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05-23-17 SAC joC-11V Of Las Cruces* Approved IPE 0 IPEE N E t IP 11 IM G IP E 0 P LE SELECTION ADVISORY COMMITTEE MEETING MINUTES May 23,2017 700 N. Main Street, Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: Jorge Garcia, Director, Utilities Loretta Reyes, Director, Public Works David Weir, Director, Community Development David Maestas, Director, Quality of Life David Dollahon, Chair PERMANENT SAC MEMBERS ABSENT: Audrey Evins, Interim Director, Finance SAC ALTERNATES PRESENT: Bill Studer,Asst. City Manager CITY STAFF PRESENT: Deb Smith, Purchasing Kelly Covert, Purchasing OTHER EVALUATORS PRESENT: Andre Moquin, Human Resources Jo Richards, Human Resources 1. Meeting called to order at 10:01 a.m. 2. Approval of SAC Meeting Minutes—5/9/17 Moved—Loretta Reyes Seconded—Jorge Garcia Approved 5-0 3. The Chair read the Closed Meeting Statement for May 9, 2017 stating the Selection Advisory Committee met in Closed Session and only discussed those limited items as stated in the posted notice. After evaluating Request for Proposal# 16-17-088, Rate Review Consultant,the Selection Advisory Committee voted to begin negotiations with Stantec,to obtain contract terms/conditions satisfactory to the City. The SAC authorized to re-solicit this project in the event satisfactory terms/conditions could not be reached. 4. The SAC reviewed RFP 16-17-114, Classification and Compensation Study. Comments/Suggestions: Page 2: Background-add"not limited to®, in second paragraph after word including. Page 3: Scope: Item 2 : add i,Alternate cost for holding interviews with employees in a multi-year contract. Make Classification and Compensation as one component of RFP, and alternate as part of sub-contract, (work with purchasing on how to word this).Add after#2 minimum wage increases to be reviewed and factored in, re-number remaining items to reflect added number. Item 5: remove part of paragraph that states the binders,etc. must be turned in at conclusion of study, reword to make the responses more up-to-date, (i.e.jump drives,etc.). Page 1 of 2 SELECTION ADVISORY COMMITTEE MEETING Approved OF THE CITY OF LAS CRUCES May 23,2017 Page 4: Cost Proposal Content: public presentations-work out content in Vs 8&9-public safety to reflect alternate. Remove period from end of number 7. Page 5: remove"Clarity of Proposal", adjust scores to reflect: Technical Approach- 20 points Qualifications- 20 points Capacity- 25 points Management- 20 points Performance- 15 points SAC members for this RFP are to be: Loretta Reyes, David Maestas, and David Weir. 5. Other Items of Interest: Next Regular Meeting: June 13,2017, at 10:00 a.m. 6. Motion to adjourn meeting at 10:30 a.m. Moved— Loretta Reyes Seconded—David Maestas Approved 5-0 David Dollahon, Chair Page 2 of 2