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12-07-20161 SOUTH MESQUITE DESIGN REVIEW BOARD 2 3 Following are the minutes of the South Mesquite Design Review Board meeting held on 4 December 7, 2016 in 2007-A at City Hall, 700 N. Main Street, Las Cruces, NM 88001. 5 6 MEMBERS PRESENT: Robert Williams 7 Paul Mach 8 Faith Hutson 9 Ernie Campos 10 Tony Dahlin 11 Barbara Kuhns 12 13 MEMBERS ABSENT: David Chavez 14 15 STAFF PRESENT: Adam Ochoa, CLC Planner 16 Becky Baum, RC Creations, LLC, Recording Sec. 17 18 OTHERS: Jose Rico 19 Rose Rico 20 Gumercindo Andrade 21 Frank Belyan 22 23 I. CALL TO ORDER (6:00 p.m.) 24 25 Williams: I want to call the meeting to order at 6:00. 26 27 Kuhns: Oops. I just kicked that. 28 29 Ochoa: Oh, you're fine. 30 31 Kuhns: Okay. 32 33 II. APPROVAL OF MINUTES - October 5, 2016 34 35 Williams: The first item up is the approval of the minutes from the October 5th 36 meeting. Did everyone get a chance to read through them and? 37 38 Mach: Mr. Chairman. I have no corrections. 39 40 Campos: Nothing, nothing to (inaudible). 41 42 Williams: So do we have a motion to approve the minutes as presented? 43 44 Mach: I so move that we approve the minutes as submitted. 45 46 Dahlin: Second. 1 1 2 Williams: Okay. We've got a motion and a second. All those in favor? 3 4 MOTION PASSES UNANIMOUSLY. 5 6 Williams: Motion passes. 7 8 III. NEW BUSINESS 9 10 1. Case 70900: Request for approval of the construction of an addition to the 11 primary structure of a property located at 609 E. Griggs Avenue; Parcel ID # 12 02-06540. The subject property is zoned R-2 (Medium Density Residential 13 District) and is located within the South Mesquite Overlay District. Submitted 14 by Jose David Rico, property owner. 15 16 Williams: Okay. Next item up for business is the new business and the first item is '17 Case 70900. And one thing before we start, I would like to add a 18 procedural thing. After Adam gives the presentation we want, before the 19 Board asks any questions I thought we'd like the homeowners to have a 20 chance to speak and state their cases. They may be able to answer 21 questions you may have during the presentation so we'll allow them to talk 22 before we actually present questions to staff if you don't mind so. 23 24 Ochoa: Perfect. Thank you Mr. Chair. 25 26 Dahlin: Mr. Chairman. If we have a question as we go can we break in? 27 28 Williams: Adam, is that? 29 30 Ochoa: If the Chair does allow it that's fine, yes sir. 31 32 Williams: Okay. 33 34 Ochoa: So first case we have tonight, there we go, is Case 70900. It is for a 35 property located at 609 East Griggs Avenue. It is a proposal for a new 36 addition to the existing primary structure on the property. Shown here in 37 the vicinity map with the hash marks on it as you can see the property's 38 located east of Tornillo, north of Griggs, Organ's to the north, May's to the 39 south just to give you a general idea of where the subject property's 40 located here. As you saw it is in a sea if you will, completely surrounded 41 by properties zoned R-2 which is medium density residential district of the 42 South Mesquite Overlay. Currently there is a single-family dwelling on the 43 property with an accessory structure/dwelling located in the rear yard of 44 the property. Property is located in the South Mesquite Overlay but 45 outside of the original townsite since it is east of Tornillo Street. The 46 existing primary dwelling which is what we're discussing tonight is OA 1 classified as a contributing structure by the State Historic Registry. It is 2 stated that it was originally constructed circa 1935. Shown here in the 3 aerial with the arrow on the property, the one we're looking at is the one 4 that's kind of center rear, the central building if you will on the subject 5 property there. Here are some site photos of just the front area which is 5 where we're discussing for the proposed addition tonight. You can see the 7 front of the home there with the front yard, with the bottom right picture 8 showing roughly where that new addition is proposed to be located. 9 10 Kuhns: Would you repeat that please? 11 12 Ochoa: Sure. This is again the front of the building, the front of the primary 13 structure where the addition is proposed. The right-hand side picture '14 where the large window is located at, that is where the proposed new 15 addition, that's where the addition is proposed for this, for the primary 16 structure. So the applicant is proposing to construct an addition to the 17 existing dwelling unit. It'll be attached, like I said, to the southeast portion 18 of the dwelling with the proposed new addition measuring approximately 19 330 square feet in size. The addition is basically a bedroom with a closet 20 and restroom essentially. The addition is proposed to be attached as staff 21 researched to what is the non -historic portion of the dwelling. Going back 22 to the aerial here, the historic, I'll go here, the historic portion of this 23 structure is actually kind of where the front patio is and runs straight back. 24 The non -historic portion is where the porch, or I'm sorry, the roof kind of 25 angles down to the right. That's the non -historic portion. So that is where 26 essentially the new addition is proposed for the home. The applicant has 27 stated that the existing historic portion of the dwelling shall remain 28 untouched with this proposed new addition. The stucco will be painted 29 and will be done in a style to match the existing dwelling. The roof as well 30 will be constructed with material in the style that'll match the existing 31 dwelling, of the primary dwelling as well. There is only one window that 32 will be located on this new addition. That will be located on the southern 33 wall, in other words facing the street. The applicant has stated that this 34 window will be a broken light vinyl window that is, as we all know it is 35 consistent with other windows found throughout the South Mesquite. Here 36 are some, my apologies, some blurry site plans and floor plans for that 37 new addition. As you can see it sticks out, it'll stick out to the south there. 38 To the right-hand side it is a floor plan for that new bedroom, a closet, and 39 a washroom, a restroom. Giving you an idea of the surrounding properties 40 here, the four adjacent properties to this, where this proposed addition is 41 proposed. 42 When staff took a look at this, we are mandated or required 43 basically for an applicable development must utilize, as with everything, 44 utilize architectural styles and methods and materials that are visually 45 compatible with not only the original structure but the surrounding 46 structures and overall character of the historic neighborhood. One thing 3 staff did want to bring up here at this meeting that wasn't on your staff report but I do want to bring this up, in the South Mesquite Overlay it does state that additions are not permitted in the primary facade of the building. Staff did point out though essentially not only to the applicant but somewhat in your staff report that the addition is proposed to be on the non -historic portion of the home. Not only that, but just logistically there is nowhere else the property owners would be allowed to put an addition on this property. Anywhere else they would essentially be encroaching into setback requirements which is a big no -no if you will, and building separation requirements which is a Building Code and Fire Code requirement so essentially where they're proposing the new addition is