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07-11-17 SAC OM City of Los Crucet APPROVED PEOPLE IEILIPLI11 IPIEOPILE SELECTION ADVIISORY COMMITTEE MEETING M11NUTES July 11,2017 700 N. Main Street,Third Floor, Room 3138, Las Cruces, NM PERMANENT SAC MEMBERS PRESENT: David Weir, Director,Community Development David Maestas,Director,Quality of Life Rosie Duran,Director, Finance PERMANENT SAC MEMBERS ABSENT: Jorge Garcia, Director,Utilities Loretta Reyes, Director, Public Works SAC ALTERNATES PRESENT: Eric Martin, Facilities/Public Works Adrienne Widmer, Utilities CITY STAFF PRESENT: Deb Smith, Purchasing Kelly Covert,Purchasing OTHER EVALUATORS PRESENT: Barbara DeLeon,Administration Andre Moquin,Human Resources Jo Richards, Human Resources David Sedillo,Public Works 1. Meeting called to order at 10:00 a.m. 2. Approval of SAC Meeting Minutes—6/27/17 Moved—David Maestas Seconded—David Weir Approved 5-0 3. The Chair read the Closed Meeting Notice stating the Selection Advisory Committee will meet in Closed Session and only discuss those limited items as stated in the posted notice. 4. The Committee reviewed RFP 17-18-112,Grant Fund Development Consulting Services. Comments/Suggestions: Section III-Scope-One-year contract with potential to go into two years to be placed in Sample Contract. Exhibit A is the detailed cost proposal the committee asked for,they were met with approval. The Committee voted to go forth with the distribution of the RFP. Moved—Adrienne Widmer Seconded—David Maestas Approved 5-0 5. Other Items of Interest: Next Regular Meeting: July 25,2017,at 10:00 a.m. The Committee will hold interviews for RFP 16-17-105,Banking and Other Services SAC Evaluators will be Jorge Garcia,Rosie Duran and Loretta Reyes,David Dollahon will chair, Page I of 2 SELECTION ADVISORY COMMITTEE MEETING APPROVED OF THE CITY OFmmCRUCES July u5,onr August 8.2Q17: Committee will review RFP17-18-011, Public Safety Master Plan Consultant—All Members present Committee will evaluate RFP17-18-UOB.Managing for Results—SAC Evaluators will bm Loretta Reyes, David M@eot8s.and David Weir. August 22.2O17: Committee will evaluate 17-18-112. Grant Fund Development.SAC Evaluators will be Rooi*Duran, Loretta Reyes,and David Maeabao 0. Motion to adjourn meeting ot1O11am. Moved—DoviUMaoatas Seconded—Dow|dVVeir Approved 5-0 7. Meeting re-opened for vote on RFP 16-17-114,Classification and Compensation Study The Committee voted to award Public Sector Personnel Consultants,with the right to move to second highest scorer should negotiations fail with awarded proposer. Moved—David K8aestam Seoondod—EhoMartin Approved-3-0 8. Meeting Adjourned at 11:01 AM Moved—EhoMartin G000nded—DevidMeeotaa Approved 3-0 David Doll,, )on, hak Page 2of 2