I told him that the Board was, you know this was a discussion on the table about replacing him and he said, you know he understood if it came to that so. Ochoa: Okay. Well we can definitely look at those other options. If not we'll contact Mr. Chavez and cc you on it Mr. Williams and just go from there and see what we can do. If not we could go ahead and start advertising for a new Board Member and if anybody has any possible people that you know that might be interested in joining by all means have them apply if, if that, if it comes to that. Williams: Okay. Hutson: Okay. 11 1 2 Ochoa: That, that's essentially it. Oh, also, I'm sorry, it looks like we might even 3 have three to four cases next month. 4 5 Williams: Oh. 6 7 Ochoa: So. 8 9 Campos: Good. We're getting busy. 10 11 Ochoa: Yes. Looks likely, like it. So ... 12 13 Mach: (inaudible). 14 15 Ochoa: So just make a, make plans to please join us next month. Hopefully, 1 16 believe Barb should be back into town next month so we should have six 17 at least here so that's, that's definitely a plus. 18 19 Dahlin: Cool. 20 21 Williams: Okay. 22 23 Hutson: Mr. Chair. I have one more thing that I want to bring up. Just as a 24 reminder to the Board it is our responsibility to look at the packet ahead of 25 time and I would also strongly encourage everybody to go by if there is a 26 house that we are considering and look at that so that we really come here 27 knowing what's going on, okay, and not ... 28 29 Campos: For the record I do a preview of the packet and I do go by. I do drive by. 30 31 Ochoa: Okay. 32 33 Hutson: I was not referring to you. 34 35 Campos: And again, again, to get the feel of it (inaudible) you know. 36 37 Dahlin: I apologize, I didn't go by cause I've been busy moving so that's my bad. 38 It'll never happen again. 39 40 Hutson: Thank you. 41 42 Ochoa: Thank you Tony. 43 44 Hutson: Thank you. 45 46 Ochoa: Right. 12 1 2 Dahlin: All right. (Inaudible) 3 4 Williams: Anything else, anyone? 5 6 VI. ADJOURNMENT (6:23 p.m.) 7 8 Williams: I move we adjourn the meeting, 6:23. 9 10 11 3 14 Chairperson 13