essentially the only place they can have their addition. Just to let you know though, the Board does have the ability to approve any deviations to the Design Standards. Staff did receive two phone calls about the proposed addition from adjacent property owners and they did support the proposed addition. Staff did also receive a letter supporting the addition and the writer if you will, Mr. Dave Fox from 601 East Griggs did ask me to read his letter into the record. So essentially states, "Regarding 70900, my wife and I have no problems at all with the proposed addition to 609 East Griggs for a bedroom suite. In fact we think it is a great idea to facilitate visitors and relatives in great comfort and convenience for my respectful friends and neighbors Joe and Rose Rico who are next door. I'm sure this project will enhance the appeal to the residents as a necessary step towards the progress of the historic preservation of this valuable area of our beautiful city. Many thanks and sincerely, David F. Fox." With that staff, as you've read in your staff report, do recommend approval for the proposed new addition based on the findings found in your staff report. Those findings again is the proposed addition will match the look and style of the existing dwelling. The addition is proposed to be attached. Even though it is in the front, it's attached to the non -historic portion of the dwelling and the existing historic portion of the dwelling shall remain untouched. Additionally, the new window that is proposed for the new addition is a style that is consistent with the South Mesquite neighborhood. With that ladies and gentlemen your options for tonight is: 1) to vote "yes," this would approve the new addition; 2) to vote "no," this would deny the proposed new addition; 3) to vote "yes" with conditions, which essentially would allow the South Mesquite Design Review Board to put any conditions or changes to the proposal as deemed necessary by you all; or 4) you do have the option to table and postpone the proposed case and direct staff and the applicant accordingly for a later meeting. And that is the conclusion of my presentation. The applicant is here for any questions you might have or any clarifications you might have additionally. Mr. Rico. 4 1 J. Rico, You've done a good job. All I want to do is add a bedroom because we 2 are in dire of space. It's an old house that I bought when we first got 3 married in 1968 and we've been fixing it and trying to keep the same style 4 as you know it's, but we do need a, another bedroom bad. That's all we're 5 asking for, on the non -historic side, section of the house. The house is 6 split, historic, non -historic. I never heard of that. 7 8 Williams: Any questions from the Board? 9 10 Mach: I have a few. Thank you for coming here, thanks for presenting your plans 11 to the staff and the City, and we appreciate you being here. I hope 12 everything goes well and I hope, it looks like you're going to put on a nice 13 addition here. I also think that our Board here, I mean even though you 14 have to come here and present and whatever, I think that we want to be a 15 partner to homeowners that want to come in and fix up their properties 16 and do what they want to do to make their home a better home. As it was 17 mentioned earlier that one of the, that our Board here is to base 18 judgments and base our findings based on the Code and as Adam 19 mentioned that where you're placing the addition is kind of, is not in 20 conformity to the Code that is presently written. So my concern, I've got a 21 couple concerns, is that number one, where you're planning to put the 22 addition does not conform to the Code that we have. The other one is that 23 one of the standards for making additions, making changes to a historic 24 property are that an addition doesn't overpower the original part of the 25 house. And so that would be kind of a concern that I have. But I'd also 26 like to say that, do we as a Board, you have on, Adam you mentioned that 27 we as a Board can deviate from the standards. 28 29 Ochoa: That is correct sir. It isn't ... 30 31 Mach- Can we just do that under our own power or do we have to recommend 32 that a, the variance be, this be done as a variance and ... 33 34 Ochoa: Mr. Chairman, Paul. To answer that question, since these are design 35 requirements under the South Mesquite Overlay, as the Board you have 36 the power to allow deviations to those standards if you will. Whether 37 outright, whether coming to an agreement of modifying it somehow, but 38 you do have the right to do deviations to the requirements, that is correct. 39 They are requirements but again since they are design -based and not 40 actually numerical if you will the Board has final authority on that. 41 42 Mach: Thank you. 43 44 Williams: And I guess Paul, it's, what Paul's asking is this: That we are sort of 45 setting a precedent by doing it but we're not actually changing the Code by 46 doing this on this, correct? 5 1 2 Ochoa: No sir. 3 4 Williams: We aren't ... 5 6 Ochoa: That is correct. 7 8 Williams: It's a case by case ... 9 10 Ochoa: No sir. It is ... 11 12 Williams: Basis, yes? 13 14 Ochoa It is a case by case. Anybody else who proposes to do this would have to 15 come before you as well, whether it's a small bedroom they're trying to put 16 or if they're trying to put a whole new addition to the front of the house, it 17 would still have to come before you for your, for your consideration. 18 19 Dahlin_ I think this is setting precedent though, isn't it? 20 21 Kuhns: No. 22 23 Dahlin: In reality? 24 25 Kuhns; No, it's not. It's not. It's happened, it's happened before. 26 27 Dahlin; Does that mean that this is okay? 28 29 Ochoa: Mr.... 30 31 Kuhns: If we say it is. 32 33 Ochoa: Mr. Chairman. If I may interject and try to answer that. When it comes to 34 code and design and especially you as the Board, there's no real such 35 thing as setting a precedent because each person has to not only propose 36 it but then also show you their justification for what they're trying to do. So 37 setting a precedent, I definitely don't think that's in effect right now 38 because, just because you approve, if, don't want to say you do, if you do 39 approve this case that does not mean you approve any other case in the 40 future. 41 42 Kuhns: Very good. 43 44 Williams: And I would clarify too, it's not the code, the Overlay is not a code. It's a, 45 it's a ... 46 A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ochoa: An ordinance, yes sir. Williams: It's a guideline and everything but it's not actually official code. So it doesn't, some us deviating from it doesn't change the, it doesn't, the, we can't change code issues so setbacks, things like that that are health, safety, welfare things, we don't have control over changing those. So we can't say, "You don't have to put a window in," if there's an egress window required or things like that. So, but we have power to amend the Overlay and, but we can ... Ochoa: Approve deviations to the Overlay. Williams: Yeah. Yeah. So, Paul. Mach: Mr. Chairman. I think that one design, I mean it's actually part of the Code, I mean it's in the Code, section 38-49.2. But the other thing I wanted to ask, the non -historic part of your house, did you put that on? Did you build that or was that there when you got the house? J. Rico: No. That was done by her grandfather. Mach: Okay. J. Rico: Back in 1950. No. Mach: Okay. J. Rico: It was a, first it was a barrack, truthfully. And then they added the other side, to the other side. Her grandfather. Hutson: That was my question as well. So in reality we are not modifying a historic building. It's already been modified in the '50s, way pre -Design Review Board. I share your concerns Paul on the fact that it's right there, it is in the front and you know the Overlay really does clarify that. But we can make exceptions. It doesn't set a precedence because each person that would come and say, "Well this already exists," would have to prove their case. So ... Williams: Barbara. Kuhns: Yeah. Could you tell me a little bit about your house, the history of it? J. Rico: Oh, my Lord. (inaudible) any more than I do. Kuhns: Just four sentences. 