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04-11-17 SACCity of Las Cruces P F 0 P L F NF IP I NO PEOPLE SELECTION ADVISORY COMMITTEE MEETING MINUTES April 11, 201710:00 AM 700 N. Main Street, Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: PERMANENT SAC MEMBERS ABSENT: CITY STAFF PRESENT: OTHER EVALUATORS PRESENT: David Dollahon, Chair David Maestas, Transportation Loretta Reyes, Public Worcs David Weir, Community Development Jorge Garcia, Utilities Audrey Evins, Finance Deb Smith, Purchasing Kelly Cover, Purchasing Karin Byrum, Finance 1. Meeting called to order at 10:00 a.m. 2. Motion to amend Agenda, move #5 to #4, and #4 to #5. Moved- JG Seconded- LR Approved -5-0 3. Approval of SAC Meeting Minutes — 3/28/17 Moved—LR Seconded—DW Approved 5-0 Approved 4. The Chair read Closed Meeting Statement for March 28, 2017 stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal #16-17-022A, Architectural Services -Las Cruces Convention Center Expansion, Re -solicitation, the Selection Advisory Committee (SAC) voted to begin negotiations with the respondent- Dekker/Pedch/Sabatini, LTD., to obtain contract terms/conditions satisfactory to the City. 5. Review of RFP 16-17-105, Banking Services Comments/Suggestions: Page 2: Background -Scope, italicize last statement Page 3: Change acronyms to read what they stand for first time used. Item 10- ask for examples of previous reports from proposers. Page 5: item 5.2, add Tyler cashiering or other software. Page 7: item 8. 1, need to fill in number of stop payments Page 1 of 2 SELECTION ADVISORY COMMITTEE MEETING Approved OF THE COY OF LAS CRUCES ApriH1, 2017 Page 10: after the word "overdraft' add we do not typically have these Page 13: add comply with all GASBY rules. Page 15: adjust so that the title of the next section is on page 16. Page 20: Add Banking in Las Cruces Urbanized Area Page 21: Add section 29 to read what vendors can or cannot comply with in the previous 28 sections. Page 22: Re -adjust criteria, take out clarity of proposal, add points to criteria #1. Criteria for cost will be last. General approval of RFP with changes. Moved: JG Seconded: DW Approved: 5-0 6. Other Items of Interest: Next Regular Meeting: April 25 2017, at 10:00 am Agenda Items: Evaluate RFP 16-17-022B, Architectural Services- Las Cruces Convention Center Expansion, 2^ Re - solicitation Evaluate RFP 16-17-088, Rate Review Consultant 7. Motion to adjourn meeting at 10:30 a.m. Moved —LR Seconded —DW Approved 5-0 David Dollahon, Chair Page 2 of 2