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01-31-17 SAC CRY Of Las Cruces* Approved P E 0 P L E GELPIGG P E 0 P IL E SELECTION ADVISORY COMMITTEE MEETING MINUTES January 31,2017, 10:30 AM. 700 N. Main Street, Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: David Dollahon, Chair David Maestas, Quality of Life David Weir, Community Development PERMANENT SAC MEMBESA T: Jorge Garcia, Utilities Loretta Reyes, Public Works Victoria Fredrick, Finance SAC ALTERNATES PRESENT: Adrienne Widmer, Utilities Melissa Meyer, Finance Louis Grijalva, Public Works CITY STAFF PRESENT: Kelly Covert and Deb Smith, Purchasing OTHER EVALUATORS PRESENT: Shirley Clark,for Urban Development Action Grants Domonique Rodriguez, Utilities Joe Provencio, Utilities Diana Montoya, Utilities William Daly,for Utility Customer Advisory Group 1. Meeting called to order at 10:30 a.m. 2. Approval of SAC Meeting Minutes—12-13-16 Moved—David Maestas Seconded—David Weir Approved 5-0 3. Review of RFP#16-17-088 Rate Review Consultant Comments/Suggestions: Page 2: Pre-proposal meeting will be mandatory. For those not able to attend in person, a go-to meeting or phone conference call will be in place. Page 3: 1st paragraph in Background-remove"shall not exceed"with"is". Add Rate Review#1 in front of Water Utility In last sentence of this section, remove the word "a"and add Is"to the word acquisition, add "respectively"after water systems. Page 4:Add Rate Review#2 in front of Waste Water Utility Add Rate Review#3 in front of Natural Gas Utility Add Rate Review#4 in front of Solid Waste Utility Page 5: In the Scope Section,#6, add "per rate setting". Page 1 of 2 SELECTION ADVISORY COMMITTEE MEETING Approved OF THE CITY OF LAS CRUCES January 31,2017 Page 8: Cost Proposal,#3, replace Reimbursement with Expenses. Add line item to include"other reimbursable items". SAC members to evaluate this RFP will be: Dr.Jorge Garcia, Utilities Victoria Fredrick, Finance Loius Grijalva, Public Works 4. Other Items of Interest: David Maestas asked if he would still be a member of SAC since the re-org has taken place.The Chair and Purchasing Manager discussed that they would have to look at the ordnance to resolve this matter. Next Regular Meeting: February 14, 201710:00 AM 5. Motion to adjourn meeting at 11:30AM Moved—David Weir Seconded—David Maestas Approved 5-0 .,u David Dollahon, it Page 2 of 2