7 1 J. Rico: I'm very into the family, okay? 2 3 Kuhns: Okay. 4 5 J. Rico: The whole block was her family. 6 7 R. Rico: Yeah. The Calderon family is originally, are my, were my parents and 8 they lived in the corner of that block and they own that house, they own 9 my house where I live now thus the, not anymore but at one time that's the 10 way it was. Originally my great-grandparents used to live ... 11 12 J. Rico: Next door. 13 14 R. Rico: Yeah, next door. 15 16 J. Rico: And then ... 17 18 R. Rico: And they passed away then this started you know being sold and other 19 people moved in. But I think the neighbor across the street and myself are 20 the only original people in that neighborhood because everyone have, 21 were elderly and eventually passed away. 22 23 Kuhns: Does, David Chavez has been in his house a long time. 24 25 J. Rico: Yes. 26 27 R. Rico: Yes. He's, it's ... 28 29 Kuhns: And I also live in the neighborhood. And I think that one of the strengths 30 of the neighborhood is family homes. 31 32 J. Rico: Yes. 33 34 R. Rico: Right. 35 36 Kuhns: And I also believe that it's close to impossible to live in a house with less 37 than two bathrooms. It's a modern thing. 38 39 J. Rico. We, I own another home in Albuquerque. My daughter's over there, okay. 40 It's like ten years old. Now do I want to move over there? Heck no. This 41 is home. 42 43 Kuhns: And that's really important to me. 44 45 J. Rico: This is ... 46 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 46 41 42 43 44 45 Kuhns: And it's really important that people get to stay in their family homes and sometimes that does require modernization. J. Rico: And it's sad to see that the original people that were, grew up there are no longer there. Kuhns: It is. J. Rico It's, we're the, we're it. Our neighbor across the street and us and that's it. R. Rico: David Chavez, Jerry. J. Rico: Oh and Jerry. R. Rico: David, yeah, Jerry. Kuhns- Jerry. Where is Jerry? Williams: This is, real quick before, the, you talked about the window that right now in the picture you have, it, the, there's an existing window up in the front. On the plan that you're showing here for the new bedroom you've got the bathroom and the closet up at the front of that property. If you're going to put a window in there ... J. Rico: No. Williams: I don't know how that's going to go. That was, because I would, that, my concern is that the way this is set up right now you won't have, won't be able to put that window up in the front because of the closet and bathroom. Ochoa: No, is it not, that's where it's going? Yeah, I was, it was ... J. Rico: I hadn't seen those, okay. Ochoa- Yeah, I was, I was told this would be on the south side. If it's not then it would be on the side. J. Rico: Yeah, no. I understood from talking to the contractor that they, the closet and, the closet and the bathroom's going to be on the east side. Williams: Okay. Ochoa: Oh. 0 1 J. Rico: And nothing to the, not, nothing to the south. I mean to, yeah, nothing 2 south. 3 4 Williams: So that would it, let's, I'll bring that up because then also the plan, the site 5 plan is, something's wrong with that. I think it's ... 6 7 J. Rico: Yeah, it is. 8 9 Williams: Mirrored or reversed because it's, the ... 10 11 Kuhns: Yeah. 12 13 Williams: Narrow side is on the east side and that was a little confusing to me too, 14 so. 15 16 J. Rico: It is. 17 18 Ochoa: These, just to let you know these plans aren't up to scale. They were just 19 ... 20 21 R. Rico: They're not. 22 23 Ochoa: Put together by the contractor very last-minute just to get it to this meeting 24 for the ... 25 26 Williams: Yeah but that, but the, I think if, it would help ... 27 28 Ochoa: You're correct. 29 30 Williams: I don't care about the scale but a north arrow would've helped. 31 32 Ochoa: Yeah. That's what I mean. I think they just put it together real quickly. 33 34 Williams: Yeah. 35 36 Ochoa: And I apologize about this but I think from here and then does say where 37 Griggs is on this side. 38 39 Williams: Yes, it does but ... 40 41 Ochoa: So that'll kind of show you what the, yeah, you're correct. It is kind of flip- 42 flopped where the smaller size setback if you will is on the east, the large 43 setback's on the west. 44 45 Williams: That's correct. 46 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 J. Rico: Thank you. Williams: Paul. Mach: Okay. If I can finish up, I realize that this is the only place where you can put an addition in. J. Rico: That's it. Mach: So I'm not against what you're doing. I'm happy that you're doing it, but I did need to bring up these concerns because what you're doing here is different than what's, what is actually specified in the Code. So I wish you all good luck and for all that I said, I do not have a problem with what you're planning to do. J. Rico: Thank you. Hutson: I have another question. The way the porch sits here, will you need to take part of the roof off? J. Rico: Oh no. Hutson: You'll set it... J. Rico: Yes. Hutson: Next to that. J. Rico: Yes. Hutson: So that corner will remain the same. J. Rico: We're not going to change the corner. Hutson: Okay. J. Rico: No, no, no, no. Hutson: And then I know it says 18 but is that really 18 feet between your wall, your house edge and the wall because it sure looks narrower but that's from the street when I look at it. J. Rico: The bricks were made, they're cement bricks, were made by hand by her grandpa. And everything was close then. That's the way you built it. Hutson: But that is 18 feet between the wall. 11 1 2 J. Rico: Eighteen feet. 3 4 Ochoa: It looks about that wide. It doesn't ... 5 6 Hutson: Yeah. 7 8 Ochoa: Look that wide I think ... 9 10 Hutson: It doesn't look that wide but I didn't ... 11 12 Williams: Or 16 ... 13 14 Hutson: Get on the property. 15 16 Williams: You mean 16 feet? 17 18 Hutson: Sixteen feet, 16 feet. Sorry. 19 20 Williams: Yeah, well no that's what I'm saying. I think that, that's what I said, the 21 plan was reversed. 22 23 Ochoa: Correct, 24 25 Williams: I think is, the site plan is reversed. The narrow, the five foot is on the 26 other side so the driveway should be on the other. That's what I'm saying. 27 28 J. Rico: No, yeah, it is_ It's, flip-flop it around. 29 30 Ochoa: Yeah. That's ... 31 32 Hutson: No I'm, I'm actually talking about the real building when I drove by and 33 looked at it here. 34 35 Williams: Yeah. Yeah that's ... 36 37 Hutson: This doesn't look like it's 16 feet. 38 39 Williams: No, I know. That's what I'm saying. This is, this plan that's here is 40 mirrored or reversed or something's wrong. 41 42 Hutson: Okay. 43 44 Williams: It's wrong. 45 46 Hutson: Okay. 