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04-25-17 SAC DIU f DIS Cruces* Approved P EE0PLE N EE, I I N G PE0IPEE SELECTION ADVISORY COMMITTEE MEETING MIINu'TES April 25,2017 700 N. Main Street, Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: David Maestas, Quality of Life David Weir, Community Development Loretta Reyes, Public Works David Dollahon, Chair PERMANENT SAC MEMBERSA SENT: Jorge Garcia, Utilities SAC ALTERNATES PRESENT: N/A CITY STAFF T: Deb Smith, Purchasing Kelly Covert, Purchasing OTHER EVALUATORS PRESENT: Tomas Mendez, Public Works Jennifer Bales, CVB Eric Martin, Facilities Phil San Filippo, Economic Development Lisa LaRocque, Public Works/Sustainability Louis Grijalva, Public Works 1. Meeting called to order at 10:02 a.m. 2. Approval of SAC Meeting Minutes—4/11/17 Moved—Loretta Reyes Seconded—David Maestas Approved 3-0 3. The Chair read the Closed Meeting Statement for April 11, 2017 stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal#16-17-077,Active Transportation Plan,the Selection Advisory. Committee voted to begin negotiations with Toole Design Group,to obtain contract terms/conditions satisfactory to the City.The SAC authorized to re-solicit this project in the event satisfactory terms/conditions could not be reached. 4. The Chair read the Closed Meeting Notice stating the Selection Advisory Committee will meet in Closed Session and only discuss those limited items as stated in the posted notice. 5. Other Items of Interest: Next Regular Meeting: May 9,2017, at 10:00 a.m. 6. Motion to adjourn meeting at 10:05 a.m. Moved— David Maestas Seconded—Loretta Reyes Approved 3-0 David Dollahon, Chair Page 1 of 1