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10-11-2016iii rY ARTIIBOAR 111 III II[::::�I°°1III October 11 The City Art Board Parks and Recreation Conference Room, 1501 E. Hadley Ave., Las Cruces, New Mexico 88004. George Ms.a John Northcutt, Secretary; Ricardo r o Gonzales; Rebecca Courtney,ra" y. Soto,OTHERS PRESENT: Mr. Garland Courts, Las Cruces Museum of Art; Ms. Leticia Las Cruces Museum of # Robert Caldwell, Art Board Liaison; and Ms. Marina Montoya, Recording Secretary quorum. Meeting was called to order at 10:01 a.m. by Chair Mr. George Griffin. He recognized a Caldwell"Veteran's Monuments be added to the agenda under update.staff Mr. Gonzales moved to approve the agenda, as amended. Seconded by Mr. Northcutt Motion passed. Ms. Courtney moved to approve the meeting notes. Seconded by Ms. Squires. Motion passed. ! !1711 * ! M Since the scheduled semifinalist presentation date is Election Day, November 8, Mr. Northcutt expressed a need to reschedule that date and times for the presentations. Semifinalists would be advised of the new presentation date. Mr. Gonzales moved to reschedule the semifinalist presentation date to November 15, ill Seconded by Ms. Squires. Motion passed. Jim1111 A E Mr. Northcutt relayed a discussion with Mr. Tomas Mendez, Project Manager. The project manager indicated that he will need to know from the contractor whether an electric conduit is needed for the art selected for the site. Mr. Caldwell stated that Mr. Mendez has requested that the contractor install a conduit. Mr. Gonzales moved to set semifinalist presentation times in alphabetical order. Seconded by Ms. Squires. Motion passed. The order of presenters is as follows: Mr. Al Glann; Mr. Frank Morbillo; Ms. Karen Yank. OR Pat .... t R— Mr. Griffin raised the matter of publicity for the project and other logistics associated with the venue for the semifinalist presentations. Mr. Caldwell noted that city staff would be responsible for logistics, marketing, and publicity. Mr. Northcutt asked about funds are available to pay for a pad for the potential instillation of a sculpture at the East Mesa campus. Mr. Gonzales stated he understood the cost was in the construction budget. Mr. Caldwell indicated that there was discussion about providing electricity to light the installation. Mr. Caldwell will check with the project manager regarding the concrete pad and lighting. Mr. Griffin introduced the Art Board executive committee recommendation regarding thl.- Art on Loan program. Circulated beforehand with the September draft meeting notes, the executive committee proposed removing the Art On Loan program and associated references, from the City Ordinance No. 2674 (Council Bill No. 13-019, dated January 7, 2015). The full text of the executive committee's recommendation is attached as an appendix to the meeting notes. oil" Ill rt 0 R14) C.'4 0 0 ISIVA W*0 111 N WAVA A 00"M TrIF M-A Ms. Frary opposed removing Art On Loan from the City Ordinance. She read her remarks r irom a written statement. Ms. Frary deemed the executive committee's proposal action as tossing out an existing program, with no replacement for it. Ms.Frary noted that in th,-. past two years, the Art on Loan program was "on hiatus" since the City Art Board was 0 created. In Ms. Frary's view, Council approved the Art On Loan program and assigned the Art Board the task of improving and managing it. Ms. Frary objected to the current Board's general direction and organization, and argued that the Art Board's administrative transon to Community and Cultural Services would be better, and that the new city manger would have some impact. Mr. Gonzales observed that there is no funding for an art on loan program, which is critical to such a program's success. He viewed removing the Art on Loan program from 2.s *#te0,2*ixWt�Ag Qiu-xc� �-- city public art policy administration and funding. Mr. Gonzales maintained that the Art Board can only recommend to the Council, but it is important that a recommendation go forward from the Board as "an impetus for that kind of conversation on the dais." Mr. Gonzalez pointed out, "It's not for us to decide; it is for us to ask or suggest." Mr. Gonzalez saw the proposal regarding the Art On Loan program as an opportunity to engage Council about funding for public art in January when the City starts looking at budgeting. ffir. Courts stated that his Department, in reality, has an Art on Loan program. It involves intensive administration and logics to secure artists participation, jurying the art, writing contracts, displaying the art and taking it down. Mr. Courts observed that ideally administering such a program would be best with full-time permanent staff that might include work study and co-op students. Ms. Susan Frary moved to table the proposal to recommend removing the Art on Loan program from the City Ordinance. The motion died for lack of a second. Ms. Squires moved to recommend to Council removing the Art on Loan program from City Ordinance No. 2674 (Council Bill No. 13-019, dated January 7, 2013). Seconded by Mr. Gonzales. Motion passed 5-1. The Board's intent was to remove Art on Loan as a stand-alone program in the ordnance because the Board wants to consider other types of short-term art activities that fit more appropriately in an overall city art plan presented to Council in the future. Ms. Kathleen Squires voted YES Ms. Susan Frary voted NO C*uftev voteV, YF.R WIN Mr. Caldwell's Last Day Mr. Caldwell updated regarding liaison staffing. His last day in office is November 10, 2016, at which time the City Art Board administration will transition to Mr. Garland Courts office