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Williams: So yeah. Ochoa: But you're correct the ... Williams: Yeah. Ochoa: Correct plans and correct everything will have to be submitted for a building permit, yeah. Hutson: Okay. Mach: Yeah. Hutson: All right. Mach: It's five feet from that ... Hutson: Okay. Mach: House there. Hutson: Five feet. That's what, it looked more like five feet. Williams: Yeah that's what I said too, it's a ... Hutson: Okay. Williams: I, and I'm going to, I agree. I think there's going to be, I think the roof issue, there's going to be some concern where you have, you've got a pitched roof on the porch that's a gable, so (inaudible) two sides, and you're building right next to it. You're going to have some drainage issues on there so the roof on the porch is going to have to be modified in order to get the drainage, otherwise you're going to be draining and it's sitting right at the new construction so. J. Rico: I talked to the contractor about that and he said that there's a way that he's going to, he's going to get it to where it will not be a problem. Williams: Oh, okay, so. J. Rico: I'm not a contractor so I don't know. Williams: And then my other concern would be is that I would not, I would want to make sure that there is a window up at the front. 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 R. Rico: Oh yeah. J. Rico: Yeah. We have it yeah. Williams: So, which is ... R. Rico; Naturally. Williams: What's there now rather than the, so I don't know how, like I said these plans are different than what's there, what's going to be so. Ochoa: And to clarify Mr. Chairman. Since the proposal that they submitted was for the window to be on the south wall, that is where it will have to be when they pull the building permit so. Williams: Any other ... Ochoa: Any changes to that would have to come before you all again for your consideration. Williams- Any other questions? Faith, Barbara, anything else? Hutson: No. I'm good. Williams: So, yes. Belyan: May I ask a question? Williams: Yes. Belyan: This is Frank Belyan. I live in the neighborhood so I ask the Board if they are going to vote on this, are they going to vote with conditions that the Board is going to make or with, not as it is because as it is I don't see a drawing that's feasible. So if you vote on this, are you going to vote with amendments that would change, approve of a change. It's how, if you approve it as it is, that's not what it is. Williams: Yeah. That's, I, we're not seeing what's actually going to be built and that's what's a little concerning to me. But ... Ochoa: If it would make the Board more comfortable, you can make a motion to approve it with the condition that the window be placed on the southern or the portion of the building facing the front. That meets the design that they're proposing, the broken light window and the interior, I guess bedroom/washroom/closet be rearranged for that to happen. That, that is, that is something you could do. 14 1 2 Williams. I think the other thing that would be nice is an elevation of what it's 3 supposed to look like. We don't have that so it's hard to judge. 4 5 Hutson: I also have another question about this Adam, because this was an issue 6 in the past where the Design Review Board approves something with 7 modifications or with changes and the final result when the building was 8 built did not at all follow what the Design Review Board had 9 recommended, and this was concerning windows. So how do we get that, 10 close the loop, follow back to make sure that what we agree on and vote 11 on is indeed what happens? 12 13 Ochoa: Mr. Chairman, Faith. What we can do for that is when they do submit 14 building permits they would have to permit, contractor would have to 15 submit something a little more detailed for us to see not only from the 16 window but the window they're going to use and then what the elevation's 17 going to look like in order for me to be able to approve it because even if 18 y'all are approving the addition as staff we're still, well now that I've taken 19 over as staff I still need to make sure that it's following the design that 20 they're proposing. So in other words what they propose to y'all is still 21 what's in front of me and what I can do is just e-mail those new drawings 22 to you all just as an FYI, "This is what they're proposed and it looks like 23 they're following through with what they said that they would do." And that 24 is not an issue. We've done that in the past. 25 26 Williams: What, I'll ask you guys. When do you plan on starting construction? 27 28 J. Rico: We wanted to do it and have it ready by Thanksgiving, instead going to 29 have it probably at the first of the year. 30 31 Williams: So ... 32 33 Dahlin: Oops! 34 35 Kuhns: Would you be more comfortable if we tabled it till January and we saw 36 what it was going to look like? 37 38 Williams: Well I'm comfortable, I was going to say, if we get, if you can get the 39 correct drawings and an elevation to Adam and then he can get those to 40 us via e-mail, and as long as they meet the requirements that we've sort of 41 stated here then I would be okay with approving under the condition that 42 those had been met. So, and then that way we don't delay them starting 43 the first of the year if they ... 44 45 Ochoa: If they submit what they're supposed to. 46 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Williams: If they submit, yeah. It's going to take them a while to get, I don't know if the contractor's finished drawings yet or if they, where they are on those and so ... J. Rico: I haven't spoken to him today at all so I have no idea. Williams: So it's like, because it'll take you know three weeks to go through the review for the permitting and stuff anyway so it could, I mean it, if you, if you would be willing to bring it back again in January, I mean, I would ask you. J. Rico: Okay. R. Rico: Yeah. Williams: Just ... Ochoa: So move on Mach: So Mr. Chair. Are we looking to table this till the next meeting? Williams: I, Adam would that be ... Ochoa- If the, that is something the Board is willing to do and the applicant's willing to do as well to get more detail on that, that is an option, to table or again you do have the ... Williams: Approve with the conditions. Ochoa: Approve with conditions that you'll, again the window be placed on the southern wall as stated before so the interior shall have to be modified to accommodate that, and additionally final elevations and a window design will be submitted to staff for the final approval and disbursement to the Board. And again even from what's discussed tonight staff still needs to make sure what was discussed tonight is what's submitted so they will not be given a building permit until that is done anyway. Williams: So I'll leave it up to the Board to, do we want to approve with conditions or do we want to table? Hutson: I would be willing to approve with conditions. I feel comfortable with that. Kuhns: I would too. I think that we need to recognize the bind homeowners are put into and the hoops they jump through and you know we've got to promote ... W. 1 Williams: Yeah. 2 3 Kuhns: Goodwill and ... 4 5 Ochoa: Okay. And ... 6 7 Kuhns: Keeping your place modern and up-to-date. 8 9 Ochoa: And so based on that if you wish, just to put in the minutes, if a motion 10 would like to be placed so "I move to," would be a motion to approve with 11 the conditions as stated by staff. That way it's on me basically to make 12 sure that whatever everything that we discussed tonight I'm conveying to 13 you all to make sure we're all comfortable with what's being done. 14 15 Williams: So what, we, I'm willing to entertain a motion to approve. 