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LCU Board Admin Report Las Cruces Utilities Board of Commissioners Administrative Report p7�i �TT-ies ■ Topics 1 ) Customer Service, Billing & Receivables 2 ) Water Litigation 3) Prepay Gas Supply Contract Update — New Mexico Municipal Energy Acquisition Authority (NMMEAA) 4) Projects 5) Name the Roadrunner 6) Board Input/Commentary on Utilities Strategic Business Plan 0 i Customer Service ■ Detailed testing being conducted of all processes in UB/CIS modules for upcoming MUNIS ERP upgrade version 2018 . 1 ■ Billing and Receivables ■ Process assisting furloughed federal employees status at 3/6/2019: ❑ 39 accounts set up for special handling ❑ 32 accounts are current ■ Staff conducting annual rate reclassification review for non-residential gas, water, and wastewater accounts: ❑ Review accounts for appropriate class of service categorization and billing ■ Updated wastewater winter quarter average billing units for residential and small commercial accounts effective the first of March ■ Water Litigation ■ TX v. NM & CO : ❑ CLC filed Consolidated Amicus Curiae Brief in response to dispositive motions filed by State of Texas and the United States on February 28, 2019 ❑ Hearing before Special Master to take place April 2, 2019, in Denver ❑ Executive briefing scheduled for April 11 , 2019. AG attorneys have confirmed their participation 0 ■ New Mexico Municipal Energy Acquisition Authority ( NMMEAA) ■ NMMEAA is a joint powers authority organized in 2008 by the Cities of Las Cruces and Gallup ■ Its' primary purpose is to finance and acquire long-term energy supplies at a discount from market prices for sale to New Mexico's municipally owned natural gas or electric utilities ■ NMMEAA's one and only transaction is a gas transaction executed in November 2009 and restructured in 2014 0 NMMEAA . . . (cont . ) ■ The transaction consists of the Royal Bank of Canada (RBC ) as the Gas Supplier and NMMEAA as the Gas Purchaser ■ There are three municipally owned " Participants" that agreed to purchase gas from NMMEAA from November 2009 through October 2039 ■ The Participants are: ❑ The Cities of Las Cruces and Farmington and the County of Los Alamos 0 ■ NMMEAA Restructured Transaction ■ Amended the Participants Natural Gas Supply Agreements they had with NMMEAA ■ 5-year Initial Reset Period with a fixed discount of 28. 94 cents per dekatherm ending in mid 2019 ■ Retains the potential to continue beyond five (5) years with a gas discount to be determined in 2019 ■ Issued Series 2014 bonds with a maturity date of August 1 , 2019 0 ■ NMMEAA Restructured Transaction . . . (cont. ) ■ Before the end of the Initial Reset Period , RBC and NMMEAA will evaluate the economics to determine if it makes sense to issue a new bond series after the 2014 Bonds are refunded ■ If the answer is yes, 2019 Bonds will be issued and a new gas discount will be locked in for the next 5-year Reset Period ■ If the answer is no, the transaction will terminate ■ Minimum Discount: 37 cents per dekatherm 0 Avg . by Demand Month Compared to NMMEAA & Public Energy Authority of Kentucky ( PEAK 20000 15000 c� 10000 D L-L 5000 6 0 1/1 2/1 3/1 4/1 5/1 6/1 7/1 8/1 9/1 10/1 11/1 12/1 Time ❑Daily Avg by Month ■ PEAK ■ NMMEAA i March 2019 Projects Update ■ Portland Drive Water Quality, Project No . 18- 19- 040 ■ City of Las Cruces Utilities Metal Buildings, Project No. 17- 18-078 ■ Water Service and Road Rehabilitation Project, Vista De La Montana , Vista De La Luna , Pines , and Sonora Springs , Project No . 17- 18-070 m Portland Drive Water QualityProject , Project No . 18- 19-040 ■ Contractor — Caliper Construction, Inc. ■ Contract Cost — $787777.77 ■ Contract Time — 30 working days ■ Start Date — March 4, 2019 ■ Estimated Completion — April 12, 2019 ` ■ Percent Complete — 5% (Construction) Trenching and Potholing ■ Percent Complete — 0% (Payment) ■ Summary of Project: - Contractor has mobilized to job site, set up their yard and removed concrete A rundown for waterline installation Approximately 150 LF of 8-inch ductile iron waterline has been installed Waterline Installation City of Las Cruces Utilities Metal Buildings , Project No . 17- 18-078 ■ Contractor — WestCon Commercial Industries, LTD. , Co. 00000 ■ Contract Cost — $171007000.00 77 ■ Contract Time — 235 calendar days -4-1 - ■ Start Date — August 20, 2018 ■ Completion Date — April 12, 2019 - = ■ Percent Complete — 81 % (Construction) Roof Installation on south building at JHWWTF. ■ Percent Complete — 67% (Payment) I' ■ Summary of Project: Five (5) Buildings to be constructed; Two (2) at Las - 110 ! 1M `517. 1&-i1 Cruces Utilities for Gas and Water Sections, One (1 ) at Foothills Landfill and Two 2 at JHWWTF Solid Waste, Water, and Gas Buildings, construction of storage, office, break room, and restroom remainy JHWWTF buildings exterior panels near completion Framing storage, office, break room, and restroom inside north building. Water Service and Road Rehabilitation , Project No . 17- 18-070 ■ Contractor — Smith and Aguirre Const. ■ Contract Cost — $178537472.75 ■ Contract Time — 120 working days - ■ Start Date — November 5 2018 ti ■ Estimated Completion — May 14, 2019 K ■ Percent Complete — 40% (Construction) ■ Percent Complete — 7% (Payment) Backfill compaction in preparation of ■ Summary of Project: asphalt replacement 3,257 of 14,260 feet of 3/-inch water pipeline have been installed 125 of 483 water service lines have been replaced Contractor has completed all water service line replacements within the Pinest subdivision. Estimated completion date for asphalt replacement is March 8, 2019 Pin hole water line leak discovered on existing water service line 0 ■ Name the Roadrunner Contest ■ Invited K-5 grades in Public, Private, and Home Schools ■ Guidelines: ❑ Write a story. Is our roadrunner a boy or girl, why? ❑ What is his/her story? ❑ How did the roadrunner become a mascot for Water Conservation ❑ How do roadrunners live in our desert i What do they eat and where do they sleep ❑ Use creativity to come up with the best name, using research and classroom discussions ❑ One name per classroom m Name the Roadrunner Contest . . . (cont . , T i Name the Roadrunner Contest . . . (cont . ) ■ H2RoNo ■ Rio ■ Andale Azul ■ Aguacito ■ Creosoty Roady m i Board Input/Commentary on Utilities Strategic Business Plan m i End of presentation . . . 0 p1jjo