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05-09-17 SAC eltv IIIIII ii���as crucesD Approved IPE 0 PEE IN III! EIIP1IN G IP Ili, 0IPLE SELECTION ADVISORY COMMITTEE MEETING MIINu'TES May ,2017 700 N. Main Street, Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Jorge Garcia, Director, Utilities Audrey Evins, Interim Director, Finance Loretta Reyes, Director, Public Works David Dollahon, Chair PERMANENT SAC MEMBERS AIBSIEN°I David Weir, Director, Community Development David Maestas, Director,Quality of Life SAC ALTERNATES PRESENT: N/A CITY STAFF PRESENT: Deb Smith, Purchasing Kelly Covert, Purchasing OTHERVLT Diana Montoya, Utilities Domonique Rodriguez, Utilities Jose Provencio, Utilities William Daly, Utility Customer Advisory Group Shirley Clark, Urban Development Action Grants 1. Meeting called to order at 10:00 a.m. 2. Approval of SAC Meeting Minutes—4/25/17 Moved—Loretta Reyes Seconded—Audrey Evins Approved 3-0 3. The Chair read the Closed Meeting Statement for April 25, 2017 stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal#16-17-022 ,Architectural Services-Las Cruces Convention Center 2nd Re-solicitation,the Selection Advisory Committee voted to begin negotiations with Williams Design Group,to obtain contract terms/conditions satisfactory to the City.The SAC authorized to negotiate with the next ranked firm in the event satisfactory terms/conditions could not be reached. 4. The Chair read the Closed Meeting Notice stating the Selection Advisory Committee will meet in Closed Session and only discuss those limited items as stated in the posted notice. 5. Other Items of Interest: Next Regular Meeting: June 13, 2017, at 10:00 a.m. 6. Motion to adjourn meeting at 10:04 a.m. Moved— Loretta Reyes Seconded—Audrey Evins Approved 3-0 A(I'Z O ................................................................... ........ ............. .... . .....m... David Dollahon, Chair Page 1 of 1