16 17 Mach: So then, and I move that we approve the addition with the conditions as 18 stated here that a final elevation drawing is submitted and it also shows 19 that the porch roof that you said is not going to be changed doesn't get 20 changed, so that it meets the items that we were discussing today. 21 22 Hutson: And window in the correct spot. 23 24 Mach: And the window in the correct spot. 25 26 Williams: Okay. Do we have a second? 27 28 Hutson: I'll second that. 29 30 Williams: All those, we have a motion and a second. All those in favor? 31 32 MOTION PASSES. 33 34 Williams: All those opposed? 35 36 Dahlin: Tony. 37 38 Williams: Any abstentions? Motion passes. 39 40 BANTER FOR A FEW MOMENTS. 41 42 2. Case 70911: Request for approval of the construction of a new accessory 43 structure for a property located at 706 S. San Pedro Street; Parcel ID# 02- 44 06427. The subject property is zoned R-3 (High Density Residential District) 45 and is located within the South Mesquite Overlay District. Submitted by 46 Gumercindo Andrade, property owners. 17 1 2 Williams: The next item on the agenda is Case No. 70911. 3 4 Ochoa: Final case tonight ladies and gentlemen is Case 70911 and it is a 5 proposed new accessory structure that would be located at 706 S. San 6 Pedro Street. Shown here in the vicinity map as you can see there is a 7 hash mark sandwich in between San Pedro Street and Campo Street to 8 the west, Soledad Avenue to the north, Texas Avenue to the south, and a 9 glob of what you can see it's basically R-3 zoning which is High Density 10 Residential District. Currently there is an existing single-family dwelling on 11 the property. The property is of course located in the South Mesquite 12 Overlay outside of the original townsite area. The existing dwelling is 13 classified as a contributing structure in the State Historic Registry and was 14 originally constructed circa 1910. But of course what we are not 15 discussing today is the dwelling. We're actually discussing an accessory 16 structure which would be located in the rear yard shown here in the aerial, 17 kind of located in the southwest corner is what they're proposing for the 18 new addition. 19 20 Dahlin: Adam. 21 22 Ochoa: Yes sir. 23 24 Dahlin: Is, was that a current picture of the property, the aerial view? 25 26 Hutson: No. No. 27 28 Ochoa: Mr. Chairman, Tony. No, that is from 2014. That is a, that is a dated 29 picture. Unfortunately kind of ... 30 31 Dahlin: Is it cleaned up now? 32 33 Ochoa: Anything, I'm sorry? 34 35 Dahlin: Is it cleaned up now? 36 37 Ochoa: Yes. 38 39 Dahlin: Okay. 40 41 Ochoa: Well, different looking than what it is. It's hard to say sir. 42 43 Hutson. There is a shed that's on that north side there of Soledad that was not in 44 that picture. 45 W., 1 Ochoa: Correct. Thank you. Here are the site photos of that property. Top 2 picture shows the front of the house, bottom picture shows if you will the 3 driveway going to where the proposed new garage would be going. So as 4 1 stated before they are proposing to construct a new 986 square foot 5 accessory structure/a garage essentially which would be located in the 6 rear yard of the property. Plans proposed to the staff does show that the 7 new garage will meet all setback requirements, size requirements for 8 accessory structures in the South Mesquite as well as all height 9 restrictions in the South Mesquite as well. The applicant has stated that 10 the stucco exterior will be painted to match the existing dwellings in color. 11 The garage will also be constructed to match the roof of the existing 12 dwelling, essentially a flat roof. The applicant has stated that it'll be 13 utilized for storing automobiles and tools to help deter theft on their 14 property. The plans provided in your staff report does show that there are 15 doors and windows proposed for the new accessory structure. Just to let 16 you know, those doors and windows will have to match the look and style 17 of doors and windows seen throughout the South Mesquite neighborhood. 18 Shown here is a site plan, so there looking on the bottom portion, 19 that is essentially fronting San Pedro and the right side is where Soledad 20 is. So as you can see there's the house with that garage in the south, I'm 21 sorry, yeah the southwest corner which is the upper left-hand corner here 22 shown on the site plan. Here are some, I apologize, the color renderings 23 didn't go through very well but they, the actual elevations they provided 24 were colored. You can see the color is the same color of the existing 25 dwelling. The little cap up top matches the cap that's on top of the existing 26 dwelling as well so it does match kind of in the style and look of the 27 existing dwelling, primary dwelling on the property. The front portion of 28 the garage door, rear portion that has nothing which is on the bottom left- 29 hand side, top right-hand side showing a wall with a small window, bottom 30 right-hand side showing where the new door and window is proposed as 31 well. Again that window, those windows and doors would have to match 32 the style consistent with the South Mesquite Overlay. 33 Pictures here of the surrounding structures, just to give you an idea 34 of what's surrounding the subject property. And again when staff did take 35 a look at this we take a look at all the, essentially the development will 36 have to utilize the architectural styles, methods, and materials that are 37 visually compatible with the original structure which it does, the stucco, the 38 roof style, so forth of the surrounding structures and overall character of 39 the Historic District. Apologize, my presentation's a little dated. Staff did 40 actually receive one e-mail which is before you from an adjacent property 41 owner bringing up issues about commercial use of the property and so 42 forth like that. That is not an issue because again this is not a commercial 43 property. This is a single-family residential property and the new garage is 44 for residential purposes only. No commercial aspect would be allowed on 45 this property at all because of the existing zoning on the property. 46 19 1 Dahlin: Mr. Chairman. 2 3 Williams: Yes- 4 5 Dahlin: I see things in the future sometimes. What if they start using that as a 6 commercial garage? 7 8 Ochoa: They cannot. 9 10 Dahlin: Okay, and that, that'll be in Code. 11 12 Ochoa- That is a Zoning Code issue and that is something that staff will take care 13 of. 14 15 Dahlin: All right. 16 17 Ochoa: With that, staff does recommend approval for the proposed new garage 18 based on the findings found in your staff report, and there are the two 19 findings as I stated in my presentation. So your options tonight ladies and 20 gentlemen are: 1) to vote "yes," this will approve the proposed new 21 garage; 2) to vote "no," this will deny the proposed new garage; 3) vote 22 "yes" with conditions where the South Mesquite Design Review Board 23 could add conditions to the proposed garage as deemed necessary; or 4) 24 table and postpone and direct staff and the applicant accordingly for any 25 additional information or development alternative solutions that they are 26 needing. That is the conclusion of my presentation. The applicants are 27 here as well if you have any questions for them and for any statements. 28 29 Williams: Would you guys like to make any comments? 