in the Community and Cultural Services Department. Mr. Caldwell stated that, as requested, he contacted the Parks & Recreation Director on ihe timeframe for the resetting of the sculptures. The first of next year is the likely completion date, as there are other Parks and Recreation projects that have a highei 9 priority due to safety concerns. Mr. Caldwell reconfirmed the Parks and Recreation Director's support for completing the Camino Real sculptures project. The project will not be taken off the table, even with the Art Board's transition to Community and Cultural "► Ms. Courtney asked if EMPS is a city project, would Channel 20 and CLC/TV coverinns, the installation? Mr. Caldwell confirmed that there will be coverage of the installation staff is available. N 91SUMM03• 3a with Veteran's Memorial Park. The Clerk's Office responded that the Mayor's Veterans Advisory Board does not have any bylaws. They follow the municipal code for all their meetings. Their duties are as follows: The Veterans Advisory Board will advise the City Council on matters affecting Veterans and proposed solutions to alleviate or remedy the needs of local veterans, to recognize contributions that local veterans have made, and may organize annual ceremonies to be conducted at Veterans park. ill�ill��illillillillglllllllllililI 1111 . slu�� USTIT11,710TATITOMAIMS ma - George Griffin: Informed the Board that he received an email on behalf of Glen Schweger, who created La Placita. Anticipating repurposing the currently vacant Camunez Building with a sidewalk cafe adjacent to La Placita, the artist is unhappy that La Placita will be "used as a sidewalk." Mr. Griffin indicated that by making his statement to the Board, he was fulfilling his promise to bring the concern expressed in the email to the Board's attention, although he had advised that the Art Board could not intervene on the La Placita artist's •. UHSK��� 2 31 A Ms. Squires proposed a motion to move the next meeting to Wednesday, November 9, 2016 at 10 am, location to be determined. Seconded by Ms. Courtney. Motioned passed. Vill. Adjournment Mr. Northcutt moved to adjourn the meeting at 12:01 p.m Motion M ari Montoya, Recording Secretary Seconded by Ms. Frary. 9 Ajpjpend�x — Art 1113oard Executive Committee 111"roposa111 Art On [,..oan Motiloin ...... .... Phe City Art Board recommends that Council remove -the Art On Loan prograim and references -to the prograii-n in -the City Art lBoard Ordinance INo. 2674 (Council Bill No. 13 019, clated January 7, 2013). Vote Options "Yes" vote-, Allows the Art IC rd to potentially develop Ibroader public art pollicy recommendations -for Council coire sideratio n, with a clearer u incleirstaind ling of auirn ill' iInten-t. in creating -the Iboard. "No" vote - Allows the it IBoaito contend with configuring and administering a loaned art Iprograim for Council consideration. in Oin Loan Pirogiram Olbseirva-doin The Art, On II,,,,,,, oan prograim is -the elephant in the room, detracting from addressing important Ipublic art issues and policy consideration lby -the City in it and the City Council. The Art I13 r ' irm ost iiimportaint public art objective should The devellopirig overarching public art pollicy with City staff in a pubfic art imaster plan -that addresses public art management, coordinating Council attention -to public art in the community, n Ibuilding suppoit t -for public arts the city's econornic development and planning. Tl-,iese objectives are outlined in -the Art lBoard's strategic plain, adopted lby Council in August, 2015.. m 'The Art Iit views this charge as permissionto recommend -to Councill an allteirinative course of action regarding the now defunct ad Ihoc Art On Loan program, and any potentliall survivor IIed art program. Removing -the Art On Loan IPrograirn -for the city ordinance, and references -to the program references in itellated Art Id governance documents woulld all1low -the Id -to ire -focus on broader pubfic art policy and programming set out in iIt trt i Ipllain. The Art lBoaird, wo k1lin w th Clit N f jgff -)p master puit,)lHc art 1p1lan forthe CouinciTs f, could devek�. a mirisuderafiorv. Piros ,1 rlhe purpose of the Art [3oard cain The cllarffied.. 2 . .... rlhe Art IBoard, -freed to consider broad Ipubfic art Ipollilcy cain focus in weII II- coinsidered recommendations -for Council regarding substantive pulbIlic art Iplliiy decisions. 3.. Therrilill The ain opportunity -for City imam gernein'tto consider forimall staffing -for the Art lBoard. 4.. 1PIlainning and devellolping a cornlpirelheinsuve city pubIlic art Ipllain cain The coordinated with other city growth and ecoinornic devellopmeint pllanning. Coins 1. Presurned Ilocall airtists' support -for a Iloaned art program, such as the defug inct in in II,,,,,. oan Program, or a subsequent Iprograirn, woulld remain undocumented. 2.. Council will be required -to irn lk iIts -first u lb t intiiv IpulbIlic art Ipollicy decision.. in Iit Execu-Itlive Coirnmi-ittee Flecoirnirneinded Actlions 1.. The Art Board address -the Airt On ILoan 1prograrn head on by urging the Council -to reirnove -th Iloairied art Iprograirn firorn -the City Ordinance, and ire -focus on its mission. 2.. Urge -the Av t Board -to imaArnize its urnjpact by -focusing oin 1publliic art 1pollicy and Iplainining by develloj[::)Iiing a master 1pubIlic art p1lain -for Council's agreement, I Call -for a Council Work Session -to exlpllore pUbIlic art 1polliley and -the impfications of creafing a imasteir 1pulbfic art 1p1lain -that linlks to the City's ®their strategic econornic devellopirnent, marketing and promotional 1pllains.. I October, 2016