30 31 Andrade: We'd like to add this garage due to the fact that we've gotten a lot of stuff 32 stolen from the back yard. You know it got to the point you know where 33 shoot, we don't even call the cops no more because all they do is fill out a 34 report and say, "Well when we see something or hear something we'll 35 come back here and ask you," but you know I mean it's ridiculous. You 36 know even last week I had to call the cops on a guy that kept jumping in 37 back of the house there taking stuff, you know. I caught him in the house 38 but, or not in the house but I caught him in my yard, still called the cops 39 and all they gave him was a no trespassing warning. So you know it's 40 even got to the point where like I need somewhere to put my stuff where 41 they can't get to it, you know and I can lock it up. 42 43 Campos- I have a question of staff. R-2, R-3 zone, what are the uses, R-2, R-3? 44 45 Ochoa: R-2, R-3? 46 20 1 Campos: Right. 2 3 Ochoa: Single-family homes, multifamily is allowed on there, very limited office is 4 allowed in R-3, extremely limited office is allowed in R-3. No commercial, 5 no type of contractor's yards are allowed there, nothing like that. So it's 6 basically single-family, multifamily, and very limited office. 7 8 Campos: Does the City have a home occupancy business registration? 9 19 Ochoa: Yes. That is something that is allowed. With a home occupancy they can 11 have a home -based business if you will. But the big primary thing which a 12 lot of people forget, the first line actually in that Code that talks about 13 home occupations is it's secondary to the residence on the property and 14 the person must live on the property and the property must continue to 15 exist as a residence and it cannot go commercial. 16 17 Campos: Okay. Nothing further. Thank you. 18 19 Williams: Any other? My concern on this one again is the drawing qualities. The, 26 they, those will not get through Code review, I'm pretty sure. And it's a 21 little unclear really on the site plan and everything exactly how it's all going 22 to go. There's no image of the door. We don't know what the garage door 23 is going to consist of. The door, the windows, they're not, you know I'm a 24 little concerned about that. I'm not hugely concerned because it is an 25 accessory dwelling in the back of the property which is a little less of a 26 concern but, I don't know about anyone else. 27 28 Campos: Mr. Chair. Perhaps maybe we go to the site plan where it's this page. I'm 29 going to show it up to the staff. Maybe we can go to this page and then 30 we can have the applicant specify which way the garage door's going to 31 go, 32 33 Williams: Well I'm ... 34 35 Campos: This area, this area, what they, what that, would that ... 36 37 Williams: No, no. I've got that. I understand that. 38 39 Campos: Okay. 40 41 Williams: The garage will face the driveway and the garage door. No I get, the 42 thing, I think there's just the, I mean what is that garage door going to be? 43 What is, you know. 44 45 Campos: Can ask the applicant? 46 21 1 Andrade: Just standard one garage, you know 16, five by seven top. 2 3 Campos: Rollover? 4 5 Andrade: Yeah, rollover. 6 7 Campos: (inaudible) 8 9 Andrade: Yeah. 10 11 Campos: So it's open. 12 13 Andrade: Yeah, just open. 14 15 Campos: So kind of like a barn type. 16 17 Andrade: Yes. 18 19 Campos: But yours is going to be for the, with a ... 20 21 Williams: That'll be a standard, I get that. 22 23 Campos: A Genie, would be a Genie type. 24 25 Williams: So a sectional door, sectional garage door, so sectional, yeah. 26 27 Campos: Going to have motion lights outside? 28 29 Andrade: The house has motion light. 30 31 Campos: Okay. Yeah. 32 33 Andrade: Yeah. 34 35 Campos: Because I live around the corner from me, that's why. 36 37 Andrade: Oh. Yeah. 38 39 Williams: Adam. 40 41 Ochoa: And if I might add, something that staff was looking at is not only in our 42 code but also the, in the Secretary of Interior's, thank you, rules and 43 regulations there's not too much talk about garage doors at all anywhere, 44 Sol ... 45 46 Williams: Yeah, they weren't a historically ... 22 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ochoa- Yeah. If anybody, if anybody knows anywhere you can find that, but a garage is a permitted use in the South Mesquite Overlay so garage equals garage doors. Williams: It is an accessory. It is off back of the property, it's not ... Ochoa: Correct. Williams- It's not on the street, yeah. Ochoa: And they're not affecting the existing primary historic ... Williams: Okay. Anyone have any other discussion? Hutson: Only that you know they've stated that they would stucco it so I guess, you know of just note would be that again that's followed through and that you know it does match the house since that was your stated plan that, you know that that happens. But other than that I don't have any concerns. Williams: Okay. Anyone want to make a motion? Campos: I make a motion to approve under staff recommends. Williams: Second? Mach: Second the motion. Williams: We have a motion and a second. All those in favor? MOTION PASSES UNANIMOUSLY. Williams: Motion passes unanimously. Andrade: Thank you guys. BANTER FOR A FEW MOMENTS. IV. DISCUSSION OF OTHER ITEMS Williams: Okay. The next, we have discussion of other items. Dahlin: I move that we talk about the look, what they say, look and style of the existing buildings. In that book someplace it says, I think I sent you a copy one time ... 23 1 Williams: What, they, real quick what ... 2 3 Dahlin: But the point is that the look and style is not approved. It's got to be set 4 back and a little different so you can distinguish between the historic 5 building and the addition. 6 7 Williams: What are you, which, what are you talking about? 8 9 Dahlin: All of them. Because they all say look and style of the existing building 10 and it says that you have to be able to distinguish the original building 11 from the addition. Are we ever going to address that issue, or do we 12 care? 13 14 Kuhns: We have in the past. 15 16 Williams: And we had, yeah. I don't know, I don't, what case are you talking about, 17 what are you ... 18 19 Dahlin: All of them. 20 21 Williams: What all of them? 22 23 Dahlin: Well every one says look and style of the original building, but that book 24 says you may not do that. 25 26 Ochoa: If I may interject. The South Mesquite Overlay does not state that. That is 27 something that's in the Secretary of the Interior's and the New Mexico and 28 those are guidelines, not requirements. 29 30 Dahlin: Oh, I got that from the State, did I not? 31 32 Ochoa: Yes sir. There you go. So all your State projects will use ... 33 34 Dahlin: So we can just table that in my mind as well as around? We don't care. 35 Okay. 36 37 Ochoa: To a point. They are still guidelines so if you do wish to put those 38 guidelines in effect with some, something they're trying to do with 39 something, that is definitely the purview of the Board to do as well since 40 they are guidelines. 41 42 Williams: We have addressed it in other, where we've asked them ... 43 44 Ochoa: Yes. 45 46 Williams: To step it back a little bit or we've asked them, the addition would be ... 24 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ochoa: Somehow different. Dahlin: So that, so that is, so that is status quo. Ochoa: Yes. Dahlin: We're going to abide by that. Because they all say look and style which I object to, if that is what we're going to go for. Ochoa: Yes sir. That is the common overall I guess first paragraph if you will of the Design Standards of the South Mesquite Overlay. Hutson: I have a question for you. Is that why you did not approve the first one? Was that your reason? Dahlin: Absolutely. Hutson: Okay. So they, first of all ... Dahlin: I don't vote here. Hutson: First of all that, I mean it's because it didn't look different, is that why you were opposed? Dahlin: No. It says in the book no changes to the front facade. Period. Hutson: Well, except that it also does say that Design Review Board does have purview to change that. I was just curious if that's, if that was why you were not in favor of that was because it didn't look different. Dahlin: Quite frankly ... Hutson: And I was going to point out that the addition is being added onto new structure, not even the old part and so therefore even if that were true that it should look different it wouldn't apply in this case. Dahlin: If I was voting here I would say, "Absolutely not because it's ugly." But my thing is based on the plans that we had there, I'm not going to vote for a pig in a poke. I mean I've got responsibility. Ochoa: And Mr. Dahlin. Dahlin: I answered all of the ... Ochoa: Mr. Dahlin, the, definitely you're right to not vote for something. 25 1 2 Dahlin: Okay- 3 4 Ochoa: It's absolutely fine. 5 6 Hutson: I'm just curious. 7 8 Ochoa- So on to other business, I know we've discussed this in the past about 9 terms, people's terms and so forth like that. Yeah this is very, my 10 apologies. I'm going to turn off the lights. Thank you. So this is direct 11 from our City Clerk, her record as to people's, when they were appointed, 12 date of appointment, there's your names, your information's here, I'm sorry 13 1 forgot to block that out, when you were appointed, when that first 14 appointment expires, and then up to when you are eligible for 15 reappointment. And so I know we talked about possibly David Chavez 16 burning out but it looks like he actually still has some time on his actual 17 first, initial appointment because it's, it's four years. We get appointed and 18 thought it was two years, it's actually a four-year term that you're 19 appointed. Not only that but if somebody leaves in the middle of their term 20 and somebody takes that over it extends it even more. That's why some 21 of y'all are even longer, like Ernie, you know, I'm sorry not Ernie. 22 Somebody here, here we go. Barbara, she took over for somebody so 23 hers is a little bit longer because of not only did she take over the person 24 who left but you also had your four years if you will. So ... 25 26 Kuhns: You mean my term expires 2021? 27 28 Ochoa: 2017. 29 30 Kuhns: Okay. 31 32 Williams: So you're ... 33 34 Hutson: But you're eligible to be ... 35 36 Kuhns: Right. 37 38 Hutson: Reappointed to the Board. 39 40 Ochoa: Right. So ... 4.1 42 Kuhns: But we have a lot of vacancies coming up. 43 44 Williams- Yeah, next year. 45 26 1 Ochoa: Correct. So next year as you can see Faith, you're up next year in 2 December. 3 4 Hutson: No, October- 5 6 Ochoa: I'm sorry, October. Paul you're up next year in October. Barb, you're up 7 8 9 Williams: In October. 10 11 Ochoa: In October as well. And again you all do have the ability to reapply if you 12 wish to right. Makes staff's life easier. If not that's totally fine as well. We 13 could always advertise and get some new blood into the Board if we have 14 to. That's not an issue at all. I just want to give you guys a quick look as 15 to what it is exactly that you have when it comes to the term, of course 16 stating this and looking at these big numbers you're, you are not required 17 to be here the whole time. You are free to leave whenever you'd like as 18 well. Okay? 19 20 Williams: Have you talked to David? 21 22 Hutson: I have, I had a conversation with him that was in these last minutes here, 23 and he said that he cannot leave early. 24 25 Williams: No, no, no. I know that but I mean ... 26 27 Hutson: He did say, and I'm, you know I'm not sure if this is really the case, that he 28 hoped by the end of December to have a new job with them but again of 29 course that would be up to the company and whether or not they were 30 hiring the position. 31 32 Williams: Yeah. 33 34 Hutson: So I would have to state for our purposes he's not able to attend the 35 meetings. 36 37 Williams: So, Paul. 38 39 Mach: Yeah. I just saw David on Saturday and he seemed to indicate that he 40 was getting a different position and he was going onto days and that his 41 term was up in 2019 as it states here and that he was planning on being 42 able to return to the Board. 43 44 Williams: So yeah. That's, that was my question, if we, I know we talked earlier 45 about, previously about replacing him but if it's looking like he's going to 27 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 be able to come back I would say that we give him the opportunity to come back to the Board is what I'm saying. Hutson: And I would agree with that if that's at all possible. Ochoa: That is all that staff has tonight. Williams: Okay. Anything else? Let's see, we have the agenda. Kuhns: I had something ... Williams: Staff announcements ... Kuhns: That I could bring up now. It doesn't have to wait till the tape recorder's turned off. Williams: Okay. So then ... Kuhns: I would like this Board to think very hard if we need to write a letter that was signed by those who agree about the value of a Historic District to a City, and I'm talking about the economic value, the tourist value, the cultural value, and the physical value. And you know with a new City Manager on board, this is a really good time. And I had never seen the paper have it, the newspaper, they had an editorial describing the importance of the Mesquite Historic District to the City and I feel like we got a little warm iron. Let's get that thing burning hot. Williams: And I kind of agree. The other thing I think it'll do is it will then, you know the one thing that we hear a lot about is people don't come, or they, they find out later on or they don't know that there is a Design Review Board and that there is a Mesquite Overlay and they're not aware of what it is. Something like this, like I said if it's something I'm not sure what our obligations are, but it could be good advertisement in letting people know who we are and that this is, you know if it gets something, if it is something that goes maybe as a letter to the editor and gets published in the paper Kuhns: That's ... Williams: It will make more people aware ... Kuhns: I agree. Williams. That there is an Overlay and the importance of that Overlay so that when people are reviewing ... 1 Dahlin: I have a question Mr. Chairman. Are you going to pay for this? 2 3 Kuhns: You, what it ... 4 5 Williams: You don't pay. 6 7 Kuhns It doesn't, what do you mean? 8 9 Dahlin: It costs money to put things in the newspaper. 10 11 Williams: Yeah but we're not talking ... 12 13 Kuhns: Not for a ... 14 15 Williams: About advertising. 16 17 Kuhns. Letter to the editor. 18 19 MANY PEOPLE TALKING AT ONCE. 20 21 Kuhns: Well I would, I first suggested we just write a letter . _ _ 22 23 Williams: Yeah. 24 25 Kuhns: To the City Manager and the City Councillors. 26 27 Dahlin: Oh, let him deal with it. 28 29 Kuhns: But I like Robert's idea of ... 30 31 Williams: Sending it to the, letter to the editor. 32 33 Kuhns: I really like that idea a lot. I think we could do both. 34 35 Williams: Yes. 36 37 Kuhns: With the same letter. 38 39 Williams: The letter to the editor does not cost anything so. 40 41 Campos: We're talking about recognition. We're talking about recognition as a 42 Board? 43 44 Williams: Yes. 45 We, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Kuhns: I'm talking about promoting the Mesquite Historic District as a valuable City resource and you know after the fire on Mesquite, of that building on Mesquite Street, Kasandra, what's ... Campos: Gandara. Kuhns: Gandara, started to get a little bit involved and once she started to get more involved she began to understand the value of a Historic District more so than the first time I had spoken to her. And now the big talk is they're going to do an inventory of all the buildings to figure out which ones are vacant. Campos: Yes, Hutson: This is ... Kuhns: If they don't do anything with that, what's the point of doing it? I mean those vacant buildings are a financial drain on the City, they're a revenue loss, they're you know with the current opiate and heroin issue they're serious nuisances and we need to start getting involved in promoting these valuable buildings. I'm sorry Faith. Hutson: No, no, no, no. You're fine, I wanted you to finish your sentence and I wanted to add to that, because I went to the District 4 meeting which was on Monday night. Campos: I was present there as well. Hutson: Yes. And our new City Manager has created a task force with about probably 12 or 15 people from the City and one of the things is to try to tighten up and give more teeth to the actual Municipal Code, which means that they could do something more about absentee landlords, abandoned buildings. So I think right now is the time to really sort of make that push as well because I think City Hall is finally hearing what we have, you know what the District has to say. Williams: This is ... Kuhns: Well the word on the street is he does understand historic preservation. Williams: Yeah. Barbara I'll ask, are you willing to draft something up initially? Kuhns: Yes, I am. I am. 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Williams: And it's like I would say that if the Board is all okay with it that we do do that, send it to the City to send out to everybody. We can all review it and you know maybe at the next meeting sign it and ... Kuhns: Or we can just do the revisions over e-mail. Williams: Yeah, that's an idea. Kuhns: We don't even have to wait for the next meeting. Williams, So, and then, but I think we have it, if we have it at the next meeting or something to sign ... Kuhns: Okay. Williams: When everybody's here and then we can, I think we should. Dahlin: Mr. Chairman. I will give $1,000 to help this project because I'm 100% on board. May not sound like it, but I've got substantial amount of my money to give out and give away and I'll give $1,000 because we can get it in the paper and I like notoriety. I like to see a visible pat on the back. And I will throw it in. That okay? Campos: Mr. Chair. If I may. Ochoa: Not needed yet. Dahlin: Okay. Just, that, that's a commitment. Ochoa: Sorry Ernie if I, if I'm going to cut you off here. Campos: Go first. Ochoa: The, sorry to cut you off. My apologies. That is, if you'd like to write up something that's fine. Remember though as a Board when more than quorum starts talking about something, now you got yourself a public meeting, okay. So the amount of a -mails that go back between each other and everybody involved in that, those conversations, that may be a violation of Public Meetings Act so just, just an FYI. But as private citizens, by all means ... Kuhns: That's why I ... Ochoa: You have the option to do it. 31 1 Hutson- Mr. Ochoa. Another question for you too. If there's no actual case studies 2 the Board can convene as a work ... 3 4 Williams: Yeah. 5 6 Hutson: Work group and so that would be another option, correct, that we could do 7 that if we have a work session? 8 9 Ochoa: That is definitely an option to have a work session. 10 11 Hutson: Okay. 12 13 Ochoa: If you will, I believe January we might have something. 14 15 Williams: When, what is the deadline for the submission to January? 16 17 Ochoa: Second, next week essentially is when the, when next submittals need to 18 be submitted in order to go to January. If we get nothing and you all think 19 you could get something done by the first of January what will, which 20 would be the fourth, I believe when we would meet again, then we could 21 meet then. If not, I mean we could always postpone it to, pardon me, to 22 February to give you more time to actually draft something up and work 23 something out. And even if we have cases, we could have that as a 24 discussion item where we don't actually act on it but we discuss it. 25 26 Williams: Would, if there is a case could we still bring it up for discussion at the 27 January meeting? 28 29 Ochoa- Yes. That, oh, that's an option as well, of course. My apologies. If there 30 is a case, if you all would like, if you feel that's not too pressing time which 31 is, it's less than a month from now when we will have that meeting with 32 holidays and so forth like that as well, not knowing how people are, 33 people's availability, but we could definitely make that a discussion item as 34 well in January if you want. 35 36 Williams: Barbara, how soon do you think you can have it back? 37 38 Kuhns: I'll work on it this week. 39 40 Williams: And if ... 41 42 Kuhns: I'll work on it this week. I do think it needs to be action -oriented. 43 44 Williams: Yeah. That's ... 45 32 1 Kuhns: Because I've already served on the Historic Preservation Committee and it 2 went nowhere. It was a lot of time and a lot of homework and it went 3 nowhere. It sat on someone's desk for years. And so we do need it to be 4 action -oriented and ... 5 6 Williams: Could we put it on the agenda for the January meeting, discussion of letter 7 to the City Manager stating the importance of historic districts, to be 8 discussed, finalize a letter to be discussed on the January meeting for 9 anybody that wants to have input and then ... 10 1-1 Kuhns: And .. . 12 13 Williams: And then bring it here and I agree, I think that it's something, it's going to 14 have a lot more teeth if the entire Board signs it rather than just one 15 person addressing it as a ... 16 17 Ochoa: That is definitely an item we could put in place as a discussion, other 18 business. 19 20 Williams: Okay. 21 22 Ochoa: A discussion of this. 23 24 Kuhns: I have really bad news though. I'm not going to, I'll be out of town from the 25 second to the 16th of January. 26 27 Williams: Oh, 28 29 Kuhns: But if the letter's written and we have a digital version, anyone can edit it. 30 31 Williams: Yeah. 32 33 Hutson: I will also not be at that meeting. I will be in Cuba on my honeymoon. 34 35 Kuhns: Oh, nice. 36 37 Williams: Honeymoon!? 38 39 Ochoa: Nice. 40 41 Campos: We got some cigars, yeah. 42 43 Williams: Well then we can move it to the February ... 44 45 Ochoa: Yeah. 46 33 1 Williams: If that's okay. 2 3 Ochoa: We, February's, is not too far away either- 4 5 Williams: Yeah. 6 7 Ochoa: So we could definitely get it, get it for then as well. That way we can have, 8 and hopefully Mr. Chavez will be back as well and we'll have the full Board 9 here to discuss the entire letter as a whole and not only that but that'll also 10 give me time to discuss this with my Director as to get some guidance as 11 to how exactly we could, we can get that going for you. 12 13 Williams: That'd be great, yeah. 14 15 Ochoa: Okay. 16 17 Kuhns: Thank you. 18 19 MANY PEOPLE TALKING AT ONCE. 20 21 Williams: Do we have a, yeah. Do we, is there any other? 22 23 V. STAFF ANNOUNCEMENTS 24 25 VI. ADJOURNMENT (7:02 p.m.) 26 27 Williams: Okay. With that I adjourn the meeting at 7:02. 28 29 30 31 32 33 Chairperson 34